Board of Supervisors - April 13, 2006 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, April 13, 2006 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Fred A. Luntsford - Chairman

Honorable Ronnie Shortt - Vice-Chairman

Honorable Robert R. Adkins

Honorable Steve Bates

Honorable Virginia Meador

Honorable John W. Peace, II

Honorable Leland Branham

Honorable Robert R. Robbins, members of said Board and

Glen A. Skinner - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen T. Mullins - County Attorney

Annette Underwood - Executive Secretary

 

PRAYER

Bob Adkins led the Board in prayer.

 

PLEDGE

All led in the pledge of allegiance to the flag.

 

MINUTES

A motion was made by John Peace, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  AGENDA APPROVAL -ADDITIONS / DELETIONS

Administrator Skinner read the following items as additions to the agenda:

Under Consent agenda add

Set public hearing @ 6:00 p.m. May 4 on a request for Change of Zoning on property in Pound

Set public hearing @ 6:00 p.m. May 4 on a request for Change of Zoning on property in Virginia City

Budget amendments No. 82 and No. 83

Chairman Luntsford asked that the Resolution on Water and Sewer Revenue Bond - Extension of North Fork area water lines AND the Support Agreement for the North Fork area water lines be placed under the Consent Agenda.

Supervisor Peace asked that the following verbage be added to the Resolution - Authorization for Use of Wise County VCEDA Funds- (pursuant to the approval of the Russell County Board of Supervisors approving the Wise County/Russell County Revenue Sharing Agreement).

 

Under New Business add

Valley Fire Request

Table the resolution on Transfer of Cable Franchise until next month

Chairman Luntsford asked that the public hearing set for May 4 on the Change of Zoning on property in Pound be changed to the May 11 meeting so those individuals making the request will not have to travel the distance to St. Paul.

There being no further changes to the proposed agenda, a motion was made by Bob Adkins, seconded by John Peace, to approve the agenda with the additions and other modifications as stated.  The motion was unanimously approved.

 

IN RE:  WISE COUNTY HISTORICAL SOCIETY PRESENTATION

Bill Gobble, President of the Wise County Historical Society, informed the Board that the Historical Society is promoting, in any way possible, the fact that the County has been in existence for 150 years.  He asked for permission to bury a time capsule in the courthouse lawn to be left there for 50 years, which will contain five (5) historical books of Wise County.  In the year of 2056, the time capsule would be uncovered and the people could read about this 150th anniversary that was celebrated in 2006.  He said this would be best done in the spring of 2007 which would enable the Historical Society to have all its books together to be placed in the time capsule.

 

IN RE:  ADVOCATE CENTER PRESENTATION

Sister Beth Jasper presented the Board with a handout on the services offered by the Advocate Center.  She explained the many health issues, home repairs and many other needs that are far greater than the funds that are available for this outreach.  Sister Beth asked for continued support from the Board to enable the center to assist in meeting some of these needs.  She noted that the Center only serves Wise County and the City of Norton, but there are requests from other counties that are turned away due to lack of funds.

Supervisors Robbins asked that $1500.00 be added to the upcoming budget for consideration for the Advocate Center.

Sister Beth also mentioned the great need for housing repair that there is not enough funds.

   

IN RE:  PUBLIC EXPRESSION

Venis Clark, representing the Community Action Committee in Appalachia, now known as the Community Life Volunteers, informed the Board that this committee's purpose is to revitalize the Town of Appalachia and bring it back to a viable town.  The Town will be celebrating its 100th reunion this year and plans are being made to make the Town more attractive by planting of trees, shrubbery, etc.  She asked for a donation of $750.00 toward this expense.

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appropriate $750.00 to the Community Life Volunteers to assist in the expense of re-vitalizing the Town of Appalachia for its 100th reunion.  The motion was unanimously approved.

Robin Gardner, Angela Honeycutt, Gina Porter, Becky Collins, Bill Cole, Marlene Bush, and Walter Crouse, addressed the Board regarding the "run-down" conditions of the high schools that has come about with neglect over the past 20 years.  They asked that plans be made for the renovating of the high schools since the people have spoken against consolidation.  The Board was also praised for hearing the voice of the people and meeting the needs of the Coeburn Middle School and Powell Valley Primary School.

Treasurer Rita Holbrook and Commissioner of Revenue Doug Mullins came before the Board providing a handout on information regarding the Personal Property Tax Relief Act ( PPTRA).  Treasurer Holbrook noted that the State has prepared a model plan that is called "PAM", which is basically compiled historical data.  The Plan was reviewed and discussed.

Commissioner of Revenue Mullins informed the Board that this is a Richmond generated problem.  The law makers in the General Assembly created this and are now trying to fix the problem.  This is not a problem created by the localities.  Treasurer Holbrook has given an estimate on this figure but at the end of the year, after supplements, exonerations, etc, that's when a true figure will surface.

The question before the Board is that a decision is needed as to the percentage of PPTRA tax credit that would be given to the tax payers.  There was a discussion of the 66% rate and the 70% rate. (current rate is 70%)  If the Board decides on the 70% rate, then the difference between 66% and 70% would come from the fund balance.

Walter Crouse provided information on the upcoming 22nd Annual Wise County Clean Up and asked that citizens participate to help clean up our County and keep it clean.  He noted that supplies will be provided for the clean up at each site on the 22nd.

Litter Warden Greg Cross invited all Board member to the Litter Summitt that will take place on April 17 & 18 at the Oxbow Center in St. Paul.  He briefed the Board on the items to be addressed at the Summitt.

Jerry Strong, a native of Appalachia, came before the Board addressing the timing of re-surfacing of Main Street in Appalachia.  Mr. Strong expounded on the condition of the existing road and the fact that the 100th reunion for Appalachia will take place in August of this year.  He asked if the resurfacing could be completed prior to that date.

There being no further comments the public expression period was closed.

 

IN RE:  FAIRVIEW COMMUNITY CENTER

Blaine McCoy, President of the Fairview Community Center, addressed the Board with needed repairs to the Community Center and financial assistance in getting the grass mowed.  At the present time, whoever rents the facility mows the grass.  He asked for any playground equipment that may be available to place on the grounds for children to play on.  The money that has been collected for use of the Center has been put toward repairing holes in the foundation, wrapping of water lines, and filling the gas tank during the winter months.  Gravel was recently donated for the walking track.

 Mr. McCoy informed the Board that someone was measuring a portion of the Community Center property with 2x4's being placed on some of the posts surrounding the property as if to be doing some type of survey.  It was noted that the County has not been performing any survey to the land.

At a recent meeting of the Community Center Committee, a request was made by a school teacher expressing interest in renting the Center for the next school year for a private Christian School.  He asked if this was permissible and if so is there ample insurance to cover any injuries that may occur with the children.

Chairman Luntsford advised that there would be no insurance coverage for a private school as it stands now.  After further discussion, Mr. McCoy was told that this matter will be discussed with the County Attorney and he will be notified of her findings accordingly.        

 

IN RE:  ROADS AND HIGHWAYS

Highway Resident Engineer T. G. Branson stated that main street in Appalachia has been scheduled for repaving this year.  However, he has no control over the day or month the paving will be done.  A contract has been let for that district and once the contractor has come into the Residency to pave, then he can encourage them as to where they should pave first.  Mr. Branson said he would get in touch with the contractor and ascertain when he would be coming into the Residency for paving.   In the meantime, some patching will be done by VDOT in the areas that are in need of repair in the Appalachia area.

Mr. Branson noted that the annual transportation hearing will be held in Salem on May 9 at 6:30.  He asked that the Board strongly support, by resolution or by making a presentation at the meeting, any projects that are in Wise County or the region that are in need of funding.

Mr. Branson noted that revenues currently available in this year's working draft of the six year plan will be sufficiently reduced from the existing six year program due to decrease in gasoline sales, transportation user fees, sharply higher asphalt / concrete, increase fuel costs, and continually rising maintenance fees.  Due to these factors, the final Secondary Road Program funding may be reduced as much as 38% without any further additional funding.

There were brief comments from Board members regarding VDOT review of needs in their districts.

 

IN RE:  RESOLUTION - ROAD ABANDONMENT ROUTE 686

A motion was made by Ronnie Shortt, seconded by John Peace, to approve the resolution abandoning the section of Secondary Rte 686 from 2.27 Mi. W. Rte. 78 to 2.40 Mi. W. Rte. 78, a distance of 0.13 miles.  The motion was unanimously approved.

RESOLUTION #                2006

(Said resolution is on file in the County Administrator's Office)

 

BREAK

The Board took a break at 7:30 p.m.

The meeting reconvened at 7:40 p.m.

 

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Ronnie Shortt , to approve the consent agenda as follows:

 

IN RE:  PUBLIC HEARINGS

Set public hearing (6:00 p.m. May 4 at St. Paul Town Hall) on a request for a Special use Permit for the purpose of constructing/installing a cellular U-Tower.

Set public hearing (6:00 p.m. May 4 at St. Paul Town Hall) on eleven additional E-911 road name additions.

Set public hearing (6:00 p.m. May 4 at St. Paul Town Hall) on An Emergency Ordinance Prohibiting Dogs & Cats from Running at Large.

Set public hearing (6:00 p.m. May 11 Wise County courthouse) on a Change of Zoning on property in the Pound area for the purpose of commercial development

Set public hearing (6:00 p.m. on May 4 St. Paul Town Hall) on a Change of Zoning on property located in the Virginia City section of St. Paul for the purpose of commercial development

 

IN RE:  RESOLUTION PRESERVE AMERICA COMMUNITY

Resolution applying for the designation of Wise County as a Preserve America Community.

RESOLUTION #          2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION - ACTION TO AFFIRMATIVELY FURTHER FAIR HOUSING

Resolution endorsing the concept of fair housing.

RESOLUTION #             2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION- VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT

Resolution authorizing the County Administrator to sign and submit appropriate documents for the submittal of the Virginia Community Development Block Grant proposal.

RESOLUTION #                  2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION - INCREASE IN MINIMUM WAGE

Resolution supporting legislation to increase minimum wage.

RESOLUTION #              2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION  - USE OF VCEDA FUNDS

Resolution authorizing the use of Wise County VCEDA funds in assisting the locating of a new business in the Bush Building, which is conditioned upon the development of a Revenue Sharing Agreement by and between Russell County and Wise County.

RESOLUTION #                     2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION -WATER AND SEWER REVENUE BOND-NORTH FORK

Resolution regarding the issuance of a water and sewer revenue refunding bond by the Wise County PSA and providing for Wise County's Moral Obligation to make certain appropriations

RESOLUTION #                     2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  SUPPORT AGREEMENT - NORTH FORK WATER

Support Agreement between the Wise County Board of Supervisors, the Wise County PSA and Virginia Resources Authority (VRA) for the North Fork water line extension project.

 

PROCLAMATION - CHILD ABUSE PREVENTION MONTH

Proclamation proclaiming the month of April as Child Abuse Prevention Month.

 

IN RE:  APPROPRIATIONS

Fourth quarter appropriations

 

IN RE:  BUDGET AMENDMENTS

No. 75:  Source of revenue - Prior year's fund balance - $3,000.00
               Expenditure (3102) Sheriff-Law Enforcement
                      (505503) Travel-Subsistence and lodging - $3,000.00

No. 76:  Source of Revenue - (DMV) STOP Grant - $5,545.00
                      (1213) Treasurer
                                   (50700) Machinery & Equipment - $3,070.00
                                   (50540) Office supplies - $2,475.00

No. 77:  Source of Revenue-Fed. Dept. of Criminal Justice Serv. Grant funds-$49,815.00
               Federal NASA Grant funds - $60,000.00
               Expenditures (2116) Wise DEVELOP Project
                      (501003) Salaries & Wages Part-time - $96,405.00
                      (503002) Professional Services other-$10,410.00-
                      (505506) Travel - $3,000.00

No. 78:  Source of Revenue - Prior year's fund balance - $850.00
               Expenditures (1302) Registrar
                      (507002) Furniture & Fixtures - $250.00
                      (507001) Machinery and equipment - $600.00

No. 79:  Source of Revenue - Prior year's fund balance - $10,794.72
               Expenditures (3102) Sheriff-Law Enforcement
                      (503002) Professional Services other - $10,794.72

No. 80:  Source of Revenue - IT Improvement Fund - $1,100.00
               Expenditure (1220) Automated Data Processing
                      (507007) ADP Equipment & Software - $1,100.00

No. 81:  Source of Revenue - Virginia State Compensation Board - $2,821.17
               Expenditures (3102) Sheriff-Law Enforcement
                      (315203) Telecommunications- $2,821.17

No. 82:  Source of Revenue - Law Library Fund - $40,000.00
               Expenditures (2108) Law Library
                      (505411) Books & Subscriptions $40,000.00
               No local General Fund dollars involved

No. 83:  Source of Revenue - Insurance Recovery - $11,320.00
               Expenditures (9400) E-911 County Dispatch
                      (507001) Machinery & Equipment  $11,320.00
               No local General Fund dollars involved

No. 84:  Source of Revenue -LENOWISCO Planning District Commission - $6,036.85
               Expenditure (4316) Sewer services/projects
                      (505810) Grant Expenses $6,036.85
               No local General Fund dollars involved

 

IN RE:  ORDINANCE - MANDATORY SEWER HOOKUP

A public hearing was held on February 2, 2006 to receive citizens' comments regarding an ordinance being adopted by the Board of Supervisors concurring with the resolution adopted by the Wise County PSA for Mandatory Sewer Connection.

Chairman Luntsford noted that the PSA Board re-visited the language in the resolution and deleted #5 that was being opposed by the citizens.

A motion was made by John Peace, seconded by Steve Bates, to approve the ordinance concurring with the resolution adopted by the PSA for a mandatory sewer hookup.  The motion was unanimously approved.

ORDINANCE #                   2006

(Said ordinance is on file in the County Administrator's Office)

 

IN RE:  CONDITIONAL ZONING - EMILY EDMONDSON

A public hearing was held on March 2, 2006 to receive citizens' comments regarding a request from Emily Edmondson for conditional zoning on property located at 9506 Coeburn Mtn. Road for the purpose of constructing housing.  There was opposition to the conditional zoning from some of the nearby property owners.

Bob Adkins made a motion that the conditional zoning request be denied.

Chairman Luntsford stated that this was the same motion that was made before and it died.  He asked Supervisor Adkins to withdraw his motion to allow for another motion to be made.

Supervisor Adkins withdrew his motion.

John Peace made a motion to grant the request from Emily Edmondson for conditional zoning.  Steve Bates seconded the motion.

Aye-  Steve Bates           Nay-   Virginia Meador

          John Peace                      Bob Adkins

          Leland Branham              Robby Robbins

          Fred Luntsford                Ronnie Shortt

The motion failed.

 

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on April 6 to receive citizens' comments regarding two (2) additional E-911 road names.  There was no opposition to the proposed names.

A motion was made by John Peace, seconded by Ronnie Shortt, to approve the E-911 road names as presented.  The motion was unanimously approved.

(Said names are on file in the County Administrator's Office)

 

IN RE:  CONDITIONAL ZONING -CULBY SUPPLY

A public hearing was held on April 6 to receive citizens comments regarding a request from Culby Supply for Conditional Zoning for three (3) lots located at 6230 Hurricane Road for the purpose of building multi-family housing.  There was no opposition to the propose Conditional Zoning.

A motion was made by Leland Branham, seconded by Steve Bates, to approve the Conditional Zoning request as made by Culby Supply for the purpose of building multi-family housing.  The motion was unanimously approved.

 

IN RE:  CONDITIONAL CHANGE OF USE - CHRIS WILLIAMS

A public hearing was held on April 6 to receive citizens' input regarding a request from Chris Williams for Conditional Change of Use for a 1.50 acre parcel of land located on 1605 Artesian Well Hollow Road, Big Stone Gap for the purpose of expanding property for an M-1 use.  There was no opposition to the Conditional Change of use.

A motion was made by John Peace, seconded by Bob Adkins, to approve the Conditional Change of Use as requested by Chris Williams for the purpose of expanding property for an M-1 use.  The motion was unanimously approved.

 

IN RE:  ORDINANCE AMENDMENT - REAL ESTATE TAX EXEMPTION FOR ELDERLY AND DISABLED 

A public hearing was held on April 6 to receive citizens input regarding a proposed amendment to the Real Estate Tax Exemption for Elderly and Disabled Ordinance.  There was no opposition to the proposed amendment.

A motion was made by Ronnie Shortt, seconded by John Peace, to approve the amendment to the ordinance regarding Real Estate Tax Exemption for elderly and disabled which would allow for qualifying individuals filing after the May 15 deadline to receive pro-rated tax consideration equal to one-half of the total amount of the exemption.  The motion was unanimously approved.

ORDINANCE AMENDMENT

(Said amendment is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION - TRANSFER OF CABLE FRANCHISE / CEBRIDGE

This resolution was tabled until next month for further information.

 

IN RE:  MEOC ADDITIONAL FUNDING

A letter was received from MEOC's Executive Director Marilyn Maxwell requesting a special appropriation of $5,000.00 for the MEOC Emergency Fuel Fund for the Elderly as part of the annual Walkathon held in May with all proceeds going directly to that fund.

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve an additional appropriation of $5,000.00 to the MEOC Emergency Fuel Fund.  The motion was unanimously approved.

 

IN RE:  RESOLUTION - FUNDING FOR SOFTWARE ENGINEERING SCHOOL

Chairman Luntsford read the resolution regarding the funding initiative for the Software Engineering Program at The University of Virginia's College at Wise.

A motion was made by Fred Luntsford, seconded by Leland Branham, to adopt the resolution whereby Wise County creates a Software Engineering Education Initiative of a $125,000 Enterprise Fund to be reserved for scholarships, and $125,000 for capital improvements for the start-up of the School of Software Engineering in the fall of 2006.  The motion was unanimously approved.

RESOLUTION #           2006

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  PRO-ART - REQUEST FOR ADDITIONAL FUNDING

A letter was received from Pro-Art Executive Director Daisy Portuondo requesting $5,000.00 to help with the payment on the purchase of a grand piano for the Performing Arts Center.

After discussing, it was the consensus of the Board to place this request in the upcoming budget for consideration.

 

IN RE:  RESOLUTION - FUNDING FOR SCHOOL PROJECTS

Supervisor Peace read the resolution regarding funding for the school construction projects of Coeburn Middle School and the Powell Valley Primary Schools.

A motion was made by John Peace, seconded by Virginia Meador, to approve the resolution whereby the Board of Supervisors authorize the appropriation and transfer of $4,015,000 for Powell Valley Primary School and $3,457,500 for Coeburn Middle School for a total of $7,472,500.00 as requested by the School Superintendent and in such a way to avoid bond debt.  The motion was unanimously approved.

RESOLUTION #                          2006

(Said resolution is on file in the County Administrator's Office)

Supervisor Bates urged the Board of Supervisors, the School Board and the citizens to move forward and expedite the renovations of the high schools.  He asked that everyone come together and get this done for our children and make the high schools a top priority.

He asked that the School Board come to the Board of Supervisors before May of 2007 with a plan for full renovations of the high schools with options to be considered.

Supervisor Bates made a motion that a letter be sent to the School Board with regard to a plan, with options, for the renovating of the high schools to be submitted to the Board no later than May 1, 2007.  John Peace seconded the motion.  The motion was unanimously approved.

Several comments were made from Board members in that a reasonable plan be submitted with no "fluff", only needs, and that the PPTEA be used in an effort to control costs.  Also, Board members asked that the School Board not delay in getting these projects underway but to proceed with haste.

 

IN RE:  WORKSHOP MEETING PLACE CHANGE

A motion was made by Leland Branham, seconded by John Peace, to move the May Workshop meeting to the Town Hall in St. Paul.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT -BUILDING CODE & APPEALS BOARD

A motion was made by Leland Branham, seconded by Robby Robbins, to re-appoint Dick Houchins to the Building Code & Appeals Board.  The motion was unanimously approved.

 

IN RE:  VALLEY FIRE REQUEST

Chairman Luntsford noted that the Board approved a resolution at its last meeting allowing Valley Fire to do transports.

A motion was made by John Peace, seconded by Virginia Meador, to authorize the County Administrator to send a letter to Mr. Hendricks giving the Board's approval for Valley Fire Department to secure an amendment to their license to allow them to do transports.  The motion was unanimously approved.

 

COUNTY ADMINISTRATOR'S REPORT

Administrator Skinner asked the Board to appoint a member of the Board to work with him and Mr. Snodgrass on the final details of the response to the project proposal with regard to the prospect for the Virginia City Project.

Chairman Luntsford appointed Supervisor Peace and Supervisor Adkins to assist in this endeavor.

He spoke briefly on the mile markers that are being installed on US 23.

 

BOARD COMMENTS

Board members had brief comments regarding the school upgrades and the need for everyone to work together to accomplish this enormous task for the future of our children and grandchildren.

Supervisor Branham asked that the Board consider preparing a resolution regarding the County's road needs, especially the Connector Road , to be taken to the Annual Transportation Meeting for consideration.

Supervisor Peace asked that a request be made to VCEDA to participate in the cost of a study involving another approach to the connector road.

 

IN RE:  VIDEO PRESENTATION - BACK YARD TREASURE

A video was shown on Lonesome Pine Model Railroaders in Appalachia, Virginia.

 

ADJOURN

A motion was made by Bob Adkins, seconded by Robby Robbins, to adjourn the meeting.  The motion was unanimously approved.

 

ATTEST:                                 WISE COUNTY BOARD OF SUPERVISORS

 

____________________                __________________________

Glen A. Skinner, Clerk                        Fred A. Luntsford, Chairman

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