The Wise County Board of Supervisors met in an Organizational meeting on Monday, January 9, 2012 at 5:50 PM in the Board of Supervisors meeting room located in the Wise County Courthouse. The following members were present:
Honorable Dana G. Kilgore
Honorable Robert R. Adkins
Honorable Virginia Meador
Honorable Fred Luntsford
Honorable J. H. Rivers
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable Ronald L. Shortt – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary
Brandon White led the Board in prayer.
All led in the pledge of allegiance to the flag.
IN RE: TEMPORARY CHAIRMAN
County Administrator Scott was selected as Temporary Chairman.
IN RE: CHAIRMAN
Virginia Meador nominated Bob Adkins as Chairman.
Fred Luntsford nominated Ronnie Shortt as Chairman.
Dana Kilgore made a motion that nominations cease. J. H. Rivers seconded the motion. The motion was unanimously approved.
The votes for Bob Adkins as Chairman were as follows:
Aye J. H. Rivers Nay- Fred Luntsford
IN RE: VICE-CHAIRMAN
Bob Adkins nominated Virginia Meador as Vice-Chairman.
J. H. Rivers made a motion that nominations cease. Ronnie Shortt seconded the motion. The motion was unanimously approved.
J. H. Rivers made a motion that Virginia Meador be elected as Vice-Chairman by acclamation. Robby Robbins seconded the motion. The motion was unanimously approved.
Virginia Meador was elected as Vice-Chairman by acclamation.
IN RE: TERM OF OFFICE
A motion was made by Virginia Meador, seconded by Robby Robbins, to set the term of office for chairman and vice-chairman for one (1) year. The motion was unanimously approved.
IN RE: ROBERTS RULES OF ORDER & RULES OF PROCEDURE
A motion was made by J. H. Rivers to approve the Roberts Rules of Order & Rules of Procedure as presented.
Robby Robbins made a substitute motion to approve the Roberts Rules of Order as presented but amend the Rules of Procedure to allow public expression at each and every meeting.
After several comments from Board members regarding the different types of meetings held by the Board, Attorney Mullins explained that the Board has public expression at the Workshop and Regular meeting to allow the public an opportunity to speak to items on the agenda. For Recessed meetings and Special Called meetings, there is no requirement that public expression be a part of those meetings. It has always been the case that the Board has the authority, by majority vote, to set aside the rules and allow something different than the Rules of Procedure as adopted. It would take a majority vote to modify that or to allow it on a requested basis.
After further discussion, Supervisor Robbins amended his motion that public expression be added to the agenda on meetings containing items that the public has not had the opportunity to address.
Motion died due to lack of second.
Supervisor Rivers withdrew his motion to approve the Roberts Rules of Order and Rules of Procedure as presented. He explained that he had not realized that this Board, by majority vote, could decide whether the Board could have public expression at any Recessed or Special Called meetings. He thought that was strictly handled by the chairman. Now that he knows there is a procedure that the Board can and should be following, he feels that the Rules of Procedure should be amended. It should be clearly stated in the Rules of Procedure that at any meeting, by majority vote, public expression can be allowed.
IN RE: ROBERTS RULES OF ORDER
A motion was made by J. H. Rivers, seconded by Fred Luntsford, to approve the Robert Rules of Order as presented. The motion was unanimously approved by roll call vote.
IN RE: RULES OF PROCEDURE
A motion was made by Dana Kilgore, seconded by Steve Bates, to approve the Rules of Procedure as presented/attached to the agenda.
Fred Luntsford made a substitute motion to approve the Rules of Procedure as presented with an addendum explaining the Board’s authority when public expression is not already on the agenda at which time a majority vote of the Board may be taken to add such item to the agenda and allow public expression for any item on that meeting’s agenda. J. H. Rivers seconded the motion.
The motion was unanimously approved.
IN RE: TIME AND DATE OF BOARD MEETINGS
A motion was made by Ronnie Shortt to change the meeting date of the Board to one (1) meeting per month on the second Thursday of each month at 5:30 PM. Dana Kilgore seconded the motion.
Robby Robbins made a substitute motion to have the Workshop on the first Thursday of each month and the Regular meeting on the second Thursday of each month beginning at 6:00 PM. Virginia Meador seconded the motion.
The vote on Mr. Robbins motion is as follows:
Aye- Robby Robbins Nay- Dana Kilgore
Virginia Meador Steve Bates
J. H. Rivers Ronnie Shortt
There was some discussion on the advantages and disadvantages of having one meeting per month. Regarding the time, it was suggested that Mr. Shortt consider amending his motion to set the time to 6:00 PM.
Supervisor Rivers suggested having two (2) voting meetings rather than one.
After further discussion, Mr. Rivers made a substitute motion to have one (1) meeting per month starting at 6:00 PM beginning with the February meeting. Ronnie Shortt seconded the motion.
Aye- Steve Bates Nay- J. H. Rivers
Ronnie Shortt Virginia Meador
Bob Adkins Robby Robbins
IN RE: TIE VOTE – SELECTING METHOD
Virginia Meador made a motion that a tie vote means the motion fails. Ronnie Shortt seconded the motion.
Aye- Ronnie Shortt Nay- Steve Bates
J. H. Rivers
A motion was made by Dana Kilgore, seconded by Steve Bates, to adjourn the meeting. The motion was unanimously approved.
ATTEST: WISE COUNTY BOARD OF SUPERVISORS
Shannon C. Scott, Clerk Robert R. Adkins, Chairman