Board of Supervisors - January 6, 2011 Organizational Meeting

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The Wise County Board of Supervisors met in an Organizational Meeting on Thursday, January 6, 2011 at 5:45 in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable  J. H. Rivers
Honorable Dana G. Kilgore
Honorable Robert R. Adkins
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable Ronald L. Shortt
Honorable Virginia Meador – member of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Fred Luntsford

PRAYER

Randy Carter, Pastor Pyles Memorial Freewill Baptist Church in Pound, led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

IN RE:  TEMPORARY CHAIRMAN

A motion was made by Robby Robbins to elect a temporary chairman until an organizational meeting can be held with all members present.  J. H. Rivers seconded the motion.

There was some discussion on the meaning of a temporary chairman.

Supervisor Rivers asked if Mr. Robbins would consider a friendly amendment to his motion to appoint Mr. Scott as temporary chairman until a full Board is present to conduct an Organizational meeting.  Mr. Robbins accepted the friendly amendment.

Steve Bates made a substitute motion to proceed with the election of a temporary chairman since there is a quorum present.  Bob Adkins seconded the motion.

After further discussion, Ronnie Shortt made a second substitute motion to appoint Shannon Scott as temporary chairman.  Dana Kilgore seconded the motion.

Robby Robbins made a third substitute motion to appoint Mr. Scott as temporary chairman until Supervisor Luntsford is present and everyone has an opportunity to vote on the position.  Virginia Meador seconded the motion.

Steve Bates made a fourth substitute motion that since there is a quorum present to elect a chairman tonight to allow the meeting to proceed.  Bob Adkins seconded the motion.

J. H. Rivers made a fifth substitute motion that the organizational meeting be postponed until all members can be present and to immediately conduct the business of the Workshop scheduled for this evening.  Robby Robbins seconded the motion. 

Aye-    J. H. Rivers                  Nay      Bob Adkins
           Virginia Meador                       Ronald Shortt
           Robby Robbins                        Steve Bates
                                                         Dana Kilgore
Motion failed.

The vote on Steve Bates motion to elect a chairman tonight follows:

Aye-    Steve Bates                  Nay-    J. H. Rivers
           Ronald Shortt                          Virginia Meador
           Dana Kilgore                           Robby Robbins
           Bob Adkins

Motion carried.

IN RE:  ELECTION CHAIRMAN

Bob Adkins nominated Dana Kilgore as Chairman.

Robby Robbins nominated J. H. Rivers as Chairman.

Ronnie Shortt made a motion that nominations cease.

The votes for Dana Kilgore for Chair is as follows:

Aye-    Steve Bates                  Nay-    Virginia Meador
           Bob Adkins                             J. H. Rivers
           Ronnie Shortt                          Robby Robbins
           Dana Kilgore

Motion carried.

IN RE:  ELECTION OF VICE-CHAIRMAN

Virginia Meador nominated J. H. Rivers for Vice-Chairman
Steve Bates nomination Bob Adkins for Vice-Chairman
Ronnie Shortt made a motion that nominations cease.

The vote to elect J. H. Rivers as Vice-Chairman follows:

Aye-    Virginia Meador           Nay-    Bob Adkins    
           Robby Robbins                      Steve Bates
           J. H. Rivers                            Ronnie Shortt
                                                       Dana Kilgore
Motion failed.

The votes to elect Bob Adkins as Vice-Chairman follow:

Aye-    Steve Bates                  Nay-    Virginia Meador
           Ronnie Shortt                           J. H. Rivers
           Dana Kilgore                            Robby Robbins
           Bob Adkins

Motion carried.

IN RE:  TERM OF OFFICE

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to set the term of office for chairman and vice-chairman for one (1) year.  The motion was unanimously approved.

IN RE:  ADOPTION OF ROBERTS RULES OF ORDER & RULES OF PROCEDURE

A motion was made by Bob Adkins, seconded by Ronnie Shortt, to approve the Roberts Rules of Order and the Rules of Procedure as presented.

Supervisor Shortt offered a friendly amendment to  Mr. Adkins motion to reverse (g) Roads and Highways and (i) Public Expression under the Order of Business (Section 3-1) .

Supervisor Adkins agreed to the amendment.

Robby Robbins made a substitute motion to adopt the Roberts Rules of Order and the Rules of Procedure as presented to include the friendly amendment to reverse (g) Roads and Highways and (i) Public Expression under the Order of Business (Section 3-1) and further that Section 1-2 Special Called Meetings that public expression be added to any special called meetings (limited to the items listed)  J. H. Rivers seconded the motion.

Chair Kilgore offered a friendly amendment to Section 5-1 --be changed to a proposed Agenda  and Section 5-2-- be changed to being available (not received) at least 78  hours prior to the meeting.   

There was some discussion on sending the packet electronically.

Aye-    Robby Robbins                       Nay-   Steve Bates
           J. H. Rivers                                      Bob Adkins
           Ronnie Shortt                                   Virginia Meador
                                                                  Dana Kilgore

Motion died.

The votes on Bob Adkins motion were unanimously approved.

IN RE:  TIME & DATE

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the time and date of the Board meetings on the first Thursday of each month at 6:00 p.m. for Workshop and the second Thursday of each month at 6:00 p.m. for the Regular meeting.  The motion was unanimously approved.

IN RE:  SELECTING METHOD OF SELECTING TIE VOTE

A motion was made by J. H. Rivers, seconded by Bob Adkins that a tie vote fails.  The motion was unanimously approved.

ADJOURN

A motion was made by Bob Adkins, seconded by Steve Bates, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_______________________________          ______________________________________
Shannon C. Scott, Clerk                                   Dana G. Kilgore, Chair

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