Board of Supervisors - November 2, 2000 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop Meeting on Thursday, November 2, 2000, at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County Courthouse.  The following were present:

Honorable Robert R. Adkins-Chairman

Honorable Virginia Meador - Vice-Chair

Honorable Doug Mullins

Honorable Edgar Mullins

Honorable Betty Cornett

Honorable Douglas Stallard

Honorable Jeffrey Salyers

Honorable Donnie Dowell - members of said Board and

Shannon C. Scott-Acting County Administrator

Karen Mullins-County Attorney

Annette Underwood-Executive Secretary

 

PRAYER

Rev. T. G. Branson, Pastor Coeburn Church of God led the Board in prayer.

 

APPROVAL OF AGENDA

Chairman Adkins asked for any additions or deletions to the agenda.

Add: Resolution/Housing Authority Rental Project

DELETE:  Compactor at Bull Hill

 

IN RE:  PUBLIC HEARING/SIX YEAR PLAN

A public hearing held jointly by the Wise County Board of Supervisors and VDOT was duly advertised for this date to receive citizens' input and comments prior to the Six-Year Plan update and to further receive comments on the prioritizing of projects included in the first year's budget (FY 2001-02).

T. G. Branson, Highway Resident Engineer, reviewed the proposed revision of the Secondary Roads Six-Year Improvement Plan.  Mr. Branson also reviewed the priorities for the 2001/2002 Budget.             

There were no public comments regarding the Six-Year Plan nor the 2001/2002 Budget for said plan.

There were brief comments from Board members.

There being no further comments, the public hearing was closed.

 

IN RE:  PUBLIC HEARING/DANCE HALL PERMIT/CLARK STALLARD

A public hearing was duly advertised for this date to receive citizens comments regarding a request from Clark Stallard for a dance hall permit for the old Moose Lodge building located on Highway 58 near Coeburn, VA.

There were no public comments regarding this request.

There being no further comments, the public hearing was closed.

 

IN RE:  PUBLIC HEARING/ZONING ORDINANCE AMENDMENT

A public hearing was duly advertised for this date to receive citizens comments regarding a proposed amendment to Wise County Zoning Ordinance #2-1991.

There being no public comments regarding this proposed amendment, the public hearing was closed.

 

IN RE:  PUBLIC HEARING/SPECIAL USE PERMIT/CYNTHIA CROFOOT

A public hearing was duly advertised for this date to receive citizens' comments regarding a request from Cynthia Crofoot and Michael Davies for a Special Use Permit to allow the establishment of a commercial dog kennel to be located at 8616 Bean Gap Road in Pound, VA.

There being no public comments regarding this request, the public hearing was closed.

 

IN RE:  PUBLIC EXPRESSION

Harold McDaniels, representing the U.S. Department of Agriculture, thanked the Board for adopting a resolution supporting funding to help control the coyote population.  He gave a report on the coyote damage in the different counties and the need for controlling the population of the coyotes.

Delmer Wilson and Carol Green approached the Board to give a report on the six statewide awards and the two national awards that were recently won by the Wise County Clean Team and the participating schools.

Ms. Green also gave a report on the recent "Appliance Recycling Round-up" that paid $10.00 per appliance brought for the recycling roundup.  The response to this project was overwhelming which resulted in a lack of funds set aside for this project.  Therefore, Ms Green asked the Board to approve a transfer of funds in the amount of $3,410 in litter control grant funds from the litter control budget to the Wise County Clean Team to pay those citizens for their appliances brought to the roundup.  She noted the effort put forth by the citizens to clean up dumps and to retrieve appliances that have been thrown over the hills.  Other agencies are also being asked to assist in the expense of this event.

Ms. Green further reported on the "Household Hazardous Waste Collection Project" which resulted in an accumulation of 4,550 lbs of household hazardous waste from residents within the county.

There being no further comments, the public expression period was closed.

 

IN RE:  ROADS & HIGHWAYS

Mr. T. G. Branson, Highway Resident Engineer, reviewed the following:

  1. The Coal & Gas Road payments

  2. The Prioritized Rural Addition List

  3. Resolution/Children At Play Sign/West Ridge Ave. Appalachia

 

IN RE:  WISE COUNTY MASTER TELECOMMUNICATION PLAN

Administrator Scott advised the Board that Jack Kennedy would be at the next meeting to address the Wise County Master Telecommunication Plan.

Betty Cornett left the meeting at this time.

 

IN RE:  SEWER FUNDING ALLOCATION

Administrator Scott advised that the sewer funding allocation was discussed at the October Board meeting with no action taken.  Therefore, it has been placed on the agenda this month for Board consideration at the next regular meeting.

Doug Stallard stated that he had a request on the agenda for Strawberry Mountain water.  He asked that since water is a utility, if approximately $12,000 of these requested funds for sewer could be used for water.  He noted that there are ten families living on Strawberry Mountain without water that is due to an early l977 mining project.  This $12,000 could be used as "seed" money to obtain a grant for this project with possible financial assistance from the PSA, the town and other entities.  However, these funds would not be spent if the project was not approved.  The total cost of the proposed Strawberry Mountain project is $174,000.  Mr. Stallard asked for Board input and consideration regarding this request at the next meeting.

 

IN RE:  REGIONAL JAIL UPDATE

Chairman Adkins advised that Bill King will be at the regular meeting to give the Board an update on the regional jail.

IN RE:  TAX MAP PARCEL SPLITS

Commissioner of Revenue Delmer Wilson gave a brief update on the County's advancement in the Geographical Information System (GIS).

The municipalities and other entities have invested $11,750 to determine a precise estimate of the total costs to up-date the parcel splits (subdividing land) of Wise County.

Anderson and Associates have recently completed the pilot project to determine the cost of updating the paper maps to electronic standards.

The Clerk of Circuit Court has recently been awarded a $50,000 grant to defray some of the expense of the land record modernization effort.

Anderson & Associates has agreed to map an additional 1,000 splits at $26 per split.  Therefore, the Board of Supervisors is being asked to fund $26,000 from contingency funds to continue the tax map up-dates and share in the investment costs of mapping the parcel splits.

Mr. Wilson further elaborated on the benefits this project would have toward the growth of Wise County.

 

IN RE:  TRANSFER OF FUNDS/TREASURER'S OFFICE

A request was received from the Treasurer for a transfer of funds in the amount of $4,513.00 from the line item of postal services to line item ADP Equipment.

There was some question as to why this equipment was not budgeted for if needed, and if the money for postage was not needed, why was that amount budgeted.

Mr. Scott was asked to explain the percentage of funding that is paid by the County and the percentage that is paid by the Comp Board regarding  equipment purchases. Mr. Scott explained that the office equipment is not l00% funded by the Compensation Board but would require county funds also.  For the equipment requested, only $1600 will be paid by the Compensation Board and the remaining funds would have to be taken from the general fund.

 

IN RE:  PAY INCREASE FOR PART-TIME COUNTY EMPLOYEES

Doug Stallard asked the Board to consider increasing the pay of  the part-time employees  to $7.00 per hour, effective December 1.  He explained that the hours have been cut back for the part-time employees and this small increase would help overcome that loss of time.

There was some discussion regarding the County's Personnel Policy which has a pay scale and job description for different jobs and perhaps this increase should reflect that scale.  Comments were also made regarding the pay for a new employee and that of an employee that has been on the job for several years.

Administrator Scott reminded the Board that the Personnel Policy is one of the items to be reviewed and updated by the committee that was recently appointed for that task.  

Mr. Stallard asked that this committee meet prior to the next meeting if possible, to enable the Board to take action on his request at the next meeting. 

 

IN RE:  CONVENIENCE CENTERS UPDATE

Jackie Darter, Acting Superintendent of Public Works, gave the Board a handout on the number of vehicles using the convenience centers and the volume of garbage that is being handled by each center.

Mr. Salyers asked that a trailer be placed at the St. Paul convenience center that would be more convenient for the citizens when disposing of their household garbage.

Mr. Darter stated that he has an extra trailer that could be placed at that center to alleviate the problems with dumping household garbage.

 

IN RE:  LANDFILL EQUIPMENT PURCHASE

Mr. Darter reported that he has been using an excavator for approximately nine months at the landfill on a lease/purchase basis.  He explained that this piece of equipment is badly needed and could also be used as a back-up when the County backhoe is down.

Administrator Scott reviewed the VRA Loan Account Analysis for the Blackwood Landfill/Appalachia Landfill Closure that has an anticipated remaining balance of $395,813.00.  He reviewed the needed equipment at the landfill as follows:

The cost for a compactor for Blackwood 
(remanufactured)                                           $225,000

The excavator would cost                                $125,000                                                                 __________ 

Total                                                            $350,000

Mr. Scott explained that it is permissible to use the VRA funds for equipment that is used at the landfill.    

Mr. Darter stated that the present county compactor is in poor condition is being very costly in repairs.  He recommended purchasing the excavator and the compactor, if at all possible, with the old equipment to be used as backup.

             

IN RE:  RIGHT OF ENTRY FOR CEMETERY/BOGGS AVENUE

Mr. Darter reported that he had met with Robbie Burton, a representative of Meg-Lynn Company and made an onsite visit where the gate is now located to provide security for the mining operation and the cemeteries located on Boggs Avenue.  Mr. Darter explained that he has been unable to secure this gate in the past and intruders have gone upon the landfill destroying and littering the property.  Mr. Burton has agreed to move the gate and make the needed repairs for $1,000.  The placement of the gate would allow continuous access to the cemeteries.  He will also provide berms to prevent intruders from going onto the landfill without permission.  Mr. Darter recommended that the County participate in this expense.

 

IN RE:  DERBY MONITORING COMMITTEE/ADDITIONAL MEMBER

Richard Falin has requested that another citizen serve with him on the Derby Monitoring Committee.  Mr. Scott suggested that three persons be appointed from which only one will serve on an " as needed" basis.  The following names were submitted for appointment:

Melvin Eads

Kathy Kennedy

Bob Grant 

 

IN RE:  LANDFILL USE FEE ORDINANCE AMENDMENT

Attorney Mullins reported that the Landfill Use Fee Committee has met on two different occasions at which time several changes have been suggested for the Landfill Use Fee Ordinance.  She reviewed the proposed changes and asked the Board to further review the draft that has been presented to them and call her with their comments or any changes they may have before the next Board meeting.

Attorney. Mullins gave an update on the number of cases that have been taken to court for non-payment of the landfill use fee and the outcome of each case.

 

IN RE:  MANDATORY HOOKUP ORDINANCE FOR COUNTY SEWER

Attorney Mullins gave the Board a brief review of the proposed Mandatory Hookup Ordinance for County Sewer and asked that each one review the ordinance and direct any comments or suggestions to her.  This is only a model ordinance and will require changes and an in depth study before holding a public hearing.

There was some discussion on the pros and cons of such an ordinance. 

 

IN RE:  LONESOME PINE OFFICE ON YOUTH ROOF REPAIR

Administrator Scott advised that he and the Building Official Robert Mullins made an onsite visit of the County owned building that is now occupied by the Lonesome Pine Office on Youth to observe the roof problems on that building.  A recommendation to correct the problem will be given to the Board at its next meeting for consideration.     

 

IN RE:  TRAIL AND RECREATIONAL EASEMENT/SUGAR HILL

Donnie Dowell informed the Board that the Sugar Trail is part of the Appalachia Bike Trail for which a $30,000 grant has been received to make the trail more accessible to the public.  However, a municipality is needed to accept the grant.  The Town of St. Paul, under a former administration, accepted the grant but the new administration does not wish to participate in the acceptance of this grant.  Therefore, the Board of Supervisors is being asked to accept this grant for the Sugar Trail.

Administrator Scott and Mr. Dowell will visit the site on Friday and bring the Board a more up-to-date report on the trail at its next meeting

 

IN RE:  OTHER ITEMS REVIEWED

  1. Application Fees for Zoning Department (Jack Kennedy)
  2. Certificate of Substantial Completion/Phillips & Jordan
  3. Transfer of funds/Treasurer's Office
  4. Transfer of funds/R.A.I.D
  5. Increase in Mileage Rates
  6.  Proclamation/American Education Week
  7. Landfill Use Fee Refunds
  8. Resolution/Ban On Open Burning
  9. Board Comments

 

ADJOURN

There being no further comments, the meeting was adjourned.

 

ATTEST:                 WISE COUNTY BOARD OF SUPERVISORS

 

__________________     __________________________

Clerk                            Chairman

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