Board of Supervisors - November 9, 2017 Regular Meeting

Home ] Up ]

The Wise County Board of Supervisors met in a Regular Meeting on Thursday, November 9, 2017 @ 6:00 PM at the School Board Education Center located at 628 Lake Street in Wise.  The following members were present:

Honorable Dana G. Kilgore – Chair                                                            ABSENT
Honorable Robert E. Robbins – Vice-Chair
Honorable Virginia Meador                                                                         Honorable Fred Luntsford
Honorable Robert R. Adkins
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
David L. Cox – Finance Administrator
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE OF ALLEGIANCE TO THE FLAG

All led in the pledge of allegiance to the flag.

MINUTES

It was noted that there was a correction on the appointment of Suzanne Lawson to the Wise County Tourism Committee.  The motion was made to appoint Ms. Lawson & then amended to table until the December meeting.

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the minutes as amended.  The motion was unanimously approved.

AGENDA

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the agenda as presented .  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Robbins asked for a status update on the installation of guardrails on the Tacoma Mtn. Road.

IN RE:  PUBLIC HEARING – TAX EXEMPT STATUS – SPEARHEAD TRAILS

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance approving a tax exempt status for Spearhead Trails. 

There being no public comments, the public hearing was closed.

EXTENSION OFFICE PRESENTATION -FOOD WASTE REDUCTION

Emily  Pomfrey, representing VPI Extension Office, provided the Board with a power point presentation on the United States 2030 food loss and waste reduction goal.  By taking action on this goal, the United States can help feed the hungry, save money for families and businesses and protect the environment.  Being led by USDA and EPA, the federal government is seeking to work with communities, organizations and businesses along with  our partners in state,  and local government to reduce food loss and waste by 50% over the next 15 years.

Ms. Pomfrey briefly described  how EPA plans to take action on this goal, and how we as individuals, businesses, schools , and communities can make this goal a reality.

UNITED WAY PRESENTATION – IGNITE PROGRAM

Travis Staton, representing United Way of Southwest Virginia, explained that the Ignite Program is investing in the next generation of Southwest Virginia’s workforce through career awareness and hands-on learning for over 29,000 students.

The Ignite Program helps bridge the gap between the worlds of learning and work by connecting schools and students with employers and employees.  The initiative enables middle school and high school students from every school system in our service area to realize their potential and be ready to enter and advance in Southwest Virginia’s workforce.

He further explained the need to fill the gap between the worlds of learning and work.  United Way of Southwest Virginia is bringing partners together to address the challenges facing tomorrow’s workforce. Thanks to many local partnerships and 38 participating employers, the 2016/17 Pilot Program for the schools was a success.

PUBLIC  EXPRESSION

Rick Sullivan came before the Board to request that the new bridge in the Town of Coeburn be named The Fallen Fire Fighters Memorial Bridge.  He said this dedication would be a great symbol to all fire fighters that have laid down their lives in the line of duty and have been lost performing the duties they loved with courage.  This action would show support and gratitude to their families, the Town of Coeburn, and the towns’ fire departments  for services past and present.

Walter Crouse, a resident of the Hurricane section, spoke regarding the need to stop wasteful spending, the need for businesses to recycle, cut school expenses, and continue to install sewer for the whole county.

Mark Holyfield,  Executive Director for C-N-W  Regional Waste Water Treatment Authority, provided the Board with a booklet on the history of C-N-W, which was chartered in 1987.  The Coeburn-Norton-Wise Regional Waste Water Treatment  Authority is a cooperative effort of the Town of Coeburn, City of Norton, and the Town of Wise.  A six-person Board governs the Authority with two commissioners appointed by the Council of each member municipality.  C-N-W currently has a staff of eleven full-time employees, one part-time employee, and operates with a budget of approximately $2.3M per year including debt service.
Mr. Hoylfield provided the Board with a plaque that C-N-W received for the “ Waste Water Treatment System of the Year”.  He praised his staff for their hard work, and expressed his appreciation for the good relationship that exists between C-N-W and the County, and the goal that each have to promote economic development and protect County resources.

There being no further public comments, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Virginia Meador, seconded by Bob Adkins, to approve the consent agenda as follows:

IN RE:  AGREEMENT  MUTUAL COUNTY BOUNDARY DESIGNATION-------- RUSSELL COUNTY

Approved the Mutual County Boundary Designation Agreement between Wise County and Russell County as presented

IN RE:  FRIEND OF SOUTHWEST VIRGINIA MUSEUM – SET PUBLIC HEARING- TAX EXEMPT STATUS

Set a public hearing (Dec. 14, 2017 @ 6:00 pm) on a proposed ordinance approving a tax exempt status for Friends of the Southwest Virginia Museum

IN RE:  COUNTY  FY 2017/18 BUDGET INCREASE

Set a public hearing (Dec. 14, 2017 @ 6:00 pm) on a proposed 1% increase in County FY 2017/18 budget

IN RE:  WISE COUNTY TOURISM COMMITTEE APPOINTMENT

Ratified the appointment of Suzanne Lawson to the  Wise County Tourism Committee

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE – TAX EXEMPT STATUS—SPEARHEAD TRAILS

A public hearing was held on November 09, 2017 to receive citizens’ comments regarding an ordinance approving a tax exempt status for Spearhead Trails.  There was no public opposition to the ordinance.

A motion was made by Robby Robbins, seconded by J. H. Rivers, to adopt the  Ordinance Approving a Tax Exempt Status for Spearhead Trails.  The motion was unanimously approved.

ORDINANCE #           2017

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  SMARTSCALE FUNDING APPLICATION

Administrator Scott reviewed the road projects that the Board previously picked for possible funding in the  upcoming 2018 SmartScale funding applications.  Realizing that any SmartScale application should not exceed $5M, the Board agreed that an application to improve Route 723 from the intersection of Route 723 and Route 646 (Coeburn Mountain Road) to the 4 lane area in the center of the LP Business and Technology Park would be the most beneficial.  However, this project must be submitted in phases because this entire road improvement will require a number of phases if $5M is limited to each phase.

Mr. Scott suggested submitting a couple of roads that have safety issues.  Chair Kilgore noted that she understands  VDOT will be addressing some of these safety issues outside the SmartScale funding.

The Monkey Hill safety issue was discussed with no solution for correcting that problem other than to consider closing that road, which would probably be an undesirable solution.

Chair Kilgore asked the Board for a decision on requesting  funding for a study on the Tacoma Mt. Road.

Administrator Scott stated that if the Board is in favor of having a study on the Tacoma Mtn. Road, it will be funded by VDOT.  Supervisor Rivers noted that in his opinion that would be a waste of money.

After further discussion, it was agreed that the Route 723 project be submitted to VDOT to be included in the SmartScale funding application.

IN RE: VDOT - RESTRUCTURE OF FORMULA FOR FUNDING

A letter was received from Scott County Board of Supervisors expressing the need for VDOT to restructure its guidelines on the use of allocated funds within the Bristol District of Virginia.  This request is due to the number of unpaved roads in Scott County.  They are not asking VDOT for additional funding, just the flexibility for the Bristol District to be able to use their allocation in a way that helps the  localities that need it most. 

The Scott County Board of Supervisors adopted a  resolution of support for VDOT funding flexibility, and has asked the Wise County Board to consider adopting a similar resolution of support.

After discussion,  a motion was made by Ronnie Shortt, seconded  by Bob Adkins, to authorize the County Administrator to send a letter to Scott County stating that since Wise County has so few unpaved roads the Board thought it best to not adopt the resolution.  The motion was unanimously approved.

IN RE:  TACOMA SEWER PROJECT -  ARC  FUNDING

A motion was made by Robby Robbins, seconded by J. H. Rivers, that Wise County be the fiscal agent for the Appalachian Regional Commission (ARC) funds for the Tacoma Sewer Project.  The motion was unanimously approved.

IN RE:  PLAYGROUND  EQUIPMENT TRANSFER

Attorney Mullins stated that the Town of Appalachia has requested the playground equipment  from the Appalachia  Elementary School to be used in the Appalachia Park.  The School Board has no use for the equipment since the school has been closed.

The Board discussed the request and was in agreement to allow the Town of Appalachia to take ownership and control of the playground equipment with the understanding that the Town solely assume all responsibility in relocating and removing the equipment to a site of the Town’s choice and further that the equipment  be released to the Town as is, without any warranty.   The County has no liability with the removal or upfit of the playground equipment.

After further discussion, a motion was made by Ronnie Shortt, seconded by Bob Adkins, to authorize the County Attorney to prepare an Agreement for Release and Waiver of Liability and Hold Harmless/Indemnity between the Town of Appalachia and the County for removal of the playground equipment located at the Appalachia Elementary School.  The motion was unanimously approved.

IN RE:  RESOLUTION HEART OF APPALACHIA TOURISM AUTHORITY (HOA)– FUNDING

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the resolution supporting the request from “HOA” Tourism Authority to the Virginia General Assembly for funding of $200,000 for next biennium ($100,000 per year for 2018 and 2019) to promote and market the tourism industry businesses, and tourism assets in the Coalfield Region.  The motion was unanimously approved.

Resolution #            2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION HEART OF APPALACHIA TOURISM AUTHORITY (HOA)–LANGUAGE CHANGE

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the resolution supporting the request from “HOA” Tourism Authority to the Virginia General Assembly for changes and updates in the Virginia Coalfields Regional Tourism Development Authority as stated in the Legislative Language Bill for 2018/19 General Assembly Session.  The motion was unanimously approved.

RESOLUTION #       2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve budget amendments  #6 and #7 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT (911)  STANDARDS COMMITTEE  (2 yr)

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to appoint the following slate of Committee members to the (911) Standards Committee for a term of (2) years.

Robert R. Adkins  (Director Emergency Services)  Term to expire 10-31-2019

Jessica Swinney (Emergency Services Coordinator)  Term to expire 10-31-2019

Billie Laney (Assistant Applications Administrator)  Term to expire 10-31-2019

Nancy Mullins (Designee for Billie Laney)  Term to expire 10-31-2019

The motion was unanimously approved.

IN RE:  APPOINTMENT VIRGINIA  ALCOHOL SAFETY ACTION PROGRAM ((VASAP)  (3 yr)

Robby Robbins nominated Adrian Collins to the VASAP Program for a term of three (3) years
J. H. Rivers made a motion that nominations cease and Adrian Collins be appointed by acclamation.
Ronnie Shortt seconded the motion.  The motion was unanimously approved.

IN RE:  RESOLUTION APPOINTMENT TO VASAP

A motion was made by J. H. Rivers, seconded by Robby Robbins, to approve the resolution appointing Adrian Collins to the VASAP for a term of three (3) years.  The motion was unanimously approved.

RESOLUTION #      - 2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CLOSE SESSION

A motion was made by Robby Robbins, seconded by Bob Adkins, to go into close session per the following Code Sections as permitted by the Code of Virginia:
                Section 2.2-3711(A)(6)  Investing of public funds
                                                 (A)(7)  Consultation with legal counsel
                                                 (A)(1)  Personnel
The motion was unanimously approved.

Carl Snodgrass, John Schoolcraft, and Alan Harrison were invited into close session.

Following a lengthy close session, a motion was made by Bob Adkins, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CERTIFICATION FOR CLOSE MEETING

J. H. Rivers made a motion to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were discussed or heard by the Board of Supervisors.  Bob Adkins seconded the motion.  The motion was unanimously approve by roll call vote.

RESOLUTION #          2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  BLACKWOOD SEWER LINE REHABILITATION_

A motion was made by J. H. Rivers, seconded by Bob Adkins, to approve a preliminary Engineering Report for the repair of the Blackwood Sewer manhole  by Thompson & Litton.  The motion was unanimously approved.

BOARD COMMENTS

There were few comments from Board members.

ADJOURN

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adjourn the meeting at 9:20 PM.  The motion was unanimously approved.

ATTEST:                                                                                      WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________                                  _____________________________________
Shannon C. Scott, Clerk                                                                 Dana G. Kilgore, Chair

 Back to Top

 
 
© Wise County, Virginia. All Rights Reserved. Try our Guide to Services, County Directory or Search pages. 
206 East Main Street • Wise, Virginia 24293 • Phone: 276-328-2321 • Fax 276-328-9780. Privacy Policy
For suggestions, comments, or questions about this website, please contact our webmaster.
Designed WebWorx, Inc.