Board of Supervisors - May 11, 2017 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, May 11, 2017 @ 6:00 PM in the School Board Education Center located at 628 Lake Street, Wise.  The following members were present:

Honorable Dana G. Kilgore – Chair                                                            ABSENT
Honorable Robert E. Robbins, Jr. Vice-Chair
Honorable Virginia Meador                                                                         Karen Mullins – County Attorney
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Robert R. Adkins
Honorable Steve Bates – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Michael H. Abbott – Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by Fred Luntsford, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the agenda as presented.  The motion was unanimously approved.

ROADS AND HIGHWAYS

Supervisor Robbins noted the need for guardrails from Tacoma to the High Knob.  He said there is a drop off on that section of road that is very dangerous.

IN RE:  PUBLIC HEARING – ORDINANCE ON REMOVAL OR REPAIR OF UNSAFE BUILDING

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed amendment to County Ordinance #1-1995 on Removal or Repair of Unsafe Buildings or Structures .

There being no one to speak, the public hearing was closed.

IN RE:  PUBLIC HEARING –SECONDARY SIX-YEAR PLAN & SECONDARY SYSTEM CONSTRUCTION BUDGET

A joint public hearing between the Wise County Board of Supervisors and the Virginia Department of Transportation was duly advertised for this date to receive citizens’ comments regarding the proposed Secondary Six-Year Plan 2017/18 thru 2023/24 & the Secondary System Construction Budget 2017/18.

Jackie Christian, Assistant Residency Administrator, stated that Sections 33.1-23 and 33.1.23-24 of the 1950 Code of Virginia, as amended, provides the opportunity for each county to work with VDOT in developing a Secondary Six-Year Road Plan.  He reviewed the proposed Secondary Six –Year Plan for Secondary roads (FY 2017/18 through 2023/24 and the Construction Priority List (FY 2017/18, and recommended approval of the Plan and the Construction Priority List as presented.

Walter Crouse congratulated VDOT on the new  Route 23 bridge in Pound that was just completed.

There being no further comments, the public hearing was closed.

IN RE:  PUBLIC HEARING DESIGNATION OF THE AREA ONE WORKFORCE DEVELOPMENT AREA

A public hearing was duly advertised for this date to receive citizens’ comments regarding the designation of the Area One Workforce Development Area.

There being no one to speak, the public hearing was closed.

IN RE:  SPEARHEAD TRAILS UPDATE

Spearhead Trail representatives Jack McClanahan and Shawn Lindsey addressed the Board with an update on Spearhead Trails and the advancements that are being made to improve and expand the trails.  Grants are being pursued to enhance the plans for creating more jobs and more activities for our citizens to enjoy.   Mr. Lindsey explained that the trails are a very popular outdoor activity, and a drawing tool for tourism in Wise County.  People want a get-away, and Wise County is that place.  Outdoor recreation is not only a drawing card for our region, but also a revenue source.

Mr. Lindsey further recommended that Jack McClanahan be reappointed to the Southwest Regional Recreation Authority.

IN RE:  HIGH KNOB RECREATION AREA UPDATE

Chris Jones , Chairman of the upcoming High Knob Music Festival Event, provided the Board with a brief history of the High Knob Recreation area and the enjoyment it has brought to our citizens in the past.  Over time, it has been neglected and mostly abandoned as a recreation area.  He and many volunteers have joined together to restore the beauty of the recreation area, which has attracted people from all over to enjoy the outdoor activities.  Grants are being sought, and fund raisers are being held to help finance different projects that are needed to make the recreation area complete.  He stated that any funding the Board could provide to assist in this endeavor is much appreciated.  

Chair Kilgore told Mr. Jones that VCEDA has tourism dollars that he might apply for.

IN RE:  COUNTY FY 2017/18 BUDGET UPDATE

County Finance Administrator David Cox provided a power point update on the County’s proposed FY 2018 Budget.

The draft budget update Summary:

Revenues  …………………..$49,198,852
Expenditures ………………$49,868,468
Shortfall …………………….. $   (669,616)

Revenues:  Changes from FY 2017 were reviewed

  • General property taxes stable

  • Coal Severance has slight decrease from FY 17 budget

  • Sales Tax slight increase

  • Partial State funding for 2% raises

  • Other revenue slightly favorable vs. 2017

 The expenditure changes from FY 2017 were reviewed.

  • $929,927 Debt service increase for schools

  • $160,000 capital outlay increase.. Registrar..New voting machines

  • 2% increase for all employees ( Const. offices partially paid by state..Effective August 1st )

  • Health Insurance increase of 7%

  • $109,550 capital outlay increase for Sheriff’s Dept- vehicles (Note $50K grant paid by Rural Development

  • $227,657 Regional Jail operational cost increase

  • $175,805 savings in capital vs. 2017 landfill

  • $37K decrease in Workers Comp (Better Experience rate)

  • Other reductions in capital & slightly lower debt service for General fund

  • Work Release Program included in budget..$85K savings Regional Jail offset by additional $85K cost in C-W-Atty office (Pilot Program)

  • Successful procurement may lower capital outlay cost (leave in budget but track procurement savings)

  • Continue effort to decrease costs in all county departments in the coming year

Notes for Board – schools

  • Total draft school funding is $15,232,871 ($929,927 increase from FY 2017).  This amount is all debt service increase (Principal payment)

  •  Amount is 55% of General Property Tax Revenues and 30.5% of the draft total budget

  • The debt service payment increases in FY 2020 by another $700K & an additional $1.3M in FY 2021 to make the estimated debt service for schools at $4.4M

  • The peak debt service for schools is $5.2M in 2026

Mr. Cox reviewed options/recommendations for Board consideration, which included paying off the Justice Center loan with revenues collected in FY 2016 (change to semi-annual billing) to reduce debt service & increase annual cash flow.  The total balance at 06/30 will be $3.6M.  The debt service cost is $3.6M.  The debt service cost is $388K per year.  This would lower shortfall in FY 2018 to $282K & would assist the next 10 years for cash flow.  The total interest savings over the 11 years would exceed $550K. 
Mr. Cox noted that with interest being so low, paying off debt would be more beneficial than putting the money in savings.  Treasurer Smith, at a Budget Committee meeting, cautioned the Committee not to tie up too much of the County’s cash flow.

Another option would be to consider committing Public Service Corporation revenues collected in FY 2016 (Change to semi-annual billing) to debt service reserve for schools $4.5M.  This would make the committed fund balance for schools $9M again.  No savings to FY 2018 but provides funds for future debt service for schools.

The School Board is scheduled to present its proposed budget at the School Board’s  May 22nd meeting, and hopefully to the Board of Supervisors at its Recessed meeting on May 24.

Board members discussed the need for more budget cuts from the departments without cutting personnel.

PUBLIC EXPRESSION

Walter Crouse, a resident of Hurricane, offered several suggestions for cutting the budget, and options for occupying the empty school buildings.  He expressed the need to increase recycling throughout the County, and more enforcement on litter control.

There being no further comments, the public expression period was closed.

CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Virginia Meador, to approve the consent agenda as follows:

IN RE:  SECONDARY SIX-YEAR PLAN 2017/18 PUBLIC HEARING

Ratified setting a public hearing (May 11, 2017 @ 6:00 PM) on proposed Secondary Six-Year Plan 2017/18 thru 2023/24 & the proposed Secondary System Construction Budget FY 2017/18

IN RE:  AREA ONE WORKFORCE DEVELOPMENT AREA PUBLIC HEARING

Ratified setting a public hearing (May 11, 2017 @ 6:00 PM) on the proposed Designation of the Area One Workforce Development Area

 IN RE:  EMERGENCY OPERATIONAL PLAN

Approved setting a public hearing for (May 24, 2017 @ 5:00 PM) on renewal of Emergency Operational Plan

IN RE:  RESOLUTION EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM

Approved the resolution supporting full funding of the Emergency Management Performance Grant Program

RESOLUTION #         2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION ANNUAL PLAN COAL & GAS ROAD ADVISORY COMMITTEE

Adopted the resolution approving the Coal & Gas Road Advisory Committee Annual Plan for Roads & Bridges July 1, 2017 thru June 30, 2018

RESOLUTION #    2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  REFUND REQUEST

Approved the Commissioner of Revenue’s refund/credit request as follows:

Barnette Construction (Adj Per Filing)                                    $6,765.49
Barnette Construction (Adj Per Filing)                                    $7,093.55

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION RENEWAL OF SHENANDOAH (SHENTEL) FRANCHISE AGREEMENT

A motion was made by J. H. Rivers, seconded by Bob Adkins, to table any action on the Shenandoah (Shentel) Franchise Agreement until  the June meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION SECONDARY SIX YEAR PLAN & SECONDARY SYSTEM CONSTRUCTION BUDGET

A joint public hearing was held on May 11, 2017 between VDOT and the Wise County Board of Supervisors  to receive citizens’ comments on the proposed Secondary Six-Year Plan 2017/18 thru 2023/24 & the proposed Secondary System Construction Budget 2017/18).  There was no public opposition to the proposed Plan.

A motion was made by Bob Adkins, seconded by J. H. Rivers, to adopt the resolution approving the Secondary Six- Year Plan & Secondary System Construction Budget as presented.  The motion was unanimously approved.

RESOLUTION #      2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  ORDINANCE #1-1995 AMENDMENT  REMOVAL OR REPAIR UNSAFE BUILDINGS/STRUCTURES

A public hearing was held on May 11, 2017 to receive citizens’ comments regarding an amendment to Ordinance #1-1995 for removal or repair of unsafe buildings or structures.  There was no public opposition to the proposed amendment.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the amendment to Ordinance #1-1995 for removal or repair of unsafe buildings or structures as presented.  The motion was unanimously approved.

ORDINANCE #1-1995 AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  CIP PLAN

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the CIP Plan for FY 2017/18 as presented.  The motion was unanimously approved.

 IN RE:  ORDINANCE (EMERGENCY) QUARANTINE OF DOGS & CATS

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to approve the Emergency Ordinance Prohibiting Dogs & Cats from Running at Large During Quarantine Period May 15, 2017 thru July 10, 2017.  The motion was unanimously approved.

ORDINANCE #2-2017

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  POLICY FOR DEMOLITION OF UNSAFE BUILDINGS OR STRUCTURES

There being a need for more information on the proposed Policy for Demolition of Unsafe Buildings or Structures, a motion was made by J. H. Rivers, seconded by Bob Adkins, to table this Policy until the June meeting for further discussion.   The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS
 
A motion was made by Bob Adkins, seconded by Robby Robbins, to approve budget amendments #17, #18, & #19 as presented.  The motion was unanimously approved.

IN RE:  APPOINTMENT COMMUNITY POLICY AND MANAGEMENT BOARD

Bob Adkins nominated Mark Thompson for re-appointment to the Community Policy & Management Board

Robby Robbins made a motion that nominations cease.  Ronnie Shortt seconded the motion.  The motion was unanimously approved.  Mark Thompson was re-appointed by acclamation.

IN RE:  APPOINTMENT SOCIAL SERVICES BOARD

A motion was made by Robby Robbins, seconded by Dana Kilgore, to re-appoint John D. Cassell to the Social Services Board for a term of four years.  The motion was unanimously approved.

A motion was made by Virginia Meador, seconded by J. H. Rivers, to re-appoint Dianne R. Abbott to the Social Services Board for a term of four years.  The motion was unanimously approved.

IN RE:  APPOINTMENT WISE COUNTY TOURISM COMMITTEE

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint Sharon L. Hatfield to fill the unexpired term of April Burke on the Wise County Tourism Committee for a term to expire 7/31/2019.  The motion was unanimously approved.

IN RE:  MEETING DATE CHANGE

A motion was made by J. H. Rivers, seconded by Steve Bates, to change the June meeting date from  June 8, 2017 to June 14, 2017 at 6:00 PM.  The motion was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to go into close session as permitted by the Code of Virginia per the following Code Sections:

                Section 2.2-3711(A)(6)  Investing of public funds
                                        (A)(7)  Consultation with legal counsel
                                        (A)(1)  Personnel

The motion was unanimously approved.

Following close session, a motion was made by Fred Luntsford, seconded by J. H. Rivers, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION CERTIFYING CLOSE SESSION

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were heard or discussed by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #        2017

(Said resolution is on file in the County Administrator’s Office)

RECESS MEETING

A motion was made by Robby Robbins, seconded by Bob Adkins, to recess the meeting until Wednesday, May 24, 2017 at 6:00 PM in the School Board Education Center.  The motion was unanimously approved.

ATTEST:                                                                                  WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________                             _______________________________________
Shannon C. Scott, Clerk                                                                 Dana G. Kilgore, Chair   

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