Board of Supervisors - January 12, 2017 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, January 12, 2017 at 6:00 PM in the School Board Education Center located at 628 Lake Street in Wise.  The following members were present:
Honorable Dana Kilgore – Chair
Honorable Robert E. Robbins – Vice-Chair
Honorable J. H. Rivers
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert R. Adkins
Honorable Virginia Meador – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Administrator
Annette Underwood – Executive Secretary

MINUTES

Supervisor Meador noted that under the conditional zoning for Lonesome Pine Motor Works, Colby Reasor’s name  was misspelled, and the property for conditional zoning is located in East Stone Gap.

A motion was made by Virginia Meador, seconded by Steve Bates, to approve the minutes as amended.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Steve Bates, to approve the agenda to include the items in red.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Robby Robbins stated that he received an email regarding a request for Morgan Hill Road, located in the Riverview Section of Coeburn, to be brought into the State Highway System.  VDOT has looked at the road and it seems that a 40” R-O-W may not be possible.  However,  if a waiver or extenuation circumstance exists, then a 30” R-O-W  would be sufficient.  For this to take place, the Board must adopt a resolution requesting this road to be taken into the system.  He asked that this be done at the next meeting.  

Administrator Scott advised that a great deal of work must be done by VDOT to determine if a road is qualified for the Secondary System.  Several things must be provided, which includes signatures from landowners, sufficient R-O-W for widening of road, and whether or not there is money available to construct the road.  Also, VDOT maintains a list of roads on a waiting list for acceptance into the system when money becomes available for construction.

J. H. Rivers noted that Ratliff Road has been on the list to be brought into the Secondary System for some time now.   He asked for an update on the status of this road for bringing it into the system.

PUBLIC EXPRESSION

There being no one to speak, the public expression period was closed.

IN RE:  CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the consent agenda as follows:

IN RE:  COMMISSIONER OF REVENUE REFUND REQUEST

Approve a refund of $50,398.44 to Mountain Motor Sports, Inc as requested by the Commissioner of Revenue

IN RE:  GUEST RIVER-EISENHOWER ROAD SEWER PROJECT

Authorized the Treasurer to open a bank account for the Guest River-Eisenhower Road Sewer Project

IN RE:  CODERED NEXT MASTER SERVICES AGREEMENT

Ratified the execution of the CodeRed Next Master Services Agreement (Renewal)

IN RE:  ORDINANCE ON ALTERNATIVE METHOD OF FILING PERSONAL PROPERTY TAX RETURN

Authorized setting a public hearing (2-9-2017 @ 6:00 PM) on a proposed ordinance authorizing an alternative method of filing personal property tax returns

The motion to approve the consent agenda was unanimously approved.

IN RE: SCHOOL PROPERTY TRANSFER (J. J. KELLY HIGH SCHOOL)

Attorney Mullins stated that  the County has not rec’d the final survey and deed from the School Board on the transfer of the J. J. Kelly High School property, but she has been advised that both items were approved at the School Board’s last meeting.  As soon as the deed and survey is received, the deed can be added to the County’s insurance.  Everything that was looked at in December has been completed.

Supervisor Rivers voiced his concern that this transaction must be expedited.  He asked if the Board could take action at this meeting conditioned upon receiving the deed and survey from the School Board.  He does not want to lose the use of this property, the facilities nor the potential jobs.

Attorney Mullins stated that the Board can approve the transfer conditioned upon receipt of the deed of transfer and final survey of the property.

A motion was made by J. H. Rivers, seconded by Robby Robbins,  to approve the transfer of the J. J. Kelly High School property to the County upon Attorney Mullins approval, as to form, of the deed and survey from the School Board.  The motion was unanimously approved.  

IN RE:  RESOLUTION – SNOW REMOVAL  RT. 723 – RT 646

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to adopt the resolution requesting VDOT of the Wise Residency Office, that Virginia State Rt. 646 from the Town of Wise Corporation limits to the intersection with State Rt 723, and Virginia State Routes 723 to end of Virginia State Rt. 723 near the LP Airport, be placed on the priority list for snow removal.  The motion was unanimously approved.

RESOLUTION #1 - 2017

(Said resolution is on file in the County Administrator’s Office)

IN RE:  MOU 2016 ANNUAL GROUNDWATER REPORT

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve  memo #11 to Retainer Agreement between the Board of Supervisors and T&L  for preparation of the 2016 annual groundwater report for a cost of $5,950.00.  The motion was unanimously approved

IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve budget amendments # 8,9, & 10 as presented.    The motion was unanimously approved.

IN RE:  APPOINTMENT – IDA

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Karen Hall to the Wise County IDA for a term of four (4) years.  The motion was unanimously approved.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to appoint Chris Barnette, to the Wise County IDA for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LONESOME PINE OFFICE ON YOUTH

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Teresa Adkins to the Lonesome Pine Youth Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to re-appoint Martha Jett to the Planning Commission for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PSA

A motion was made by Steve Bates, seconded by Bob Adkins, to appoint Worley Smith to the PSA for a term of four (4) years.   The motion was unanimously approved.

IN RE:  APPOINTMENT -  SOCIAL SERVICES BOARD

A motion was made by Steve Bates, seconded by Bob Adkins, to re-appoint Danny Stallard to the Social Services Board for a term of four (4) years.  The motion was unanimously approved.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to appoint Duane Miller to fill the unexpired term of Larry Joe Hill (deceased) on the Social Services Board.  The motion was unanimously approved.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to re-appoint Charles E. Miller to the Social Services Board for a term of four (4) years.  The motion  was unanimously approved.

IN RE:  CLOSE SESSION

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to go into close session as permitted by the Code of Virginia per the following Code Sections:
                Section 2.2-3711(A)(6)   Investing of public funds
                                                 (A)(7)  Consultation with legal counsel
                                                 (A)(1)   Personnel

Jessica Swinney and Grant Kilgore were invited into close session.

The motion was unanimously approved.

After a brief close session, a motion was made by Fred Luntsford, seconded by Ronnie Shortt, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CERTIFICATION FOR CLOSE MEETING

A motion was made by Fred Luntsford, seconded by J. H. Rivers, to approve the resolution certifying that only public business matters lawfully exempted from open meeting requirements as were identified in the motion convening the close meeting were discussed or heard by the Board of Supervisors.  The motion was unanimously approved by roll call vote.

RESOLUTION #2 - 2017

(Said resolution is on file in the County Administrator’s Office)     

 IN RE:  CROOKED ROAD UPDATE

Jack Hinshelwood, Executive Director of Crooked Road, addressed the Board with a brief overview of the Crooked Road’s activities and the economic impact it has in Southwest Virginia.

Analysis of visitor surveys indicates that marketing by The Crooked Road facilitates $6.4M of tourist spending annually in Southwest Virginia, resulting in $9.2M of total economic impact annually and an equivalent 131 full-time jobs in the region.

Visitors to The Crooked Road spent between $192 and $272 per person per trip.  Each daytrip visitor spent $42--$54 per trip.  A multiday visitor spent $134 - $591 per trip, depending on the choice of lodging.

Interviews with regional officials indicated the importance of The Crooked Road in encouraging “pride” in the region’s rich cultural heritage.  The Crooked Road’s Traditional Music Education Program’s partnership with Junior Appalachian Musician’s (JAM) was particularly heralded as the region’s youth develop pride and hope for their region’s cultural and economic future.

Approximately 42% of Crooked Road venue attendees came from outside the region, almost half of which said they came primarily for The Crooked Road.  Most of these visitors were from North Carolina, Tennessee, and Florida.  Internationally, surveys captured attendees from Canada, France, Australia, and the United Kingdom.

IN RE:  GIS POSITION

A motion was made by J. H. Rivers, seconded by Virginia Meador, to authorize GIS to fill the vacant position in that office for which funds are already in budget.  The motion was unanimously approved.

IN RE:  SHERIFF’S DEPARTMENT POSITION

A motion was made by Ronnie Shortt, seconded by Fred Luntsford,  to authorize  the Sheriff to fill the vacant Deputy position in his department for which funds are available.  The motion was unanimously approved.

IN RE:  ANIMAL CONTROL POSITION

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to authorize the County Attorney to fill the position for Animal Shelter Attendant in the Animal Control Department.  The motion was unanimously approved.

ADJOURN

There being no further business to come before the Board, a motion was made by Ronnie Shortt, seconded by Steve Bates, to adjourn the meeting at 7:50 PM.  The motion was unanimously approved.

ATTEST:                                                                   WISE COUNTY BOARD OF SUPERVISORS

 

___________________________________                   ____________________________________
Shannon C. Scott, Clerk                                                                 Dana Kilgore, Chair

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