| The
Wise County Board of Supervisors met in a Workshop Meeting
on Thursday, November 2, 2000, at 6:00 p.m. in the Board
of Supervisors meeting room located in the Wise County Courthouse. The following were present:
Honorable
Robert R. Adkins-Chairman
Honorable
Virginia Meador - Vice-Chair
Honorable
Doug Mullins
Honorable
Edgar Mullins
Honorable
Betty Cornett
Honorable
Douglas Stallard
Honorable
Jeffrey Salyers
Honorable
Donnie Dowell - members of said Board and
Shannon
C. Scott-Acting County Administrator
Karen
Mullins-County Attorney
Annette
Underwood-Executive Secretary
PRAYER
Rev.
T. G. Branson, Pastor Coeburn Church of God led the Board
in prayer.
APPROVAL
OF AGENDA
Chairman
Adkins asked for any additions or deletions to the agenda.
Add:
Resolution/Housing Authority Rental Project
DELETE:
Compactor at Bull Hill
IN
RE: PUBLIC
HEARING/SIX YEAR PLAN
A
public hearing held jointly by the Wise County Board of
Supervisors and VDOT was duly advertised for this date to
receive citizens' input and comments prior to the Six-Year
Plan update and to further receive comments on the prioritizing
of projects included in the first year's budget (FY 2001-02).
T.
G. Branson, Highway Resident Engineer, reviewed the proposed
revision of the Secondary Roads Six-Year Improvement Plan.
Mr. Branson also reviewed the priorities for the
2001/2002 Budget.
There
were no public comments regarding the Six-Year Plan nor
the 2001/2002 Budget for said plan.
There
were brief comments from Board members.
There
being no further comments, the public hearing was closed.
IN
RE: PUBLIC
HEARING/DANCE HALL PERMIT/CLARK STALLARD
A
public hearing was duly advertised for this date to receive
citizens comments regarding a request from Clark Stallard
for a dance hall permit for the old Moose Lodge building
located on Highway 58 near Coeburn, VA.
There
were no public comments regarding this request.
There
being no further comments, the public hearing was closed.
IN
RE: PUBLIC
HEARING/ZONING ORDINANCE AMENDMENT
A
public hearing was duly advertised for this date to receive
citizens comments regarding a proposed amendment to Wise
County Zoning Ordinance #2-1991.
There
being no public comments regarding this proposed amendment,
the public hearing was closed.
IN
RE: PUBLIC
HEARING/SPECIAL USE PERMIT/CYNTHIA CROFOOT
A
public hearing was duly advertised for this date to receive
citizens' comments regarding a request from Cynthia Crofoot
and Michael Davies for a Special Use Permit to allow the
establishment of a commercial dog kennel to be located at
8616 Bean Gap Road in Pound, VA.
There
being no public comments regarding this request, the public
hearing was closed.
IN
RE: PUBLIC
EXPRESSION
Harold
McDaniels, representing the U.S. Department of Agriculture,
thanked the Board for adopting a resolution supporting funding
to help control the coyote population.
He gave a report on the coyote damage in the different
counties and the need for controlling the population of
the coyotes.
Delmer
Wilson and Carol Green approached the Board to give a report
on the six statewide awards and the two national awards
that were recently won by the Wise County Clean Team and
the participating schools.
Ms.
Green also gave a report on the recent "Appliance Recycling
Round-up" that paid $10.00 per appliance brought for the
recycling roundup.
The response to this project was overwhelming which
resulted in a lack of funds set aside for this project.
Therefore, Ms Green asked the Board to approve a
transfer of funds in the amount of $3,410 in litter control
grant funds from the litter control budget to the Wise County
Clean Team to pay those citizens for their appliances brought
to the roundup. She
noted the effort put forth by the citizens to clean up dumps
and to retrieve appliances that have been thrown over the
hills. Other
agencies are also being asked to assist in the expense of
this event.
Ms.
Green further reported on the "Household Hazardous Waste
Collection Project" which resulted in an accumulation of
4,550 lbs of household hazardous waste from residents within
the county.
There
being no further comments, the public expression period
was closed.
IN
RE: ROADS &
HIGHWAYS
Mr.
T. G. Branson, Highway Resident Engineer, reviewed the following:
-
The
Coal & Gas Road payments
-
The
Prioritized Rural Addition List
-
Resolution/Children
At Play Sign/West Ridge Ave. Appalachia
IN
RE: WISE COUNTY
MASTER TELECOMMUNICATION PLAN
Administrator
Scott advised the Board that Jack Kennedy would be at the
next meeting to address the Wise County Master Telecommunication
Plan.
Betty
Cornett left the meeting at this time.
IN
RE: SEWER FUNDING
ALLOCATION
Administrator
Scott advised that the sewer funding allocation was discussed
at the October Board meeting with no action taken.
Therefore, it has been placed on the agenda this
month for Board consideration at the next regular meeting.
Doug
Stallard stated that he had a request on the agenda for
Strawberry Mountain water.
He asked that since water is a utility, if approximately
$12,000 of these requested funds for sewer could be used
for water. He
noted that there are ten families living on Strawberry Mountain
without water that is due to an early l977 mining project.
This $12,000 could be used as "seed" money to obtain
a grant for this project with possible financial assistance
from the PSA, the town and other entities.
However, these funds would not be spent if the project
was not approved.
The total cost of the proposed Strawberry Mountain
project is $174,000.
Mr. Stallard asked for Board input and consideration
regarding this request at the next meeting.
IN
RE: REGIONAL
JAIL UPDATE
Chairman
Adkins advised that Bill King will be at the regular meeting
to give the Board an update on the regional jail.
IN
RE: TAX MAP
PARCEL SPLITS
Commissioner
of Revenue Delmer Wilson gave a brief update on the County's
advancement in the Geographical Information System (GIS).
The
municipalities and other entities have invested $11,750
to determine a precise estimate of the total costs to up-date
the parcel splits (subdividing land) of Wise County.
Anderson
and Associates have recently completed the pilot project
to determine the cost of updating the paper maps to electronic
standards.
The
Clerk of Circuit Court has recently been awarded a $50,000
grant to defray some of the expense of the land record modernization
effort.
Anderson
& Associates has agreed to map an additional 1,000 splits
at $26 per split.
Therefore, the Board of Supervisors is being asked
to fund $26,000 from contingency funds to continue the tax
map up-dates and share in the investment costs of mapping
the parcel splits.
Mr.
Wilson further elaborated on the benefits this project would
have toward the growth of Wise County.
IN
RE: TRANSFER
OF FUNDS/TREASURER'S OFFICE
A
request was received from the Treasurer for a transfer of
funds in the amount of $4,513.00 from the line item of postal
services to line item ADP Equipment.
There
was some question as to why this equipment was not budgeted
for if needed, and if the money for postage was not needed,
why was that amount budgeted.
Mr.
Scott was asked to explain the percentage of funding that
is paid by the County and the percentage that is paid by
the Comp Board regarding
equipment purchases. Mr. Scott explained that the
office equipment is not l00% funded by the Compensation
Board but would require county funds also.
For the equipment requested, only $1600 will be paid
by the Compensation Board and the remaining funds would
have to be taken from the general fund.
IN
RE: PAY INCREASE
FOR PART-TIME COUNTY EMPLOYEES
Doug
Stallard asked the Board to consider increasing the pay
of the part-time
employees to
$7.00 per hour, effective December 1.
He explained that the hours have been cut back for
the part-time employees and this small increase would help
overcome that loss of time.
There
was some discussion regarding the County's Personnel Policy
which has a pay scale and job description for different
jobs and perhaps this increase should reflect that scale.
Comments were also made regarding the pay for a new
employee and that of an employee that has been on the job
for several years.
Administrator
Scott reminded the Board that the Personnel Policy is one
of the items to be reviewed and updated by the committee
that was recently appointed for that task.
Mr.
Stallard asked that this committee meet prior to the next
meeting if possible, to enable the Board to take action
on his request at the next meeting.
IN
RE: CONVENIENCE
CENTERS UPDATE
Jackie
Darter, Acting Superintendent of Public Works, gave the
Board a handout on the number of vehicles using the convenience
centers and the volume of garbage that is being handled
by each center.
Mr.
Salyers asked that a trailer be placed at the St. Paul convenience
center that would be more convenient for the citizens when
disposing of their household garbage.
Mr.
Darter stated that he has an extra trailer that could be
placed at that center to alleviate the problems with dumping
household garbage.
IN
RE: LANDFILL
EQUIPMENT PURCHASE
Mr.
Darter reported that he has been using an excavator for
approximately nine months at the landfill on a lease/purchase
basis. He explained
that this piece of equipment is badly needed and could also
be used as a back-up when the County backhoe is down.
Administrator
Scott reviewed the VRA Loan Account Analysis for the Blackwood
Landfill/Appalachia Landfill Closure that has an anticipated
remaining balance of $395,813.00.
He reviewed the needed equipment at the landfill
as follows:
The
cost for a compactor for Blackwood
(remanufactured)
$225,000
The
excavator would cost
$125,000
__________
Total
$350,000
Mr.
Scott explained that it is permissible to use the VRA funds
for equipment that is used at the landfill.
Mr.
Darter stated that the present county compactor is in poor
condition is being very costly in repairs. He recommended purchasing the excavator and the compactor,
if at all possible, with the old equipment to be used as
backup.
IN
RE: RIGHT OF
ENTRY FOR CEMETERY/BOGGS AVENUE
Mr.
Darter reported that he had met with Robbie Burton, a representative
of Meg-Lynn Company and made an onsite visit where the gate
is now located to provide security for the mining operation
and the cemeteries located on Boggs Avenue.
Mr. Darter explained that he has been unable to secure
this gate in the past and intruders have gone upon the landfill
destroying and littering the property.
Mr. Burton has agreed to move the gate and make the
needed repairs for $1,000. The
placement of the gate would allow continuous access to the
cemeteries. He
will also provide berms to prevent intruders from going
onto the landfill without permission.
Mr. Darter recommended that the County participate
in this expense.
IN
RE: DERBY MONITORING
COMMITTEE/ADDITIONAL MEMBER
Richard
Falin has requested that another citizen serve with him
on the Derby Monitoring Committee.
Mr. Scott suggested that three persons be appointed
from which only one will serve on an " as needed" basis.
The following names were submitted for appointment:
Melvin
Eads
Kathy
Kennedy
Bob
Grant
IN
RE: LANDFILL
USE FEE ORDINANCE AMENDMENT
Attorney
Mullins reported that the Landfill Use Fee Committee has
met on two different occasions at which time several changes
have been suggested for the Landfill Use Fee Ordinance. She reviewed the proposed changes and asked the Board to further
review the draft that has been presented to them and call
her with their comments or any changes they may have before
the next Board meeting.
Attorney.
Mullins gave an update on the number of cases that have
been taken to court for non-payment of the landfill use
fee and the outcome of each case.
IN
RE: MANDATORY
HOOKUP ORDINANCE FOR COUNTY SEWER
Attorney
Mullins gave the Board a brief review of the proposed Mandatory
Hookup Ordinance for County Sewer and asked that each one
review the ordinance and direct any comments or suggestions
to her. This
is only a model ordinance and will require changes and an
in depth study before holding a public hearing.
There
was some discussion on the pros and cons of such an ordinance.
IN
RE: LONESOME
PINE OFFICE ON YOUTH ROOF REPAIR
Administrator
Scott advised that he and the Building Official Robert Mullins
made an onsite visit of the County owned building that is
now occupied by the Lonesome Pine Office on Youth to observe
the roof problems on that building.
A recommendation to correct the problem will be given
to the Board at its next meeting for consideration.
IN
RE: TRAIL AND
RECREATIONAL EASEMENT/SUGAR HILL
Donnie
Dowell informed the Board that the Sugar Trail is part of
the Appalachia Bike Trail for which a $30,000 grant has
been received to make the trail more accessible to the public.
However, a municipality is needed to accept the grant.
The Town of St. Paul, under a former administration,
accepted the grant but the new administration does not wish
to participate in the acceptance of this grant.
Therefore, the Board of Supervisors is being asked
to accept this grant for the Sugar Trail.
Administrator
Scott and Mr. Dowell will visit the site on Friday and bring
the Board a more up-to-date report on the trail at its next
meeting
IN
RE: OTHER ITEMS REVIEWED
- Application
Fees for Zoning Department (Jack Kennedy)
- Certificate
of Substantial Completion/Phillips & Jordan
- Transfer
of funds/Treasurer's Office
- Transfer
of funds/R.A.I.D
- Increase
in Mileage Rates
- Proclamation/American
Education Week
- Landfill
Use Fee Refunds
- Resolution/Ban
On Open Burning
- Board
Comments
ADJOURN
There
being no further comments, the meeting was adjourned.
ATTEST: WISE
COUNTY BOARD OF SUPERVISORS
__________________
__________________________
Clerk
Chairman
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