Board of Supervisors - August 9, 2001 Regular Meeting

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The Wise County Board of Supervisors met in regular session on Thursday, August 9, 2001, at 6:00 p.m., in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Douglas Stallard-Chairman

Honorable Betty Cornett - Vice-Chair

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Robert Adkins

Honorable Jeffrey Salyers

Honorable Donnie Dowell - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen Mullins - County Attorney

Annette Underwood - Executive Secretary

 

ABSENT

Honorable Virginia Meador

 

PRAYER

Tim Cox, Field Minister for Promise Keepers, led the Board in prayer.

 

MINUTES

A motion was made by Donnie Dowell, seconded by Jeff Salyers, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  APPROVAL OF AGENDA

Chairman Stallard asked that a resolution ratifying the declaration of state of local emergency be added to the agenda.

There being no further additions or deletions, a motion was made by Bob Adkins, seconded by Donnie Dowell, to approved the agenda with the addition as stated.  The motion was unanimously approved.

 

IN RE:  GIS DEVELOPMENT/ STUDENT INTERN PRESENTATION

Several student interns, employed by Circuit Clerk Jack Kennedy through a summer program, presented a slide presentation regarding the recent developments in the GIS Program for Wise County. As noted in the presentation, this program will be of tremendous help in locating water lines, gas lines, septic systems, and up-to-date data for prospective industry recruitment and general purpose needs.

Chairman Stallard praised the interns for their work in getting the GIS Program implemented and better preparing Wise County to go forward.  He noted that Certificates of Appreciation would be presented to them prior to their departure from the Circuit Court Clerk's Office.

 

IN RE:  PUBLIC EXPRESSION

There being no public comments, the public expression period was closed.

 

IN RE:  RESOLUTIONS/CHILDREN AT PLAY SIGNS

A motion was made by Bob Adkins, seconded by Betty Cornett, to approve resolutions for "Children At Play" signs for (Balsam Street, Exeter) (Boggs Avenue, Appalachia), and (Alto Street, State Route 609, East Stone Gap).  The motion was unanimously approved.

 

RESOLUTION #_______ 2001

 

RESOLUTION # _______2001

 

RESOLUTION # _______2001

 

(Said resolutions on file in the County Administrator's Office)

 

IN RE:  ROADS AND HIGHWAYS

 

IN RE:  DRAINAGE PROBLEM 26TH STREET BSG

Highway Resident Engineer T. G. Branson reported that the drainage problem on 26th Street has temporarily been put on hold due to the recent flooding that has required VDOT's full attention.

Jeff Salyers informed Mr. Branson that a State Rte. Sign was needed on 58 in the Bull Run area with an arrow pointing to Carfax & Crab Orchard.  He stated that the 911 road sign for Carfax was missing.

Edgar Mullins stated that there was a drainage problem on Hunter Road in Esserville.

Mr. Branson noted that the ditch has been cleaned out to alleviate this problem but there are other issues contributing to the problem.  A drainage easement is needed to further address the problem.

Bob Adkins expressed his appreciation to Mr. Branson for the work VDOT has been doing during the recent flooding.

 

IN RE:  SPECIAL USE PERMIT/CLINT & TAMMY FLANARY/FISHING POND

A public hearing was held on August 2, 2001, to receive citizens comments regarding a special use permit for Clint & Tammy Flanary for the purpose of having a stocked fishing pond specifically designed for recreation for handicapped adults and children, with stipulations.

Chairman Stallard advised that this request was recommended by the Planning Commission for approval with stipulation as noted.

There was no opposition to the proposed special use permit at the public hearing.

A motion was made by Jeff Salyers, seconded by Donnie Dowell, to approve the special use permit as requested by Clint & Tammy Flanary with the stipulation that a tax-exempt status be obtained prior to any work being performed on the proposed fishing pond.  The motion was unanimously approved.

 

IN RE:  SPECIAL USE PERMIT/WISE CONCRETE CORPORATION

A public hearing was held on August 2, 2001, to receive citizens' input regarding a request from Wise Concrete Corporation for a concrete plant to be located at 2314 Preston Road, Big Stone Gap, Va. 

There was no opposition to the request at the public hearing.

Chairman Stallard noted that this request was recommended for approval by the Planning Commission.

A motion was made by Jeff Salyers, seconded by Betty Cornett, to approve the request from Wise Concrete Corporation for a special use permit for the purpose of conducting a concrete business.  The motion was unanimously approved.

 

IN RE: E-911 ROAD NAME ADDITIONS

A public hearing was held on August 2, 2001, to receive citizens' comments regarding proposed E-911 road name additions.

There was no opposition to the proposed names at the public hearing.

A motion was made by Doug Mullins, seconded by Bob Adkins, to approve the E-911 road name additions as presented.  The motion was unanimously approved.

 

IN RE:  ORDINANCE ALLOWING CERTAIN MOTOR VEHICLE CITATIONS TO BE WRITTEN UNDER COUNTY LAW

A public hearing was held on August 2, 2001, to receive citizens' comments regarding a proposed  ordinance that would allow certain motor vehicle citations to be written under County law.

There was no opposition to the proposed ordinance.

A motion was made by Jeffrey Salyers, seconded by Bob Adkins, to approve the Ordinance Allowing Certain Motor Vehicles Citations to be Written Under County Law . 

Aye-    Doug Mullins             Nay-Edgar Mullins

            Robert Adkins

            Doug Stallard

            Jeffrey Salyers

            Donnie Dowell

            Betty Cornett

Motion Carried.

 

ORDINANCE #          2001

(Said ordinance on file in the County Administrator's Office)

 

IN RE:  RESOLUTION OF ENDORSEMENT FOR THE FARM BUREAU

A motion was made by Edgar Mullins, seconded by Doug Mullins, to adopt the resolution supporting the Farm Bureau in its efforts to secure appropriate funding for effective programs that protect agricultural activities.  The motion was unanimously approved.

RESOLUTION #       2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION DECLARATION OF STATE OF LOCAL EMERGENCY

A motion was made by Jeffrey Salyers, seconded by Bob Adkins, to approve the resolution ratifying the declaration of a state of local emergency made on July 30, 2001, for Wise County due to the heavy rain.  The motion was unanimously approved.

RESOLUTION #        2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  COUNTY TO SERVE AS FISCAL AGENT FOR SOUTHWEST VIRGINIA COMMUNITY CORRECTIONS PROGRAM

A motion was made by Betty Cornett, seconded by Jeffrey Salyers, to approve the County serving as fiscal agent for Southwest Virginia Community Corrections Program.  The motion was unanimously approved.

 

IN RE:  RESOLUTION /VALIC OFFERING A DEFERRED COMPENSATION PLAN TO COUNTY EMPLOYEES

A motion was made by Jeff Salyers, seconded by Doug Mullins, to approve the resolution allowing VALIC to offer a 457 deferred compensation plan to County employees.  The motion was unanimously approved.

RESOLUTION #        2001

(Said resolution on file in the County Administrator's Office)

 

IN RE:  DERBY RENOVATION PROJECT/ADVERTISE FOR ENGINEERING SERVICES

A motion was made by Doug Mullins, seconded by Robert Adkins, to authorize the County Administrator to advertise for engineering services for design work for the Derby Renovation Project.  The motion was unanimously approved.

 

IN RE:  REASSESSMENT CONTRACT

A motion was made by Betty Cornett, seconded by Jeffrey Salyers, to authorize the Review Committee to negotiate a contract for the general reassessment.

Aye-    Edgar Mullins             Nay-Donnie Dowell

            Doug Mullins

            Doug Stallard

            Jeffrey Salyers

            Betty Cornett

            Robert Adkins

Motion carried.

 

IN RE:  RESOLUTION AUTHORIZING INCURRING SHORT-TERM DEBT

A motion was made by Bob Adkins, seconded by Jeffrey Salyers, to adopt the resolution authorizing the County to incur a short-term debt per approved in the FY 2001-2002 budget.

Edgar Mullins made a substitute motion to incur a short-term debt for the  public works department's need only.

There was no second to the substitute motion.

Chairman Stallard asked for a vote on the main motion.

Aye-    Doug Mullins          Nay-   Donnie Dowell

            Betty Cornett                   Edgar Mullins

            Robert Adkins

            Doug Stallard

            Jeffrey Salyers

Motion carried.

RESOLUTION #         2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE: SOCIAL SERVICES BUDGET AMENDMENT

A motion was made by Jeff Salyers, seconded by Robert Adkins, to approve an additional appropriation to the Wise County Social Services FY 2001-02 budget in the amount of $8,147.00.  The motion was unanimously approved.

 

IN RE:  RESOLUTION ESTABLISHING INTERNET AND E-MAIL USAGE POLICY

A motion was made by Doug Mullins, seconded by Jeff Salyers, to approve the resolution establishing Internet and E-mail Usage Policy.  The motion was unanimously approved,

RESOLUTION #        2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  APPOINTMENT/REDEVELOPMENT & HOUSING AUTHORITY

It was the consensus of the Board to table this appointment until next month.

 

IN RE:  APPOINTMENT/WISE COUNTY TOURISM COMMITTEE

A motion was made by Betty Cornett, seconded by Jeff Salyers, to appoint Phillip Prince to the Wise County Tourism Committee.  The motion was unanimously approved.

 

IN RE:  APPROPRIATION/ CRIME PREVENTION FUND

A motion was made by Donnie Dowell, seconded by Jeff Salyers, to appropriate $150.00 from the Wise County Sheriff's Office Crime Prevention Fund.  The motion was unanimously approved.

 

IN RE:  RESOLUTION RELATED TO CHANGES IN PRECINCT BOUNDARIES AS PER THE REDISTRICTING

Attorney Mullins noted that there would not be a need for the proposed resolution.  There would be no changes at all to any precincts as per the Board's vote in May.  It will be the Exeter, Imboden change with district change and precinct change only.  The ordinance will be amended to more accurately reflect the exact vote of the Board and will be submitted to the Justice Department for immediate approval without any technical boundary modifications.

 

IN RE:  TREASURER'S REQUEST TO DESTROY CERTAIN PAID PROPERTY TAX BILLS

A motion was made by Donnie Dowell, seconded by Bob Adkins, to  approve the Treasurer's request to destroy certain paid tax tickets for personal property December l990 - December l994 and real estate December l990 - December l994.  The motion was unanimously approved.

 

IN RE:  RESOLUTION WAIVING PAYMENT OF BUILDING FEE FOR FLOOD VICTIMS

A motion was made by Bob Adkins, seconded by Betty Cornett, to adopt the resolution waiving payment of building fees for flood victims.  The motion was unanimously approved.

RESOLUTION #           2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  FISCAL STATUS REPORT THROUGH JULY

The fiscal status report was presented to the Board for their information.

 

IN RE:  COUNTY ATTORNEY'S REPORT

Attorney Karen Mullins reported that she has additional information regarding the R-O-W on Skeens Ridge.  At the meeting last week, there was some concern expressed by a property owner that any improvement to the Skeens Ridge road would affect their septic system.  After talking with Emmet Wampler at the Health Department, it was found that the septic system in question is located on the backside of the property and would not be a problem. However, from researching the records at the Clerk's Office, there is a question as to whether or not there is a 40 ft. R-O-W, a 20 ft. R-O-W, or a R-O-W for a truck/wagon passing.  From reading the deeds, there is a R-O-W but the width of said R-O-W is in question.

Attorney Mullins is in the process of preparing a letter that documents the R-O-W on each deed.   It may require that these parties approach the court with a declaratory judgment to determine the width before the Board takes any action for improvements of said road.

 

IN RE:  BOARD COMMENTS

There were some comments regarding the flooding and the progress that is being made in getting the citizens back into their homes and repairs that are being made to the roads.

 

ADJOURN

There being no further business, a motion was made by Jeff Salyers, seconded by Donnie Dowell, to adjourn the meeting.  The motion was unanimously approved.

 

ATTEST:                  WISE COUNTY BOARD OF SUPERVISORS

_______________________   ________________________

Clerk                                  Chairman

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