1. Presentation of the service pins be delayed until the March meeting.
2. By request of the IDA, remove naming a road at the Tech Park "Low Road" at this time.
3. LENOWISCO has asked that the agreement for Derby Project services be deleted.
4. Add setting a public hearing for March 14 meeting on applying for access CDBG funding for the PSA's South Fork project.

There being no further additions or deletions, a motion was made by Jeff Salyers, seconded by Doug Mullins, to approve the agenda as presented with the deletions and additions.  The motion was unanimously approved.

IN RE:  AUDIT REPORT

Ron Vicars, representing the audit firm of Larry Sturgill, reported that he had met with Mr. Sealover, Mr. Scott and Ms. Holbrook to review the audit ending June 30, 2001.  The County has a clean audit with indication of progression within the County. 

Mr. Vicars elaborated on the benefit of the General Ledger that is being implemented which will enhance the accuracy of the accounting department as well as being more informative to the public.

A motion was made by Bob Adkins, seconded by Virginia Meador, to approve the County Audit ending June 30, 2001 as presented.  The motion was unanimously approved.

IN RE:  RESOLUTION APPROVING USE OF LAND IN LAWSON HOLLOW AREA OF BULL RUN BY COASTAL COAL COMPANY

Chairman Stallard asked for any comments from the floor regarding the request from Coastal Coal to use the road which extends from the R-O-W of U.S. Rte 58-A into Lawson Hollow of Bull Run Between St. Paul and Coeburn.

C. W. Sluss, a landowner on Lawson Hollow Road, voiced his opposition, as well as that of his next door neighbor, to Coastal Coal using the Lawson Hollow Road as egress and ingress for the movement of their equipment and men.

Burley Ball, a landowner on Lawson Hollow Road, noted that this road comes within thirty feet of his home and the dust from running equipment over this road would cover his house.  He spoke of another road that could be used by Coastal that is paved and would be more convenient to use.  Mr. Ball asked the Board to deny this request.

Neal Knox representing Coastal Coal informed the Board that there would be two shifts working this operation with the use of ten to fifteen trucks.  There would be some maintenance performed on the road with a culvert being installed if needed.  However, as mentioned earlier, there is another entrance to Coastal's property which would be the longer route, but could be utilized if this request is denied.

Attorney Mullins stated that with the County being the R-O-W holder, an agreement could be drawn up with stipulations and/or conditions on the use of the road.

After further discussion, Jeff Salyers made a motion to deny Coastal Coal's request since the residents are against it.  Robby Robbins seconded the motion.

Edgar Mullins made a substitute motion to table the request for further information from Coastal Coal regarding their responsibility in maintaning the road.  Bob Adkins seconded the motion.

After further discussion, Edgar Mullins withdrew his substitute motion and Bob Adkins withdrew his second.

Chairman Stallard asked for a vote on the main motion to deny Coastal Coal's request.

The motion was unanimously approved.

IN RE:  PUBLIC EXPRESSION

Sandra Riggs, representing the Appalachia Cultural Arts Council, gave a brief review on the renovating of the former M.D. Collier Furniture Store for use as a Cultural Arts Center and the many benefits that will be forthcoming from this project. 

Ms. Riggs explained the grant program which challenges local governmental units to support arts organizations.  Under this program the Virginia Commission for the Arts will match dollar-for-dollar every dollar up to $5,000 donated to an arts organization by the local/County government. She asked that the supervisors provide financial support to the Appalachia Cultural Arts Council by participating in the Local Government Challenge Grant through a donation of $1,000.

Barbara Polly, representing the Lonesome Pine Arts and Crafts, briefed the Board on the success of the Outdoor Drama and the benefits that are reaped by the citizens from the activities of the Lonesome Pine Arts and Crafts.  She asked for the continued support of the Board in the amount of $1,000.

Donald Burke addressed the Board regarding a zoning issue.  After briefly listening to Mr. Burke's complaint, Chairman Stallard advised him that this is a court matter and does not require any action from the Board.  He directed Mr. Burke to the County Attorney since she has been working with Zoning Administrator Robert Mullins in this matter. 

Attorney Mullins stated that she would have a letter prepared for Mr. Burke tomorrow afternoon in her office explaining the judge's decision.  She advised that she is working with Zoning Administrator Robert Mullins to resolve this issue.

There being no further comments, the public expression period was closed.

IN RE: ROADS AND HIGHWAYS

IN RE:  TRAFFIC LIGHT AT POWELL VALLEY PRIMARY AND MIDDLE SCHOOL

Highway Resident Engineer T. G. Branson advised that he must have a request from the Board before he could have a traffic study at the Powell Valley Primary and Middle School.

A motion was made by Virginia Meador, seconded by Betty Cornett, to authorize the County Administrator to write a letter requesting Mr. Branson to do a traffic study at the Powell Valley Primary and Middle School.  The motion was unanimously approved.

VDOT  REMARkS

Board members presented requests to Mr. Branson regarding road problems in their district.

Mr. Branson stated that he would report back to the Board next month on his findings.

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Doug Mullins, to approve the Consent Agenda as follows:

1. Authorize County Administrator to execute professional engineering services agreement (ATS)
2. Authorize County Administrator to execute construction management services agreement (Lane Engineering)
3. Budget Amendments

   1. No. 16: $500 Bar Assn Grant; add to Clerk of Circuit Court's FICA line item for part-time employees
   2. No. 17: $3,279 Local Law Enforcement Block Grant; add to Sheriff's police supplies line item
   3. No. 18: appropriate $33,500 from E-911 fund balance to E-911 machinery and equipment line item

4. Transfer $17,175 from reserve for emergencies/contingency line item to EMS/CD ($7975) and DPW ($9200)
5. Set public hearing for additional E-911 road names (6:00 PM March 7)
6. Set public hearing for comments on CATV service (6:00 PM March 7)
7. Authorize County Administrator to execute agreement with Norfolk Southern for installation, etc., of sewer pipe under tracks in the Imboden area
8. Set public hearing on applying for access CDBG funding for the PSA's South Fork Project (6:00 PM March 14)

The motion was unanimously approved.

IN RE:  DAY TOWN ROAD R-O-W ISSUE

Chairman Stallard asked Mr. Branson to explain the procedure for taking a road into the secondary system.

Mr. Branson explained that on rural additions there must be a clear, unobstructed R-O-W.  The next step would be sufficient financing. He noted that each district gets $20,000 per year.  The Board, in the past, has been taking one district at a time.  The road would be placed on the priority list to wait its turn for construction. No roads are taken into the system without sufficient funding.

Mr. Calhoun, a resident on the Day Town Road, asked that the R-O-W problem be addressed.

Attorney Mullins reported that she had viewed the Day Town Road and tried to speak to Ms. Freeman (the lady living in the house that is in the R-O-W on this road) but she was not at home.  However, after looking further down the road there seems to be another house located on the proposed R-O-W.  She presented pictures of the road and those houses that are possibly obstructing the proposed R-O-W.

Chairman Stallard asked Mr. Branson if he would look at the road to ascertain whether or not there are other obstructions that would hinder the R-O-W and report back to the Board.

Mr. Calhoun asked if some gravel could be placed on the road to fill in the potholes.  He asked that the Board look for an alternative R-O-W that would not require moving the homes.

Carl Sims, Jr., a resident on that same road, reiterated the need for gravel until such time that the road is taken into the secondary system.

IN RE:  ORDINANCE AMENDMENT/LANDFILL USE FEE/PARTIAL EXEMPTION

A motion was made by Betty Cornett, seconded by Jeff Salyers, to approve the amendment to County Ordinance #3-1993 regarding a partial exemption for renters on the landfill use fee for the elderly and disabled that qualify for said exemption.  The motion was unanimously approved.

IN RE:  PRO-ART CHALLENGE GRANT

It was discussed that in time passed the Board would commit $5,000 for matching funds for the Challenge Grant and after the budget was approved and adopted other funds were given as per Pro-Arts request.

A motion was made by Betty Cornett, seconded by Virginia Meador, to commit $5,000.00 to Pro-Art for the Local Government Challenge Grant to include LP Arts & Crafts and Appalachia Cultural Arts Council for which the Virginia Commission for the Arts will match dollar-for-dollar.  The motion was unanimously approved.

IN RE:  DELMER WILSON, JR. MEMORIAL GIFT

A motion was made by Jeff Salyers, seconded by Bob Adkins, to donate $1,000 to the Tacoma Community Center as a memorial gift in honor of the late Delmer Wilson, Jr. 

Aye-  Doug Mullins      Nay-None       Abstain- Robby Robbins
                                                      (Because this may be
          Edgar Mullins                           a conflict since he is  
                                                       the Treasurer of the   
          Virginia Meador                        Center)

           Betty Cornett

           Doug Stallard

           Bob Adkins

           Jeff Salyers

IN RE:  RESOLUTION AUTHORIZING CONTRACT EXTENSION (5 YEARS) WITH APCo/AEP FOR ELECTRIC SERVICE

A motion was made by Bob Adkins, seconded by Jeff Salyers, to approve the resolution authorizing the contract extension with APCo/AEP for electric service.  The motion was unanimously approved.

RESOLUTION #              2002

(Said resolution is on file in the County Administrator's Office)

IN RE:  RESOLUTION RECOGNIZING WALLENS RIDGE EMPLOYEES

A motion was made by Robby Robbins, seconded by Bob Adkins, to approve the resolution recognizing the Wallens Ridge Prison employees.

Edgar Mullins made a substitute motion to amend the resolution to include the employees of the Red Onion Prison too.  Jeff Salyers seconded the motion.  The motion was unanimously approved.

RESOLUTION #              2002

(Said resolution is on file in the County Administrator's Office)

IN RE:  RESOLUTION ENDORSING HJR 81 PROPOSING AN AMENDMENT TO THE CONSTITUTION REGARDING PRAYER IN THE SCHOOLS

Chairman Stallard advised that a letter had been received from Washington County, Pennsylvania stating that the Washington County Board of Commissioners had adopted a resolution in support of House Joint Resolution 81which proposes an amendment to the Constitution of the United States restoring our freedom to pray and asked if our Board would do the same.

After discussion, a motion was made by Betty Cornett, seconded by Jeff Salyers, to adopt the resolution endorsing HJR 81 regarding putting prayer back in the schools.  The motion was unanimously approved.

 RESOLUTION #       2002

(Said resolution is on file in the County Administrator's Office)

IN RE:  RESOLUTION AMENDING THE PERSONNEL POLICIES ADDING A NEW SECTION CONCERNING INCLEMENT WEATHER/DESIGNATED EMERGENCY

A motion was made by Jeff Salyers, seconded by Betty Cornett, to approve the resolution amending the Employee Handbook/Personnel Policies regarding inclement weather.  The motion was unanimously approved.

RESOLUTION #          2002

(Said resolution is on file in the County Administrator's Office)

IN RE:  APPOINTMENT - MECC BOARD

A motion was made by Doug Stallard, seconded by Betty Cornett, to appoint Shirley Robbins to fill the unexpired term of Delmer Wilson, Jr. on the MECC Board.  The motion was unanimously approved.

IN RE:  FISCAL STATUS REPORT THROUGH JANUARY

Administrator Sealover presented the Board with a fiscal status report through the month of January.

IN RE:  COUNTY ATTORNEY'S REPORT

None.

IN RE:  BOARD COMMENTS

ADJOURN

There being no further business, a motion was made by Doug Mullins, seconded by Jeff Salyers, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                 WISE  COUNTY BOARD OF SUPERVISORS

____________________   ________________________ 

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