Board of Supervisors - September 9, 2010 Regular Meeting

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The Wise County Board of Supervisors met in a Regular Meeting on Thursday, September 9, 2010 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following members were present:

Honorable J. H. Rivers – Chairman
Honorable Dana Kilgore – Vice-Chair
Honorable Steve Bates
Honorable Robert E. Robbins, Jr.
Honorable Ronald L. Shortt
Honorable Virginia Meador
Honorable Fred Luntsford
Honorable Robert R. Adkins – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – Legal Administrator
Annette Underwood – Executive Secretary

PRAYER

Bill Tatum, Interim Pastor Wise Baptist Church led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  ROADS AND HIGHWAYS

Supervisor Robbins asked that a request be made to VDOT to look at the possibility of constructing a bicycle path or tract between the college and the Town of Wise due to the increased number of people riding bicycles in that vicinity.

Supervisor Kilgore noted that since this is in the Town of Wise, she felt the Town should be involved in discussions regarding this matter.

Supervisors Adkins noted that they may also consider making this path larger enough for a golf cart that would help with the parking at the college because this is becoming a problem also.

Supervisor Robbins asked that this correspondence be copied to the Town of Wise and the Board of Supervisors.

PUBLIC EXPRESSION

Mike Abbott, President of Pro-Art, presented to the Board  an overview of Pro-Art’s continuous efforts to provide quality cultural arts programming for the citizens of Wise County and the surrounding area.  He thanked the Board for its support of Pro-Art which makes it possible for these programs to continue. 

Billy Brown, a resident of the Coeburn area, voiced his opposition to the SOL testing in the schools because it keeps the students from being prepared for college.

Jim Scalf, a resident of Appalachia, presented the Board with a petition of 300 names that all six high schools be renovated at the same time with the understanding that all six schools will be in operation.

Harold Greear, a resident of the Pound area, spoke on the following:

  • Management of School finances

  • Annual budget

  • Economic Development

Walter Crouse, a resident of the Hurricane area, spoke on school construction.

Stacy Carson, a resident of the Pound area, spoke on the following:

  • The status of the funds set aside for schools repairs that were never done

  • The people should vote on the future of the schools

  • Questioned the rules on what constitutes a quorum for voting purposes

There being no further public comments, the public expression period was closed.

IN RE:  PEOPLE, INC

Crystal Breeding, Business Development Manager for People Inc., provided the Board with a brief overview of People Incorporated’s mission which is to provide opportunities for people to reach their goals in order to enhance their lives, their families and their communities.  The primary focus of the program is for businesses to create jobs for low-income and low-wealth families.  Loan proceeds can be used for working capital, equipment, inventory, real estate and improvements

CONSENT AGENDA

A motion was made by Robby Robbins, seconded by Virginia Meador, to approve the agenda items as follows:

IN RE:  RESOLUTION - NATIONAL PREPAREDNESS MONTH

Approved the resolution recognizing September as National Preparedness Month to encourage Americans to take simple steps to prepare for emergencies in their homes, businesses, and communities

RESOLUTION #                 2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION - STEWARDSHIP VIRGINIA

Approved the resolution on Stewardship Virginia which is a statewide initiative held twice annually to help citizens with projects that enhance and conserve Virginia’s natural and cultural resources

RESOLUTION #          2010

(Said resolution is on file in the County Administrator’s Office)

 IN RE:  RESOLUTION - BEHAVIORAL HEALTH SERVICES PERFORMANCE CONTRACT

Adopted a resolution approving the Planning District One Behavioral Health Services FY 2011 Performance Contract

RESOLUTION #            2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – KEEP WISE COUNTY BEAUTIFUL

Adopted a resolution recognizing and honoring Keep Wise County Beautiful for its efforts over the past 30 years by continually enhancing public awareness on keeping our County clean

RESOLUTION #           2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION - BLUE BERRY ROAD ADDITION

Approved the resolution requesting VDOT to add Blueberry Road to the secondary system of state highways

RESOLUTION #               2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – BSG DRIVE ADDITION 

Adopted the resolution requesting VDOT to add BSG Drive located behind Kmart to the secondary system of state highways

RESOLUTION #                   2010

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION – REVIEW OF EXPENSES & REVENUES FOR WISE COUNTY

A motion was made by Robby Robbins, seconded by Fred Luntsford, to table the resolution on an independent review of expenses and revenues of Wise County until the October meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION - REGARDING SCHOOL CONSOLIDATION

Chairman Rivers noted that he is asking for a vote on the revised resolution regarding school consolidation.

A motion was made by Robby Robbins, seconded by Fred Luntsford, to approve the revised resolution as presented regarding school consolidation. 

There was some discussion on the verbage of the proposed resolution with Board members voicing their reasons for opposing or supporting the revised resolution.

After discussion, Supervisor Shortt made a substitute to table the resolution for one more month.  Dana Kilgore seconded the motion.

Aye-    Ronnie Shortt               Nay-    J. H. Rivers
            Steve Bates                           Virginia Meador
            Dana Kilgore                          Fred Luntsford
            Bob Adkins                            Robby Robbins

Motion failed.

The vote on the motion to approve the resolution as revised is as follows:

Aye-    J. H. Rivers                  Nay-    Steve Bates
            Virginia Meador                      Bob Adkins
            Robby Robbins                       Dana Kilgore
            Fred Luntsford
            Ronnie Shortt

Motion Carried.

RESOLUTION #               2010

(Said resolution is on file in the County Administrator’s Office)        

IN RE:  RESOLUTION - SPECIAL ELECTION FOR THE SCHOOL BOARD VACANCY

Chairman Rivers withdrew the resolution supporting a Special Election for the School Board vacancy from the agenda.

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on September 2, 2010 to receive citizens’ comments regarding E-911 road name additions.  There was no public opposition to the proposed names.

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the E-911 road names as presented.  The motion was unanimously approved.

IN RE:  HEARTWOOD COMMUNITY VIDEO

County Administrator Scott spoke briefly regarding the participation of towns in the development of a video for their community.  The purpose of the videos is to focus on the downtown or central business area, as well as local entrepreneurs.  He explained the procedure for applying for grant assistance from DHCD that would be applied toward the $7,000.00 cost of the video.  Mr. Scott asked if the Board would consider contributing $1,500.00 to each town that is successful in its application or to those that decide to pay the full cost should they not get the grant assistance.  These monies would be taken from the Transient Fund.

Supervisor Kilgore voiced her concern that perhaps the smaller towns may not have the money to participate.  She asked the finance staff to work with the smaller towns in getting the financing they need to be a part of this project.

After discussion, a motion was made by Robby Robbins, seconded by Dana Kilgore, to authorize Finance Administrator David Cox to move forward with financing the Heartwood Community Video Project and to assist each town that is successful in its application to DHCD with said funding coming from the Transient Fund.  The motion was unanimously approved.

IN RE:  APPALACHIA FIRE & RESCUE

Administrator Scott provided the Board with an overview of his meeting with Appalachia Fire Chief Robert Anderson, Jr., Appalachia Rescue Captain Mike Varner, Appalachia Town Manager Fred Luntsford, and County Finance Administrator David Cox on August 4, 2010. 

After reviewing the list of reasons for this year’s revenue short falls to both fire and rescue in Appalachia, it was the general consensus of those present that the Wise County Board of Supervisors might be approached for a one-time hardship request by the Town of Appalachia for financial assistance for fire and rescue.  This one time assistance would be for FY 2010/2011.

He explained that one unit cannot be paid more than another because each one has its own specialty service contribution.  However, Appalachia is unique with the mining operations in its area which give them more obstacles to overcome for both fire and rescue.  The short fall in revenue has been contributed largely to the reduction in contributions from coal companies that no longer can give or have gone out of business.

Should other towns be facing a hardship and need a one-time assistance with fire and rescue, they should make a formal request to the Board of Supervisors for consideration for assistance.  Any additional one-time funding will be based on justification of need.

Mr. Scott stated that a letter went out from Finance Administrator Cox and himself which is a survey of all fire & rescue units asking them for their source of revenue, expenses, assets, etc.  The Town of Appalachia is in a unique situation at this point in time.  The Town Manager has stated that the Town itself is in a “bump in the road” which they hope to overcome in the next 18 months and hopefully be able to financially assist these units. 

Administrator Scott and Financial Administrator Cox recommended that the Board consider this one-time hardship request because there is a drop in morale in the Appalachia Fire and Rescue Departments because of the lack of proper equipment and supplies.
 
After discussion, a motion was made by Fred Luntsford, seconded by Ronnie Shortt, to make a one-time allocation to the Appalachia Fire & Rescue in the amount of $7,500.00.  The motion was unanimously approved.

IN RE:  NEW PLAN FOR HIGH SCHOOLS

No action taken.

IN RE:  BUDGET AMENDMENTS

A motion was made by Bob Adkins, seconded by Robby Robbins, to approve budget amendment  #6 as follows:

#6 -      DMV STOP Administrative Charges – Fees collected from DMV       $495.00
              Office Supplies – Treasurer’s Office

The motion to approve the budget amendment was unanimously approved.

IN RE:  APPOINTMENT IDA

A motion was made by Robby Robbins, seconded by Fred Luntsford, to re-appoint Danny Buchanan to the IDA for a term of four years. 

Aye-    Virginia Meador                       Nay-    Dana Kilgore
            Fred Luntsford                                  Steve Bates
            Robby Robbins                                 Bob Adkins
            J. H. Rivers
            Ronnie Shortt

Motion carried.

A motion was made by Robby Robbins, seconded by Fred Luntsford, to appoint Jim Shortt to fill the unexpired term of Blake Whitenack on the Industrial Development Authority.  The motion was unanimously approved.

IN RE:  APPOINTMENT – LENOWISCO BOARD OF DIRECTORS

A motion was made by J. H. Rivers, seconded by Virginia Meador, to table the appointment for the LENOWISCO Board of Directors until the October meeting.  The motion was unanimously approved.

IN RE:  APPOINTMENT – PLANNING COMMISSION

A motion was made by Robby Robbins, seconded by J. H. Rivers, to re-appoint Lloyd Smith to the Planning Commission for a term of four years.  The motion was unanimously approved.

IN RE:  DWALE DEVELOPMENT AGREEMENT –CLAY PURCHASE

A motion was made by Bob Adkins, seconded by Fred Luntsford, to approve the agreement between Wise County and Dwale Development for fill/cover material to be used at the Blackwood Landfill.  The motion was unanimously approved.

BREAK

A brief recess was taken at this time. (7:25 p.m.)
The meeting reconvened at 7:35 p.m.

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Robby Robbins, to go into closed session to discuss the investing of public funds as permitted by Section 2.2-3711(A)(6) of the Code of Virginia.  The motion was unanimously approved.

After a brief closed session, a motion was made by Ronnie Shortt, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Secretary Underwood read the certification for closed session.

A motion was made by Bob Adkins, seconded by Robby Robbins, to adopt the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                     2010

(Said resolution is on file in the County Administrator’s Office)

IN RE:  UNNAMED BUSINESS

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve an appropriation to the IDA in the amount of $250,000, to be taken from the unreserved fund balance, to be  used as an incentive to purchase equipment for an undisclosed business that is considering locating in Wise County. The motion was unanimously approved.

IN RE:  FINANCIAL ADMINISTRATOR REPORT

Finance Administrator David Cox noted that looking at the school issues as far as consolidation verses keeping six schools open, in his financial opinion, the Board has been given some financially realistic plans and some financially un-realistic plans.  He said he thinks that it is important for this county’s future, for whatever decision is made on the schools, that the Board may want to consider bringing someone else in, an independent, to look at the school system finances and the county’s finances because this is a major decision for the Board.  Being the County’s financial representative, he has no qualms with the County’s doing this.  He reminded the Board that the county is providing every dime of real estate revenue, every dime of personal property revenue plus a million dollars to the school system at this point.  The Dominion monies will be coming on line but he is concerned about the budget with items such as the capital improvements plan.  He encouraged the Board to get an opinion other than his or Davenport that will allow the County to move forward on the schools, the landfill and the capital improvements plan.

IN RE:  COUNTY ADMINISTRATOR’S REPORT

Administrator Scott reviewed with the Board the need for policies to be set in place to enhance the County’s infrastructure to attract businesses to this area.  He noted that he, the Finance Administrator, and the Legal Administrator will be bringing drafts for Board review in the coming weeks.

BOARD COMMENTS

There were brief comments from Board members.

ADJOURN

There being no further business to come before the Board, a motion was made by Robby Robbins, seconded by Bob Adkins, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

______________________________            _______________________________________
Shannon C. Scott, Clerk                                   J. H. Rivers, Chairman

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