Board of Supervisors - October 11, 2001 Regular Meeting

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The Wise County Board of Supervisors met in regular session on Thursday, October 11, 2001, at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Douglas Stallard-Chairman

Honorable Betty Cornett - Vice-Chair

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Virginia Meador

Honorable Robert Adkins

Honorable Jeffrey Salyers

Honorable Donnie Dowell - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott-Assistant County Administrator

Karen Mullins-County Attorney

Annette Underwood - Executive Secretary

 

PRAYER

Robert R. Adkins led the Board in prayer.

 

PLEDGE ALLEGIANCE TO THE FLAG

MINUTES

A motion was made by Jeff Salyers, seconded by Donnie Dowell, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  APPROVAL OF AGENDA

A motion was made by Bob Adkins, seconded by Jeff Salyers, to approve the agenda as presented.  The motion was unanimously approved.

 

IN RE:  PUBLIC EXPRESSION

Bobbie Herron, representing a delegation from the Big Stone Gap Community, voiced his appreciation to the Board for supporting the unincorporated residents of the Big Stone Gap Community in opposing the proposed annexation by the Town of Big Stone Gap.

 

IN RE:  RESOLUTION/ FLANARY COVE ROAD RURAL ADDITION

A motion was made by Bob Adkins, seconded by Doug Mullins, to adopt the resolution adding Flanary Cove Road into the secondary system of state highways.  The motion was unanimously approved.

RESOLUTION #      2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  SPEED LIMIT REDUCTION/DARDEN DRIVE / WISE AREA

A motion was made by Donnie Dowell, seconded by Jeff Salyers, to request VDOT to do a speed study on Darden Drive from the Town of Wise Corporation limit past the college.  The motion was unanimously approved.

 

IN RE: SECONDARY ROAD SIX YEAR PLAN

A motion was made by Virginia Meador, seconded by Betty Cornett, to hold a joint public hearing with VDOT on Thursday, November 1, 2001, at 6:00 p.m. to receive citizens' input on the proposed revision of the Secondary Roads Six-Year Plan.  The motion was unanimously approved.

 

IN RE:  REVENUE SHARING FUNDING

A motion was made by Doug Mullins, seconded by Jeff Salyers, to approve the distribution of the 2001-2002 Revenue Sharing Funds ($1,000,000) to the improvements of the LP Airport road as presented by Highway Resident Engineer T. G. Branson.  The motion was unanimously approved.

IN RE:  RESOLUTION APPROVING AMENDMENT TO ANNUAL PLAN FOR ROADS AND BRIDGES

A motion was made by Jeff Salyers, seconded by Bob Adkins, to adopt the resolution approving an amendment to the Annual Plan for Roads and Bridges for the period of July 1, 2000 thru June 30, 2001 as presented by VDOT.  The motion was unanimously approved.

RESOLUTION #       2001

(Said resolution is on file in the County Administrator's Office)

 

VDOT REMARKS

Mr. Branson gave a brief review of ongoing construction throughout Wise County.

Several Board members presented requests from their constituents for Mr. Branson to review.

IN RE:  RECORDS MANAGEMENT PROGRAM ORDINANCE

A public hearing was held on October 4 to receive citizens' input regarding a proposed Records Management Program Ordinance.  There was no one to speak for or against the proposed ordinance.

A motion was made by Jeff Salyers, seconded by Virginia Meador, to adopt the Records Management Program Ordinance for Wise County.  The motion was unanimously approved.

ORDINANCE #                2001

(Said ordinance is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION CREATING SOUTHWEST VIRGINIA REGIONAL JUVENILE DETENTION FACILITIES TASK FORCE

A motion was made by Donnie Dowell, seconded by Bob Adkins, to adopt the resolution creating the Southwest Virginia Regional Juvenile Detention Facilities Task Force.  The motion was unanimously approved.

RESOLUTION #           2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  APPOINTMENT-REDEVELOPMENT & HOUSING AUTHORITY

A motion was made by Bob Adkins, seconded by Jeff Salyers, to appoint Fred Pack to the Wise County Redevelopment & Housing Authority.  The motion was unanimously approved.

 

IN RE:  RESOLUTION APPROVING THE SUPPORT AGREEMENT FOR INTERIM FINANCING FOR THE REGIONAL JAIL

There was some discussion on the funding for the proposed regional jail. Chairman Stallard noted that there is not much encouragement for receiving funding for this project.

After further discussion, a motion was made by Bob Adkins, seconded by Doug Mullins, to approve the resolution approving the support agreement for interim financing for the regional jail with the stipulation that control will be placed on spending until the funding has been approved. 

Aye-    Doug Mullins             Nay-Edgar Mullins

            Betty Cornett 

            Virginia Meador

            Douglas Stallard

            Jeff Salyers

            Donnie Dowell

            Bob Adkins

 

IN RE:  SOCIAL SERVICES BUDGET AMENDMENT

This is a budget amendment that will increase the County General Fund revenues and the allocation to the Department of Social Services in the amount of $8,000 through a CDC Quality Initiative Grant.

A motion was made by Jeff Salyers, seconded by Donnie Dowell, to approve the #4 budget amendment in the amount of $8,000 (CDC Quality Initiative Grant) for the Department of Social Services with no required local funding.  The motion was unanimously approved.

 

IN RE:  SOUTHWEST VIRGINIA COMMUNITY CORRECTIONS BUDGET AMENDMENT

In August, the Board approved Southwest Virginia Community Corrections' request that the County act as their fiscal agent. This would amend the County budget by adding their revenues and expenditures for the remainder of this fiscal year, (approximately $367,000).  The County would also manage their fund balance (approximately $54,000) for a 1% handling fee for being their fiscal agent.

A motion was made by Bob Adkins, seconded by Jeff Salyers, to approve budget amendment #5 that would add Southwest Virginia Community Corrections to the County budget as presented by the County Administrator.  The motion was unanimously approved.

 

IN RE:  APPROPRIATIONS SECOND QUARTER

A motion was made by Donnie Dowell, seconded by Jeff Salyers, to approve the second quarter appropriations as presented.  The motion was unanimously approved.

 

IN RE:  APPROPRIATION FROM INMATE PHONE COMMISSION FUND

A motion was made by Betty Cornett, seconded by Virginia Meador, to appropriate funds in the amount of $7,675.00 from the Inmate Phone Commission fund to purchase monitors and cameras to be used for the security of the jail.  The motion was unanimously approved.

 

IN RE:  DERBY CDBG PROJECT - RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN

A motion was made by Doug Mullins, seconded by Bob Adkins, to authorize the County Administrator to sign the Residential Anti-Displacement and Relocation Assistance Plan for the Derby CDBG Project.  The motion was unanimously approved.

 

IN RE:  RESOLUTION/ WAIVER OF BUILDING PERMIT FEES FOR DAMAGED/DESTROYED PROPERTIES DURING JULY/AUGUST FLOODING

A motion was made by Jeff Salyers, seconded by Virginia Meador, to adopt the resolution extending the time period for waiver of building permit fees for properties damaged/destroyed by flooding in July/August.  The motion was unanimously approved.

RESOLTUION #                 2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  BID TRANSFER TRAILER

A motion was made by Edgar Mullins, seconded by Betty Cornett, to award the bid for the 75 cubic yard closed top transfer trailer to Mid-State Equipment Co., Inc., of Buchanan, VA in the amount of $59,910.32.  The motion was unanimously approved.

 

IN RE:  E-911 ROAD NAMES ADDITIONS

A motion was made by Jeff Salyers, seconded by Bob Adkins, to hold a public hearing on November 1, 2001, at 6:00 p.m., to receive citizens' comments regarding the following:

  1. Proposed E-911 road names additions

  2. Transfer of Property in the Tech Park

  3. Dance Hall Permit (Old Moose Lodge on Rte. 58)

The motion was unanimously approved.

 

IN RE:  LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS

A motion was made by Jeff Salyers, seconded by Betty Cornett, to authorize the County Administrator to file an application to access FY 2001 Local Law Enforcement Block Grant Funds for the Sheriff's Department.  The motion was unanimously approved.

 

IN RE:  PERSONNEL POLICIES AMENDMENT (SUGGESTIONS)

A motion was made by Jeff Salyers, seconded by Betty Cornett, to approve the proposed amendment to the County's Personnel Policies - Section 7.1 (Suggestions) as presented by the County Administrator.  The motion was unanimously approved.

 

IN RE:  PERSONNEL POLICIES AMENDMENT (ON THE JOB HARASSMENT)

A motion was made by Bob Adkins, seconded by Virginia Meador, to approve the proposed amendment to the County's Personnel Policies - Section 7.6 (On The Job Harassment) as presented by the County Administrator.  The motion was unanimously approved.

 

IN RE:  RESOLUTION EXPRESSING BOARD'S OBJECTIVES REGARDING OPERATION AND FINANCING LANDFILL AND RELATED COSTS

A motion was made by Jeff Salyers, seconded by Bob Adkins, to adopt the resolution expressing the Board's objectives regarding operation and financing of convenience centers, landfill and related costs.  The motion was unanimously approved.

RESOLUTION #       2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  PROPOSED AMENDMENT TO WISE COUNTY'S REAL ESTATE TAX EXEMPTION FOR ELDERLY AND DISABLED PERSONS ORDINANCE

A motion was made by Donnie Dowell, seconded by Bob Adkins, to hold a public hearing on November 1, 2001, at 6:00 p.m. to receive citizens' comments regarding a proposed amendment to Wise County's Real Estate Tax Exemption for Elderly and Disabled Persons Ordinance.

Betty Cornett made a substitute motion to get a legislation change whereby all of the elderly and disabled would get this proposed exemption.

After further discussion, Ms. Cornett withdrew her substitution.

Chairman Stallard asked for a vote on the main motion to hold a public hearing on November 1 at 6:00 p.m. regarding a proposed amendment to Wise County's Real Estate Tax Exemption for Elderly and Disabled Persons Ordinance.

The motion was unanimously approved.

 

IN RE:  FISCAL STATUS REPORT THROUGH SEPTEMBER

Administrator Sealover gave Board members a status report on the County's revenues through the month of September.

 

IN RE:  COUNTY ADMINISTRATOR'S REPORT

No report this month.

IN RE:  COUNTY ATTORNEY'S REPORT

Attorney Mullins presented the Board with a copy of information that she received at the Attorney's Association meeting held in Roanoke last month.  She reported that she had filed the necessary deed notations for the Penn Virginia Property on which the Appalachia Landfill was closed.  This deed notation is required by DEQ.

 

BOARD COMMENTS

There were some comments regarding elk hunting in Wise County and courthouse security.

 

RECESS

The Board took a brief recess at 7:05 p.m.

The meeting reconvened at 7:15 p.m.

 

IN RE:  CLOSED SESSION

A motion was made by Jeff Salyers, seconded by Betty Cornett, to go into closed session for consultation with legal counsel for potential litigation as permitted by Section 2.1-344A.7 of the Code of Virginia.  The motion was unanimously approved.

After a brief closed session, a motion was made by Bob Adkins, seconded by Jeff Salyers, to reconvene the regular meeting.  The motion was unanimously approved.

 

IN RE:  RESOLUTION CLOSED SESSION

A motion was made by Donnie Dowell, seconded by Virginia Meador, to adopt the resolution approving matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                 2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  LEGAL COUNCIL FOR ANNEXATION

A motion was made by Jeff Salyers, seconded by Bob Adkins, to authorize the County Administrator to pursue legal counsel for the proposed annexation.  The motion was unanimously approved.

 

ADJOURN

There being no further business, a motion was made by Jeff Salyers, seconded by Bob Adkins, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                  WISE COUNTY BOARD OF SUPERVISORS

____________________   ________________________

Clerk                              Chairman

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