Board of Supervisors - March 8, 2007 Regular Meeting

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The Wise County Board of Supervisors met in a regular meeting on Thursday, March 8, 2007 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Steve Bates –Vice- Chairman
Honorable Virginia Meador
Honorable John W. Peace, II
Honorable Robert R. Adkins
Honorable Robert E. Robbins
Honorable Leland Branham
Honorable Fred A. Luntsford – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Ronald L. Shortt – Chairman

PRAYER

Rev. M. C. Tolbert led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by John Peace, seconded by Leland Branham, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA ADDITIONS

The following items were reviewed for addition to the agenda:

Add to consent agenda

  1. Resolution requesting Speed Study on Rt. 612

  2. Resolution requesting Speed Study on Rt. 602

  3. Resolution requesting Speed Study on Rt. 616

 

Add to New Business

  1. Budget Amendment #45 thru #48 

  2. Resolution Encouraging Government agencies to use PPEA for cost savings

A motion was made by Fred Luntsford, seconded by Bob Adkins, to approve the agenda as presented to include the items listed above.  The motion was unanimously approved.

IN RE:  MECC UPDATE

Dr. Terry Suarez, President of MECC, provided a FACT sheet with information of how MECC is serving Wise County and training students to enter the workplace.  He also expounded on the AIMS Higher Scholarship Program which provides students with sufficient scholarship assistance to complete an Associate Degree at MECC without any out-of-pocket cost for tuition and fees.

IN RE:  PUBLIC EXPRESSION

Administrator Skinner advised the Board that he had prepared a resolution encouraging DMME and DMLR to reclaim Glamorgan Properties surface mine sites located in the Stephens section of Wise County.  This request was made by Supervisor Luntsford at the last meeting.  However, the resolution was inadvertently left off of the agenda. 
 
Administrator Skinner was asked to read the proposed resolution.

IN RE:  RESOLUTION FOR DMME/DMLR TO RECLAIM MINING SITE

Attorney Mullins advised that a motion must be made to add the proposed resolution to the agenda.

A motion was made by Fred Luntsford to add the resolution to the agenda.  Bob Adkins seconded the motion.  The motion was unanimously

A motion was made by Fred Luntsford, seconded by Bob Adkins, to adopt the resolution encouraging  DMME/DMLR to require the responsible and timely reclamation of the Glamorgan Properties surface mine sites located in the Stephens Section of Wise County.
The motion was unanimously approved.

RESOLUTION #                   2007

(Said resolution is on file in the County Administrator’s Office)

Charlene Green, a resident of the Stephens area, stated that she was hoping the resolution would be on the agenda and the process of reclaiming the surface mine sites located in the Stephens area that were left in shambles by the recent mining operations, would be ongoing as soon as possible.

Kathy Selvage, a resident of the Stephens area, asked the Board to also consider having DMME to remove the refuse on the other side of Bird Hollow Road.

Walter Crouse voiced his opposition to the proposed renovations of the high schools.  He suggested going regional with the schools which would decrease upkeep costs of too many schools and eliminate several unnecessary high paying administrative jobs.  This County is not wealthy and all options should be exhausted for the betterment of our children as well as the tax payers.

Angela Honeycutt, a resident of Andover, addressed the Board on behalf of her community, asking that the Appalachia School not be closed.  The school keeps the community together and gives them hope that their town still has a future.  She noted that she and her community took offense to Ron Flanary’s remarks that were in the recent edition of the Coalfield.  Appalachia is the area that supplies the coal that brings revenue into the County and consequently, the residents must deal with the strip mining, the coal truck, coal dust and filth that is associated with the mining operations that de-value an individual’s property.

Robert Anderson, Sr., a resident of Appalachia, asked that the schools be renovated for the needs of the children without the fluff and keep the children in their community.  He further asked that the citizens be included in the decision making process for their school.

Marlene Bush, a resident of the Exeter area, stated that the School Board estimates on the school renovations were full of frills.  If keeping the school means higher taxes, so be it.  Taxes in Appalachia may be lower than District 3 but it’s because of the coal trucks and the strip mining operations that de-value their homes.  She asked that the Board work with the School Board and find a solution to this problem.

Danny Stallard, a resident of the Green Briar Acres Subdivision, brought before the Board statistics on the number of students in all the high schools and the number of non-residents of Wise County that attend Wise County schools without paying any tuition.  He stated that Wise County cannot afford six high schools and the number of students does not warrant six high schools.  Other counties are going to consolidation and Wise County should follow suite.  The students would benefit with modern schools with up-to-date technology and Wise County would benefit financially. 

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson had no remarks for the Board.

The three (3) resolutions requesting speed studies were reviewed by VDOT and recommended for approval.

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Fred Luntsford, to approve the consent agenda as follows:

IN RE:  RESOLUTION SETTING PROPERTY TAX RATE

The resolution setting the property tax rate for FY 2006-2007 was approved.

RESOLUTION #                2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION KEEP AMERICA BEAUTIFUL

The resolution in support of Upper Tennessee River Roundtable, Inc. seeking Regional Affiliation from Keep American Beautiful was approved.

RESOLUTION #                    2007)

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION BOLD CAMP SEWER PROJECT

The resolution regarding the Bold Camp Sewer Project and the CDBG grant application was approved.

RESOLUTION #           2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION – LAUREN E. BOLLING-BARNETTE DAY

The Proclamation declaring Friday, March 23 as Lauren Elizabeth Bolling-Barnette Day was approved.

(Said proclamation is on file in the County Administrator’s Office)

IN RE:  RESOLUTIONS – REQUESTING SPEED STUDY

The resolution requesting a speed study on Rt. 612 was approved.
The resolution requesting a speed study on Rt. 602 was approved
The resolution requesting a speed study on Rt. 616 was approved

RESOLUTION #                        2007

RESOLUTION #                      2007

RESOLUTION #                        2007

(Said resolutions is on file in the County Administrator’s Office)

The motion to approve the consent agenda was approved.

IN RE:  VIRGINIA COMMISSION FOR THE ARTS GRANT

A motion was made by Bob Adkins, seconded by John Peace, to authorize the County Administrator to process the Virginia Commission for the Arts application for $5,000.  The motion was unanimously approved.

Assistant County Administrator Shannon Scott advised the Board that one of the arts organizations must be named in the motion for receiving the $5,000.  This will be a commitment of $5,000 from the FY 2007-08 budget.  The application along with the letter of commitment from the County is sent to the Virginia Commission for the Arts and if approved will be divided among the five (5) art organizations.

After discussion, a motion was made by Bob Adkins, seconded by John Peace, to approve funding for Pro-Art in the amount of $5,000 from the FY 2007-2008 budget.  The motion was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on March 1 to receive citizens’ comments regarding E-911 road name additions.  There was no public opposition to the proposed names.

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve the E-911 road name additions as presented.  The motion was unanimously approved.

(Said names on file in the County Administrator’s Office)

IN RE:  CIP FY 2008-2012

A public hearing was held on March 1 to receive citizens’ input regarding the proposed Wise County Capital Improvements Plan for FY 2008-2012.  There was no public opposition to the proposed Plan.

A motion was made by Fred Luntsford, seconded by Bob Adkins to approve the Capital Improvement Plan (CIP) for FY 2008-2012 as presented.  The motion was unanimously approved.

(Said Plan is on file in the County Administrator’s Office)

IN RE:  PUMP AND HAUL PERMIT

Administrator Skinner informed the Board that he has additional information on other possible options that may be available to alleviate Ms. Adams sewer problem.  He recommended tabling this request for thirty days to allow time for these options to be presented to Ms. Adams.

A motion was made by Bob Adkins, seconded by John Peace, to table the request from Ms. Adams to be place on the County’s pump and haul system for 30 days.  The motion was unanimously approved.

IN RE:  ANGEL CARE AMBULANCE SERVICES

Jack Kiser, owner of Angel Care Ambulance Service, originally based in Abingdon, reiterated his request for Board approval to operate Angel Care Ambulance Service as a convalescent and emergency medical services unit in any and all parts of Wise County.  He also requested a letter of local government approval to operate all levels of service that Angel Care Ambulance Service is licensed, qualified, and equipped to operate from the Virginia Office of Emergency Medical Services.   Mr. Kiser spoke of his intent to hire local people and to be a back up for the existing emergency services agencies when needed.  He said at the present time he is getting four to five calls a day from this area for his services.

Board members voiced their concerns that Mr. Kiser had no mutual aide agreements, nor performance records to validate his capabilities of providing this service.

There was also some discussion on the impact another ambulance service would have on existing services that have been established in this area for years and if there was a need for another ambulance service.

There being many unanswered questions, a motion was made by John Peace, seconded by Bob Adkins, to table this request for one month to allow Mr. Kiser ample time to get the mutual aide agreements and other pertinent information as requested by the Board for review and consideration at it next meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – ST. PAUL REVITALIZATION PROJECT

A motion was made by Fred Luntsford, seconded by Robby Robbins, to approve the resolution supporting the St. Paul CDBG Business District Revitalization Project.  The motion was unanimously approved.

RESOLUTION #                    2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COMMUNITY POLICY MANAGEMENT BOARD – ADDITIONAL FUNDING

A motion was made by Leland Branham, seconded by Virginia Meador, to approve additional funding in the amount of $93,733.00 as requested by the Community Policy & Management Board for the purpose of maintaining the current caseload, increased case load, and changes in other funding sources.  The motion was unanimously approved.

IN RE:  EMPLOYEE COST OF LIVING AJUSTMENT

Administrator Skinner stated that the CPI adjustment for Social Security Administration was 3.3% and the Commonwealth of Virginia is offering 4.0% as part of the State Employee Pay Package.  Since so many of the County’s programs are tied to those particular Pay Packages, he recommended the 4.0%  cost of living adjustment for County employees.

A motion was made by John Peace, seconded by Bob Adkins, to approve a 4% cost of living adjustment for County employees.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENT # 43

This budget amendment restores the needed funding to the Law Library expenditure account in the budget; this is why it comes from prior year fund balance.

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve budget amendment #43 as follows: 

#43 -    Source of Revenue – Prior Years Fund balance - $45,000
            Expenditure (2108) Law Library (503004) Repair & Maintenance-$25,000
            (507001) Machinery & Equipment - $18,000
            And (505401) Miscellaneous Supplies - $2,000

The motion was unanimously approved.

IN RE:  BUDGET AMENDMENT # 44

This budget amendment will allow for payment of the expenses of the Clerk’s Office associated with the Compensation Board funding.  There is no local money involved.

A motion was made by John Peace, seconded by Bob Adkins, to approve budget amendment #44 as follows:

#44-     Source of Revenue – Va. State Compensation Board-Technology Trust Fund
(TTE) - $13,885
Expenditures (2106) Clerk of Circuit Court (505829) Technology Trust Funds expenditures - $13,885.00

The motion was unanimously approved.

IN RE:  ORDINANCE-FY 2007-08 PUBLIC SCHOOLS BUDGET

Attorney Mullins stated that she and Administrator Skinner met with Dr. Killough and Ron Vicars and they are preparing information based on their discussions, which should answer a lot of questions that have been asked.  They cannot provide by line item break down but with some additional work they can provide, by classification, SOQ levels which is what this proposed ordinance is requesting.  Hopefully, this information will be available within the next couple of weeks.  They did share a portion of the State’s process which is a very complex methodology.  What the County is asking the School Board to do is to break down the standards of quality by category or classifications.  Part of the discussions was regarding the school programs and how they are funded. 
 
A motion was made by John Peace, seconded by Fred Luntsford, to set a public hearing on April 5 @ 6:00 PM on a proposed Ordinance Approving Wise County Public Schools FY 2007-08 Budget by Expenditure Classification/Category.  The motion was unanimously approved.

Vice-Chair Bates stated that the purpose of this ordinance is not to place a burden on the School Board but it is to help the Board and the citizens to understand more as to how the money is being spent and being more accountable and responsible with the tax payers money. 

IN RE:  BUDGET AMENDMENTS #45 THRU #48

Budget amendment #45 allows for the expenditure of these grant funds in the form of office salaries.  No local funds involved.
 
#45-  Source of Revenue – Domestic Violence Grant-$40,000
          Expenditures:  (2201) Commonwealth’s Attorney (501003) Salaries & Wages-Part-time - $40,000
           
Budget amendment #46 allows for the expenditure of these State Compensation Board funds to be used to purchase new furniture and computers for the Commonwealth Attorney’s office.  No local funds involved.

#46-  Source of Revenue-Va. State Compensation Bd. Vacancy savings fund- $8,531.00
          Expenditures: (2201) Commonwealth’s Attorney (507002) Furniture & Fixtures - $8,531.00

Budget amendment #47 allows for the expenditure of grant funds to aid the Sheriff’s Office in the area of enforcing underage drinking laws.  No local funds involved.

#47-  Source of Revenue-ABC Rural LE Grant $5,000
          Expenditures: (3102) Sheriff-Law Enforcement (501002) Salaries & Wages Overtime - $3,600;
                               ABC Special Grant Fund to be maintained by the Treasurer - $1,400.00

Budget amendment #48 allows for expenditure of these State Compensation Board funds to be used to hire some help on bigger outstanding cases.

#48-  Source of Revenue-Va. St. Compensation Bd. Vacancy Savings Fund-$36,169.17
          Expenditures: (2201) Commonwealth Attorney’s Office (501003) Salaries & Wages Part-time - $36,169.17

A motion was made by Leland Branham, seconded by Robby Robbins, to approve budget amendments #45 thru #48 as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION-ENCOURAGING USE OF PPEA

A motion was made by John Peace, seconded by Bob Adkins, to approve the resolution encouraging government agencies to use PPEA for cost savings with building projects.

Administrator Skinner reported that he had received two inquires from representatives of various teams that are interested in moving forward with the PPEA for the school renovations.  This will give the School Board additional information and by working together a proposal can be worked out to benefit the whole County.

Supervisor Meador was concerned as to whether or not the Board had the authority to have the School Board go the route of the PPEA.

Attorney Mullins stated that this resolution is to encourage the School Board to consider the PPEA as another option and as a tool to cut costs.

The motion was unanimously approved.

RESOLUTION #                  2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  APPOINTMENT – HIGHWAY SAFETY COMMISSION

A motion was made by John Peace, seconded by Virginia Meador, to re-appoint Grace Scott to the Highway Safety Commission. The motion was unanimously approved.

A motion was made by Fred Luntsford, seconded by Bob Adkins, to reappoint Shannon C. Scott to the Highway Safety Commission as a County representative.  The motion was unanimously approved.

IN RE:  APPOINTMENT-LENOWISCO DISABILITY SERVICES BOARD

A motion was made by Steve Bates, seconded by Bob Adkins, to reappoint Matt Hurt to the LENOWISCO Disability Services Board.  The motion was unanimously approved.

IN RE:  APPOINTMENT-LONESOME PINE AIRPORT COMMISSION

Steve Bates nominated Phil Carter for reappointment to the Lonesome Pine Airport Commission.

John Peace made a motion to close nominations.  Bob Adkins seconded the motion.
The motion was unanimously approved.

Phil Carter was reappointed by acclamation.

IN RE:  TENNESSEE COUNSEL FOR SHERIFF’S SUBPOENA

Robby Robbins made a motion to retain the services of Hunter-Smith and Davis, independently as needed, in regard to Captain Kilgore’s subpoenas.  Leland Branham seconded the motion.  The motion was unanimously approved.

COUNTY ATTORNEY’S REPORT

Attorney Mullins stated that she had received several phone calls regarding the presentation given last week on Pro-Art.  There was some confusion in that some people understood that Pro-Art was going to be postponed for two (2) years.  After speaking with Pro-Art, clarification was given that Pro-Art will continue its programs but on a smaller scale.  They apologized for the misunderstanding.

ADMINISTRATOR’S REPORT

None

BOARD COMMENTS

There were a few comments made with regard to the proposed school construction projects and the need to come together to make a decision that will be in the best interest of the County and the children.

ADJOURN

There being no further business to come before the Board a motion was made by Fred Luntsford, seconded by Leland Branham, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

____________________________            ______________________________________
Glen A. Skinner, Clerk                            Ronald Shortt, Chairman

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