Board of Supervisors - April 9, 2009 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on April 9, 2009 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert E. Robbins, Jr. – Chairman
Honorable J. H. Rivers – Vice-Chairman
Honorable Steve Bates
Honorable Robert R. Adkins
Honorable Dana Kilgore
Honorable Virginia Meador
Honorable Ronald L. Shortt – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Finance Administrator
Karen Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Fred Luntsford

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  GENERAL ASSEMBLY UPDATE

Delegate Bud Phillips addressed the Board on the following topics:

  • Stimulus money

  • Health care

  • Dental School

  • MECC Health Programs

  • Coalfield Expressway

He spoke on the need for the Town of Wise, the City of Norton, and the County to come together and pool their resources to create more growth in our region and a better life for our citizens.  It would be a plus if a planning and development committee was created between these entities to pursue regional infrastructure for water, sewer, education and health needs in an effort to move Wise County forward.

Delegate Phillips said he would be visiting the council meeting of these entities to make the same request of them.

Board members voiced their appreciation to Delegate Phillips for his good work in Richmond and the help he has given not only Wise County but to Southwest Virginia during times of need.

Chairman Robbins directed the County Administrator to review the possibility of forming a committee between the Town of Wise, City of Norton and the County for future development of our County.

IN RE:  HIGH KNOB TOWER REBUILDING UPDATE

Rita McReynolds addressed the Board with a request from the Board of Trustees of the High Knob Enhancement Corporation.  The project to rebuild the High Knob Observation Tower is ongoing with the support of dedicated citizens of Wise, Scott and the City of Norton.   She asked the Board for an additional $15,000 to assist in the efforts to move forward in this rebuilding process.  At the present time, $108,000 has been raised for this project and many grants have been applied for to meet the $500,000 goal for rebuilding the tower.  This project can be a catalyst for all the tourism and marketing for Wise County.  After the tower is rebuilt, there will be federal funding available to do many other amenities that relate to the tower such as an educational center, and trails. 

Administrator Scott was directed to place this request in the first draft of the budget for FY 2009-2010.

IN RE:  PUBLIC EXPRESSION

Edgar Mullins, a resident of the Pound area, addressed the Board on the following topics:

  • Support for increasing the elderly & disabled tax exemptions

  • Coalfield Expressway

  • Recommended deleting the fee on disposing of tires

Harold Greear spoke on the following topics:

  • Coalfield Expressway

  • School Consolidation

Walter Crouse spoke on the following topics:

  • Consolidation of schools should go regional

  • Recycling Center

  • 30th Anniversary of KWCB

  • Stimulus money

Ronald Mullins, a resident of the Pound area, spoke on the following topics:

  • Coal Severance Money

  • School Consolidation

Chuck Summers, President of the Wise Little League Baseball & Wise Youth Football, voiced his support for more recreational funding as requested by Supervisor Bates.    He addressed the condition of the three ball fields in the Veldon Dotson Park located in the Town of Wise.  Cost estimates for making the fields adaptable for playing were addressed.  After Mr. Summers met with representatives from the Town of Wise, they agreed to assist with the expense of making the necessary repairs to the ball fields.  Also, fundraising projects are being held to raise extra money.  Another need is the road leading into the park which is full of pot holes and needs to be paved.  The road now has gravel and is constantly rutted out.  Since the Park is also used by County residents, Mr. Summers asked the Board to consider matching the contribution being made by the Town of Wise.  The town has not yet made a decision as to the amount they will give.

Mr. Summers was told to meet with the Wise County Recreational Authority at its meeting on the last Wednesday of the month and perhaps funds would be available to share in this cost. 

There being no further comments, the public expression period was closed.

IN RE: ROADS AND HIGHWAYS

Highway Residency Administrator T. G. Branson provided the Board with a copy of the Secondary System Construction Program (Six Year Plan).  The Plan was reviewed and discussed by line item.  He asked the Board to consider holding a public hearing at its May Workshop for citizens input into the revised Plan.

It was noted that since this item was not on the agenda, a motion must be made to add it to the agenda for consideration.

IN RE: ADDITION TO THE AGENDA -SIX YEAR PLAN – PUBLIC HEARING

A motion was made by J. H. Rivers, seconded by Dana Kilgore, to add the Six Year Plan to the agenda for setting a public hearing.  The motion was unanimously approved.

IN RE:  SIX YEAR PLAN – PUBLIC HEARING

 A motion was made by J. H. Rivers, seconded by Ronnie Shortt, to set a public hearing on Thursday, May 7, 2009 at 6:00 p.m. to receive citizens comments regarding the revised Six Year Plan for Wise County.  The motion was unanimously approved.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve the consent agenda as follows:

IN RE:  APPROPRIATIONS

Approved the 4th quarter appropriations

IN RE:  RESOLUTION 30TH ANNIVERSARY CHRISTIAN SCHOOL

Approved the resolution honoring the 30th Anniversary of the Wise County Christian School

RESOLUTION #                  2009

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

IN RE:  COAL SEVERANCE TAX RECEIPTS

Administrator Scott stated that he and Finance Administrator Cox asks for some guidance from the Board on the use of the coal severance funds.  If the wishes of the Board, are that the coal severance money left over above that which was budgeted be used on the repairs to the front of courthouse, this would allow that item to be removed from debt service analysis being prepared for the Board.

It was the consensus of the Board to place this item on the agenda for the May meeting.

Administrator Scott said he would prepare a budget amendment for these funds to be used for the repairs to the front of the courthouse through June 30 for Board’s consideration at next month’s meeting.

IN RE:  ORDINANCE-TAX EXEMPT STATUS-MTN. COMMUNITY RADIO STATION

A public hearing was held on April 2, 2009 on the proposed ordinance exempting Mountain Community Radio from taxation.  There were no public comments regarding this proposed ordinance.

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the Ordinance Exempting Mountain Community Radio from taxation.  The motion was unanimously approved.

ORDINANCE #                        2009

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  ORDINANCE-SETTING DEADLINE FOR FILING WITH BOARD OF EQUALIZATION FOR RELIEF FROM REASSESSMENT

A public hearing was held on April 2, 2009 on the proposed ordinance setting a deadline for filing with the Board of Equalization for relief from the recent reassessment.  There was no public opposition to the proposed ordinance.

Attorney Mullins explained the purpose and the procedure for setting this deadline date for filing with the Equalization Board.

A motion was made by Bob Adkins, seconded by Ronnie Shortt, to approve the ordinance setting the deadline date for filing with the Board of Equalization for relief from the recent reassessment as presented.  The motion was unanimously approved

ORDINANCE #                               2009

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  WISE COUNTY FY 2008-2009 BUDGET AMENDMENT

A public hearing was held on April 2, 2009 on the proposed amendment to Wise County’s FY 2008-2009 budget.  There were no public comments regarding this proposed amendment.

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the amendment to the FY 2008-2009 budget as presented.  The motion was unanimously approved.

IN RE:  ORDINANCE – COURTHOUSE CONSTRUCTION/RENOVATION ASSESSMENT

Attorney Mullins explained that the General Assembly of Virginia enacted the statutory authority of the governing body to assess an additional three (3) dollar fee as part of the costs in each civil, criminal, and traffic case to be used solely for the construction, renovation, and/or maintenance of the courthouse.  Section 17.1-281 of the Virginia Code allows the assessment of such fee by localities that, on January 1, 2009, operate a courthouse not in compliance with the current safety and security guidelines contained in the Virginia Courthouse Facility Guidelines and the courthouse cannot be feasibly renovated to correct the non-compliance.

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to set a public hearing on Thursday, May 7, 2009 at 6:00 p.m. to receive citizens comments regarding a proposed ordinance on collecting a fee on courthouse assessment for construction, renovation, and/or maintenance.  The motion was unanimously approved.

IN RE:  GROUP HEALTH INSURANCE BUYOUT

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to table this item until next month for further information on the possibility of  amending the personnel policy.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS #38 thru #44

A motion was made by Bob Adkins, seconded by Steve Bates, to approve budget amendments #38 thru #44 as presented.  The motion was unanimously approved.

IN RE:  RECESS

The Board took a recess at 7:45 p.m.

The meeting reconvened at 7:50 p.m.

IN RE:  RECESS MEETING

Administrator Scott asked the Board to consider recessing this meeting to allow for a presentation on a draft of the FY 2009-2010 County budget.

After discussing several possible meeting dates, it was the consensus of the Board to recess this meeting until April 30.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to go into closed session to discuss personnel as permitted by section 2-2-3711(A)(1) of the Code of Virginia.  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED MEETING

Secretary Underwood read the certification for closed meeting.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to adopt the resolution certifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote. 

RESOLUTION #                   2009

(Said resolution is on file in the County Administrator’s Office)

BOARD COMMENTS

Board members spoke briefly on the following:

  • Reassessment

  • Elderly Exemption Ordinance

  • Upcoming events

  • Setting of the tax rate

  • Team work between towns, County, and City of Norton

RECESS

There being no further business to come before the Board, a motion was made by Steve Bates, seconded by Ronnie Shortt, to recess the meeting until 5:00 p.m. on Thursday, April 30, 2009.  The motion was unanimously approved.

ATTEST:                                                         WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________________          _______________________________________
Shannon C. Scott, Clerk                                             Robert E. Robbins, Jr., Chairman

 

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