Board of Supervisors - May 24, 2017 Recessed Meeting

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The Wise County Board of Supervisors met in a Recessed Meeting on Wednesday, May 24, 2017 @ 6:00 PM in the School Board Education Center located on 628 Lake Street in Wise.  The following members were present:

Honorable Robert E. Robbins, Jr. – Vice-Chairman                            ABSENT
Honorable Virginia Meador
Honorable J. H. Rivers                                                                    Honorable Dana Kilgore – Chair
Honorable Robert R. Adkins
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Fred Luntsford – members of said Board and
Shannon C. Scott – County Administrator
Karen T. Mullins – County Attorney
David Cox – Finance Administrator
Annette Underwood – Executive Secretary

IN RE:  EMERGENCY OPERATIONS PLAN

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to ratify changing the time of the public hearing for the Emergency Operations Plan from 5:00 PM to 6:00 PM.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING – EMERGENCY OPERATIONS PLAN

A public hearing was duly advertised for this date to receive citizens comments regarding the renewal of the Wise County Emergency Operations Plan.

There being no public comments, the public hearing was closed.

IN RE:  RESOLUTION EMERGENCY OPERATIONS PLAN

There being no public opposition on the renewal of the EOP Plan, a motion was made by Bob Adkins, seconded by J. H. Rivers, to approve renewal of the Wise County Emergency Operations Plan as presented.  The motion was unanimously approved.

IN RE:  SCHOOL BOARD FY 2017/18 PROPOSED BUDGET

Greg Mullins, Superintendent of Public Schools addressed the Board with remarks on the difficult economic conditions at this point in time.  He noted the continuing decrease in funding sources with increases in insurance costs, VRS and wages.   School enrollment is on a continual decline, which leads to loss of funding and unwanted cuts in the budget.  With Wise County Public Schools being a part of economic development, he voiced the School Board’s desire to work with the Board on growing our economy for a better future.  The School Board realizes the “unpopular” decisions that must be made to balance the budget.  He feels that working together to create ways of combining services to cut costs will benefit the school system and the County.  

Finance Director Beth Shupe, provided a handout on a “draft” of the School Board’s proposed budget for FY 2017/18.  She reviewed the budget by line item noting any changes whether it be a decrease or increase. 

School operations budget 2017/18

Total Revenues ….          $57,319,000
Total Expenditures ……  $57,319,000

Debt Service Budget

Total Revenues …………. $3, 060,851
Total Expenditures ……. $3,060,851

Capital Outlay Budget

Total Revenues ………….. $ 150,000
Total Expenditures…….    $200,000
Estimated ending balance…- $50,000

The School budget total for 2017/18 is $57,319,000. 

IN RE:  COUNTY’S FY 2017/18 PROPOSED BUDGET UPDATE

Finance Administrator David Cox provided a power point presentation on the revised draft of the proposed County FY 2017/18 budget presented on 5/11/2017 as follows:

Revised Revenues

  • Revenue as presented 05/11/2017….$49,198,852

  • Add use of prior year Fund Balance .. Pay off debt

  • $3,629,341 as of 06/30/17 for Justice Center

  •     $261,049…. General Fund portion of US Bank loan

  • Less reduction in Work Release Program ($25,000)

  • Revised Revenues  $53,064,242

Revised Expenditures

  • Expenditures as presented 05/11/2017…$49,868,468

  • Add pay off debt

  • Justice Center… $3,629,341

  • General Fund portion of US Bank…$261,049

  • Less School Resource Officer transfer ($50,000)

  • Less IDA Funding ($100,000)

  • Less Work Release Program funding ($25,000)

  • Less Debt Service savings

  • Justice Center ($388,677)

  • US Bank ($107,739)

  • Less reductions all county departments (non-personnel)  $23,200

  • Revised Expenditures…$53,064,242

Revised Budget Update Summary

  • Revenues …………  $53,064,242

  • Expenditures ……  $53,064,242

  • Surplus / Shortfall …. $0 ……..

 Balanced Budget

Supervisors Rivers noted that the IDA has been bringing jobs into the County and helping to grow the workforce.  However, if decreasing IDA funding by $100,000 will balance the budget, it may be necessary at this time to do that.  If the IDA needs future funding for a project, a request could be brought before the Board to assist with that need.

Supervisor Luntsford asked what the fate of the Appalachia Elementary School is at this point, and what the options are for maintaining the school and property.  The school is in good condition and has the newly built gym

Several alternatives were mentioned, noting that this subject needs to be re-visited with more information being available from the Board to make a decision.  The School Board must first return the building to the County, and then a decision could be made by the Board regarding the school facility and property.

Mr. Luntsford stressed the need to proceed as quickly as possible to protect the building from vandalism.  The school facility is in good condition and has the newly built gym.  He suggested marketing the facility.  There is also a house on the property that is being rented to a school teacher. 

There was some discussion on possible uses of the facility and the house.   

Attorney Mullins stated that she would get more information before the next meeting for Board review.

Finance Administrator Cox stated that he would talk more to the School Board regarding the Resource Officer position.

Mr. Luntsford asked the Board to consider some way for the County to move the old Kelly View school building to another location since it is part of our history.  The building is in good condition and needs to be protected & maintained.

IN RE:  COUNTY FY  2017/18 PROPOSED BUDGET

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to set a public hearing for the County’s FY 2017/18 proposed budget on June 14, 2017 @ 6:00 PM in the School Board Education Center.  The motion was unanimously approved.      

IN RE:  ACTING COUNTY ADMINISTRATOR APPOINTMENT

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint David Cox as Acting County Administrator during the medical leave of County Administrator Scott.

Supervisor Rivers felt that this motion is premature.  He said it’s not unusual for an Administrative Staff person to take a week or two leave of absence.  At this point, it is not known how long Mr. Scott will be on medical leave, and he feels that in-house administration could cover for him on a day by day basis unless his absence is longer than anticipated.  Mr. Scott has noted that he will be able to do some work from home during his recovery.  Therefore, Mr. Rivers made a substitute  motion to table any action on this item at this time.  Virginia Meador seconded the motion.

Mr. Luntsford said that the appointment of the Acting County Administrator is due to the 30 day recovery period as stated by Mr. Scott.  The term of the appointment will be for the duration of Mr. Scott’s medical leave.

After further discussion on possible amendments to Mr. Luntsford’s motion, Vice-Chair Robbins asked Mr. Luntsford to re-state his final motion.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt to appoint David Cox as Acting Administrator in the absence of Mr. Scott during his medical leave. 

The vote on the substitute motion made by Mr. Rivers to table any action on appointing an Acting County Administrator during the Medical absence of Mr. Scott at this time were:

Aye-      Virginia Meador                                                Nay-      Ronnie Shortt
                Bob Adkins                                                         Steve Bates
                J. H. Rivers                                                          Robby Robbins
                                                                                                Fred Luntsford

Motion failed.

The vote on the main motion made by Mr. Luntsford to appoint David Cox as Acting County Administrator during the Medical absence of Mr. Scott were:

Aye-      Ronnie Shortt                                    Nay-      Virginia Meador
                Steve Bates                                                        J. H. Rivers
                Robby Robbins                                                  Bob Adkins
                Fred Luntsford

Motion carried.

OTHER
There was a brief discussion on a possible meeting date in the last week of June to vote on the County budget.  After checking schedules, it was noted that Thursday, June 29 would be the tentative date for the Recessed meeting.

ADJOURNThere being no further business, a motion was made by Bob Adkins, seconded by Steve Bates, to adjourn the meeting at 7:20 PM.   The motion was unanimously approved.

ATTEST:                                                             WISE COUNTY BOARD OF SUPERVISORS

 

___________________________________   _______________________________________
Shannon C. Scott, Clerk                                                 Dana G. Kilgore, Chairperson

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