Honorable Douglas Stallard-Chairman

Honorable Jeffrey Salyers - Vice-Chair

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Virginia Meador

Honorable Betty Cornett

Honorable Robert Adkins

Honorable Robert Robbins - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen Mullins - County Attorney

Annette Underwood - Executive Secretary

PRAYER

Rev. Jimmy Stidham, member of the Guest River Pentecostal Church, led the Board in prayer.

PLEDGE ALLEGIANCE TO THE FLAG

MINUTES

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  APPROVAL OF AGENDA

Chairman Stallard noted that the re-appointments of Supervisors Adkins, Doug Mullins and Meador to various boards, committees and commissions have been added to the agenda for consideration.  Also, Circuit Court Clerk Jack Kennedy has asked that his request regarding budget amendment #14 (grant funds from the PSA) be dropped from the agenda at this time.

A motion was made by Jeff Salyers, seconded by Virginia Meador, to approve the agenda as presented to include the addition and deletion as stated by the chairman.  The motion was unanimously approved.

IN RE:  PUBLIC EXPRESSION

Elmer Phillips presented the Board with a handout regarding the possibility of getting the Day Town Road paved.  He stated that citizens living on that road have tried for several years to have this road taken into the highway system but have met with no success in doing so.  Mr. Phillips asked the Board to intervene with some assistance.

Carl Stidham and Kenneth Calhoun, residents living on that road, voiced their appeal for assistance.

Board members Edgar Mullins and Doug Mullins explained that the County has provided gravel for the road several times.  However, there is an elderly lady living on the R-O-W that is keeping VDOT from taking the road into the secondary system.  The citizens will not approach the lady and ask her to move, but they want the County to do that for them.

After further discussion, Chairman Stallard advised that the matter would be reviewed with VDOT for a possible solution.

IN RE:  PLAQUE TO RETIREES

Vice-Chair Jeff Salyers presented Andy Taylor with a plaque of appreciation for his 12 years of service to the Wise County Sheriff's Department.  A plaque was received by Sheriff Oakes for Kenneth Williams who was unable to attend the meeting due to sickness, for his 17 years of service to the Sheriff's Department.

IN RE:  ROADS AND HIGHWAYS

Highway Resident Engineer T. G. Branson, presented to each Board member a response to each of their questions asked at the last meeting.

IN RE:  RESOLUTION -ROUTE 1005 EAST 29^TH STREET - BIG STONE GAP

A motion was made by Bob Adkins, seconded by Betty Cornett, to approve the resolution requesting the Commonwealth Transportation Board to declare a five-foot section of the west portion of Route l005, East 29^th Street, from the intersection of Route l002, 1^st Avenue East and extending north l20 feet to an alley, as surplus right of way.  The motion was unanimously approved.

RESOLUTION #         2002

(Said resolution is on file in the County Administrator's Office)

REMARKS

Mr. Branson gave a few brief remarks regarding the recent snowfall.

Board members voiced to Mr. Branson several needs in their districts.

IN RE:  WISE COUNTY TOURISM COMMITTEE REQUEST

A motion was made by Jeff Salyers, seconded by Doug Mullins, to contribute $2,000 to the Wise County Tourism Committee to further its outreach for Wise County.  The motion was unanimously approved.

IN RE:  REZONING-ARTESIAN WELL HOLLOW/STEVE AND SHANNON VAUGHAN

A public hearing was held on January 3, to receive citizens' comments regarding a request from Steve and Shannon Vaughan to rezone property located on Artesian Well Hollow Road in the Big Stone Gap section of Wise County from a R-2 to a B-2 for the purpose of building an office for their excavating business.

There was no public opposition to this request at the hearing.

A motion was made by Jeff Salyers, seconded by Betty Cornett, to approve the rezoning request from Steve and Shannon Vaughan as stated above.  The motion was unanimously approved.

It was noted that the Wise County Planning Commission forwarded this request to the Board of Supervisors with approval.

IN RE:  REZONING-LAWSON LANE -JEFF LAWSON

A public hearing was held on January 3, to receive citizens' comments regarding a request from Jeff Lawson to rezone 5 acres from a 20-acre tract of property located 5711 Lawson Lane in St. Paul from an A-RR to M-1 District for the purpose of establishing a coal related business.

There was no public opposition to this request at the hearing.

It was noted that the Planning Commission Meeting recommended denial for this rezoning request.

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the rezoning request from Jeff Lawson as stated above.  The motion was unanimously approved.

IN RE:  SUGAR HILL/CLINCH RIVER TRAIL

A motion was made by Edgar Mullins, seconded by Jeff Salyers, to approve the additional trail easement as submitted by  Frank Kilgore to extend the Sugar Hill/Clinch River Trail to the St. Paul Falls.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENT #15:  CSA  ADDITIONAL FUNDING

A letter was received from Suzanne Lawson, Chairperson, Wise County Policy and Management Board, requesting a supplemental allocation in the amount of $106,644 for payment of foster care and for five youths in special placements.

After discussion, a motion was made by Jeff Salyers, seconded by Robby Robbins, to appropriate $106,644 to the CSA for additional unforeseen expenses in their 2001-2002 fiscal year.  The motion was unanimously approved

IN RE:  RESOLUTION ESTABLISHING A FUND BALANCE POLICY

A motion was made by Virginia Meador, seconded by Jeff Salyers, to adopt the resolution establishing a fund balancing policy.  The motion was unanimously approved.

RESOLUTION #             2002

(Said resolution is on file in the County Administrator's Office)

IN RE:  DERBY RENOVATION PROJECT/CONTRACT REDEVELOPMENT & HOUSING AUTHORITY

This is a request for the County of Wise to enter into a contract with the Redevelopment and Housing Authority as part of the Derby Community Renovation Project to renovate  37 homes and to remove 10 dilapidated structures.

A motion was made by Doug Mullins, seconded by Robby Robbins, to approve the Contract by and between the County of Wise and the Wise County Redevelopment and Housing Authority regarding the Derby renovation project.  The motion was unanimously approved.

IN RE:  RESOLUTION MODIFYING SECTIONS OF THE COUNTY'S PERSONNEL POLICIES

A motion was made by Virginia Meador, seconded by Betty Cornett, to adopt the resolution modifying several sections of the County's Personnel Policies pertaining to EEO; ADA; FML, and Drug Free Workplace.

RESOLUTION #           2002

(Said resolution is on file in the County Administrator's Office)

IN RE:  QUARTERLY APPROPRIATIONS

A motion was made by Jeff Salyers, seconded by Doug Mullins, to approve the third quarter appropriations as presented.  The motion was unanimously approved.

IN RE:  FISCAL STATUS REPORT

Administrator Sealover gave a brief fiscal status report through the month of December.

IN RE:  TRAVEL EXPENSES AND REIMBURSEMENT POLICY

The purpose of this policy is to establish a uniform method of providing authorization for and payment of expenses incurred by County employees for travel associated with official County business.

A motion was made by Bob Adkins, seconded by Doug Mullins, to approve the Travel Expense and Reimbursement Policy.  The motion was unanimously approved.

IN RE:  ORDINANCE # 3-1993 AMENDMENT/LANDFILL USE FEE PARTIAL EXEMPTION

A motion was made by Betty Cornett, seconded by Jeff Salyers, to hold a public hearing on Thursday, February 7, 2002 at 6:00 p.m. to receive citizens' comments regarding a proposed amendment to Ordinance # 3-1993 regarding the landfill use fee partial exemption.  The motion was unanimously approved.

IN RE:  APPOINTMENT-CIVIL DEFENSE DIRECTOR

A motion was made by Doug Mullins, seconded by Jeff Salyers, to reappoint Bob Adkins as Civil Defense Director to expire with his term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT-LENOWISCO BOARD OF DIRECTORS

A motion was made by Jeff Salyers, seconded by Bob Adkins, to reappoint Doug Mullins and Virginia Meador to the LENOWISCO Board of Directors for a term to expire with their term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT - PLANNING COMMISSION

A motion was made by Jeff Salyers, seconded by Virginia Meador, to reappoint Bob Adkins to the Planning Commission for a term to expire with his term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT - MERBI

A motion was made by Doug Mullins, seconded by Jeff Salyers, to reappoint Bob Adkins to the MERBI Board for a term to expire with his term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT - PLANNING DISTICT I COMMUNITY SERVICES BOARD

A motion was made by Betty Cornett, seconded by Bob Adkins, to reappoint Virginia Meador to Planning District I Community Services Board for a term to expire with her term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT-VIRGINIA COAL COUNCIL

A motion was made by Jeff Salyers, seconded by Doug Mullins, to reappoint Bob Adkins to the Virginia Coal Council for a term to expire with his term of office.  The motion was unanimously approved.

IN RE:  APPOINTMENT-NINTH DISTRICT DEVELOPMENT FINANCING BOARD OF DIRECTORS

A motion was made by Betty Cornett, seconded by Virginia Meador, to appoint Robby Robbins to the Ninth District Development Financing Board of Directors for a term to expire with his term of office.  The motion was unanimously approved.

IN RE:  COUNTY ADMINISTRATOR'S REPORT

Assistant County Administrator Shannon C. Scott gave a brief report on the proposed agenda for the trip to Richmond scheduled for February 19-20.

IN RE:  COUNTY ATTORNEY'S  REPORT

None.

IN RE:  BOARD COMMENTS

It was suggested that those board members going to Richmond in February voice the County's opposition to the deregulations of the electric utility companies.

Jeff Salyers asked that the two resolutions adopted by the Board regarding the pay differentials and the leave practices for employees of the Department of Corrections Facilities in Wise County be taken to the meeting in February also.

Betty Cornett and Virginia Meador asked that a resolution be presented to the Powell Valley Band in recognition of their invitation to participate in the Inaugural Parade for Governor-Elect Mark Warner.

RECESS

The Board took a recess at 7:05 p.m.

The meeting reconvened at 7:15 p.m.

IN RE:  CLOSED SESSION

A motion was made by Edgar Mullins, seconded by Bob Adkins, to go into closed session for legal counsel as permitted by section 2.2-3712 of the Code of Virginia.  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Edgar Mullins, seconded by Jeff Salyers, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION - CLOSED SESSION

A motion was made by Jeff Salyers, seconded by Doug Mullins, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote. 

RESOLUTION #      2002

(Said resolution is on file in the County Administrator's Office)

ADJOURN

There being no further business, a motion was made by Jeff Salyers, seconded by Edgar Mullins, to adjourn the meeting.  The motion was unanimously approved. 

ATTEST:                  WISE COUNTY BOARD OF SUPERVISORS

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