The Wise County Board of Supervisors met in a Workshop meeting on Thursday, September 1, 2011 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse. The following members were present:
Honorable Dana G. Kilgore – Chairman
Honorable Robert R. Adkins – Vice-Chairman
Honorable J. H. Rivers
Honorable Ronald L. Shortt
Honorable Robert E. Robbins, Jr.
Honorable Steve Bates
Honorable Fred Luntsford – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary
Honorable Virginia Meador
Jimmy Stidham, Minister, Light House Family Worship Center, in Wise led in prayer.
All led in the pledge of allegiance to the flag.
Supervisor Rivers asked that Personnel be added to closed session.
Supervisor Luntsford asked that Exeter Sewer Project be added to New Business.
ROADS AND HIGHWAYS
The following requests were made for VDOT review and response:
Robby Robbins: School Zone and speed limit sign for the new Christian School road.
J. H. Rivers: Need fresh lines at intersection of US 23 & Rt. 610 at top of Powell Valley Mountain.
Steve Bates: Need guardrails at 7742 Indian Creek Road.
IN RE: PUBLIC HEARING –ORDINANCE PROHIBITING SHOOTING OF BOWS
A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance prohibiting shooting of compound bows, crossbows, longbows and recurve bows.,
Chad Blanton, a resident of Wise, speaking on behalf of a delegation of 10, addressed the Board with their concern and opposition of the proposed ordinance prohibiting shooting of bow that was brought about by one complaint. He stated that it would not be feasible for them to go to a place designated for shooting bows. Most men make their own targets on their property that is made safe for them and their neighbors. It is his understanding that this complaint rose from a land dispute between neighbors and the bow hunters should not be penalized for such action.
Stewart Lee Swinney voiced his opposition to the proposed ordinance stating that this would bring an undeserved burden on the bow hunters during this economic downturn.
William Hank Swinney told the Board that he and his neighbor were in dispute over land, which has brought about this complaint. His neighbor accused him of shooting his bow and arrow on to his property, which could cause harm to him or his family. Mr. Swinney explained the distance of his home from other homes in the area and provided pictures for the Board to see that this could not happen.
Walter Crouse, a resident of the Hurricane area, voiced his opposition to the proposed ordinance.
There being no further public comments, the public hearing was closed.
IN RE: PUBLIC HEARING – E-911 ROAD NAME ADDITION
A public hearing was duly advertised for this date to receive citizens’ comments regarding the following proposed E-911 road name addition:
There were no public comments, the public hearing was closed.
IN RE: PUBLIC HEARING – ORDINANCE PRECIOUS METALS
A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance on Dealers in Precious Metals.
There being no public comments, the public hearing was closed.
IN RE: LONESOME PINE AIRPORT UPDATE
Donnie Rose, representing the Lonesome Pine Airport Commission, addressed the Board with an update on the activities and ongoing construction at the Airport. He expressed thanks to the Board for its continued support of the Airport in its endeavors to expand services to the citizens of Wise County and to further enhance the economic growth in this area.
Leigh Ann Bolinskey, representing the Mountain Laurel Cancer Support and Resource Center, which is a program of MEOC, are currently recruiting cancer survivors, family members of cancer survivors or anyone that has been impacted by cancer to participate in a project that they have been selected to pilot for the entire country. MEOC and the Mountain Laurel Cancer Support and Resource Center are offering free self-management workshops for cancer survivors. Most importantly, the curriculum is based on goal setting, problem solving, and action planning; the learning of these process-oriented skills in an environment of social feedback and support has been demonstrated to increase self-efficacy and improve outcomes. She encouraged participants to pre-register so educational materials can be obtained in advance. Cancer support groups can provide access to the most current information regarding available treatments.
Walter Crouse, a resident of Hurricane, spoke on the following:
There being no further comments, the public expression period was closed.
IN RE: CONSENT AGENDA ITEMS
The following items were reviewed under the Consent Agenda:
Set public hearing (October 6, 2011 @ 6:00 PM) proposed amendment – County Building Code Ordinance
Set public hearing (October 6, 2011 @ 6:00 PM) proposed amendment – Tax Refund Interest Rate Ordinance
Set public hearing (October 6, 2011 @ 6:00 PM) proposed ordinance for Tax Exempt Status for Habitat for Humanity of Wise County, Inc.
Set public hearing (September 29, 2011 @ 5:00 pm) Virginia Public Schools – General Obligation Bonds
Resolution – Appropriation of funds – Bold Camp II area Sewer Project
Resolution – Appropriation of funds – Hamilton Town area Sewer Project
Proclamation Declaring September as National Preparedness Month
IN RE: UPPER EXETER SEWER PROJECT
Jeff Cochran, representing the PSA, provided the Board with a summary on the funding for Exeter Sewer Project showing the deficit for the project. He explained that due to the length of time it has taken to get the necessary paperwork completed for this project, prices have increased since the bidding took place. There is now a shortfall of $131,188.00 to complete the project. Contractors are willing to re-visit their prices to ascertain any adjustments they can make to cut costs. PSA has $125,000 in water & sewer funds, which could possibly be put toward this project if approved by the PSA Board. DEQ has agreed to allow the use of their contingency funds in the amount of $132,000.00 at project cost if there is another source of contingency funds available. He was hopeful that the County could assist with funding toward this deficit. He noted that if additional funding cannot be secured, the project cannot be completed.
Supervisor Luntsford explained that the 125 citizens being served by this sewer project are in the County and the future plan is that the PSA will do operation and maintenance of the system with the Town of Appalachia being the owner. For this reason, the County is being asked to consider some financial assistance to make this project a reality and provide a better quality of life for those being served.
When asked if the County had any funds that could be put toward this project, Finance Administrator David Cox advised that the Board could possibly use some of the sewer & water funds that are now given to the PSA from the Coal & Gas Road funds. This would need to be approved by the Board of Supervisors.
Chairman Kilgore noted that the Board needs to realize that other towns also have projects and they would ask for the same treatment. She felt this should be a PSA project, and should be discussed and settled by the PSA.
Supervisor Rivers stated that if the PSA did not step forward with the funding, perhaps the Board could reconsider this request at the recessed meeting on the 29th.
There was further discussion on possible options for securing additional funding for the shortfall.
IN RE: RESOLUTION – GASB 54
Finance Administrator Cox explained that the purpose for the new policy is to adopt GASB 54 fund balance reporting guidelines. In addition, he has increased the 8.5% fund balance policy to 10% of the annual operating budget. His goal is to work toward 15% in the coming years. The credit rating agencies were pleased that the County has a fund balance policy and they encouraged the County to continue working toward the increased goal
IN RE: OTHER ITEMS REVIEWED
Southwest Ambulance Company – request to transport patients throughout the Commonwealth of VA
Resolution Supporting restoration of State Funding for Aid to Localities
Resolution of Appreciation Honoring Bud Phillips
Gift to the Clarence E. “Bud” Phillips Scholarship Fund
Resolution Naming of Bridge
Assignment Agreement – Board of Supervisors to PSA-CNW Treatment Agreement
Assignment Agreement – Board of Supervisors to PSA – City of Norton Transmission Agreement
Asset Transfer of Guest River Sewer from Board of Supervisors to PSA
Inter-Agency Agreement – Board of Supervisors/PSA – Hamilton Town Project
Inter-Agency Agreement – Board of Supervisors/PSA – Bold Camp Sewer Project Phase II
Closed session (Investing of Public Funds)(Discussion of award of a public contract)
IN RE: POLICY - PUBLIC WORKS
Attorney Karen Mullins stated that it is a requirement of the auditor to have a policy in place for utilizing County equipment and personnel. It is a mandate that a procedure be in place to show how County equipment and personnel are being used. She explained at present time there is no policy that covers requests, other than for gravel. There are other requests for assistance and there is no policy in place for those type requests. There’s no documentation as to the benefit it will serve the public as well as comparing the cost versus the benefit.
Finance Administrator David Cox stated that a policy needs to be in place for guidance to Public Works to determine which requests qualify and those that do not. This is also a guideline to be used for Internal Control purposes.
The Board discussed different scenarios that might cover these requirements and meet the needs of the citizens. It was also felt that this policy was too broad and should be revisited for more specific language.
There being no further business, the meeting was adjourned at 8:05 PM.
ATTEST: WISE COUNTY BOARD OF SUPERVISORS
Shannon C. Scott, Clerk Dana G. Kilgore, Chairman