| The
Wise County Board of Supervisors met in regular session on
Thursday, October 12, 2000, at 6:00 p.m. in the Board of Supervisors
meeting room located in the Wise County courthouse.
The following were present:
Honorable
Robert Adkins-Chairman
Honorable
Virginia Meador-Vice-Chair
Honorable
Doug Mullins
Honorable
Edgar Mullins
Honorable
Betty Cornett
Honorable
Douglas Stallard
Honorable
Donnie Dowell - members of said Board and
Shannon
C. Scott-Acting County Administrator
Karen
Mullins-County Attorney
Annette
Underwood-Executive Secretary
ABSENT
Honorable
Jeffrey Salyers
PRAYER
Rev.
Joe Ramey, Pastor Grace Covenant Church, Coeburn, VA led
the Board in prayer.
PLEDGE
OF ALLEGIANCE TO THE FLAG
MINUTES
A motion
was made by Doug Stallard, seconded by Virginia Meador,
to approve the minutes as presented.
The motion was unanimously approved.
APPROVAL
OF AGENDA
A motion
was made by Doug Stallard, seconded by Donnie Dowell, to
approve the agenda with the addition of a payment to Southwest
Virginia Regional Task Force.
The motion was unanimously approved.
IN
RE: PUBLIC
EXPRESSION
There
was no one to speak during public expression.
IN
RE: VDOT
PAYMENT
A motion
was made by Donnie Dowell, seconded by Virginia Meador,
to approve the VDOT payment in the amount of $835.52 for construction done on roads throughout Wise County
to be paid from the Coal & Gas Road Fund.
The motion was unanimously approved.
IN
RE: GRAVEL
PAYMENT
A motion
was made by Donnie Dowell, seconded by Betty Cornett, to
approve the gravel payments in the amount of
$2696.99 for gravel placed on roads throughout Wise
County to be paid from the Coal & Gas Road Fund.
The motion was unanimously approved.
IN
RE: W-L CONSTRUCTION
& PAVING, INC/TURNING LANE
A motion
was made by Doug Stallard, seconded by Donnie Dowell, to
approve the payment to W-L Construction & Paving, Inc.
for the Stadium Turning Lanes Project to be paid from the
Coal & Gas Road Fund.
The motion was unanimously approved.
IN
RE: PRIORITIZE
RURAL ADDITIONS
After
discussing the rural addition list, a motion was made by
Donnie Dowell, seconded by Doug Stallard, to table this
item until next month to give Board members more time to
review the priority list.
The motion was unanimously approved.
IN
RE: SECONDARY
ROAD SIX YEAR
IMPROVEMENT PLAN
A motion
was made by Doug Stallard, seconded by Doug Mullins, to
hold a public hearing on November 2, 2000, at 6:05 p.m.
to receive citizens' input regarding the proposed revision
of the Secondary Roads Six Year Improvement Plan.
The motion was unanimously approved.
IN
RE: RESOLUTIONS
/ CHILDREN AT PLAY SIGNS
A motion
was made by Donnie Dowell, seconded by Doug Mullins, to
approve the resolutions requesting the installation of "Watch
For Children" signs at the following locations:
Summit Drive on Gray Hill
Sunset Drive on Gray Hill
Buchanan Street in the Town of St. Paul
Bull Hill Road.
The
motion was unanimously approved.
RESOLUTION
#
2000
RESOLUTION
#
2000
RESOLUTION
#
2000
RESOLUTION
#
2000
(Said
resolutions on file in the County Administrator's Office)
IN
RE: VDOT
REMARKS
Several
Board members asked Mr. Branson to check some problems in
their districts and get back to them with his findings.
IN
RE: SPECIAL
USE PERMIT/DAVID ADKINS
A public
hearing was held on October 5, 2000, to receive citizens
comments regarding a request from David Adkins for a Special
Use Permit for a cemetery lot. There was no opposition to
this request at the public hearing.
A motion
was made by Edgar Mullins, seconded by Doug Stallard, to
approve the request from David Adkins for a Special Use
Permit for a cemetery lot to be located on Crab Orchard
Road in Coeburn, VA.
The motion was unanimously approved.
IN
RE: CONSUMER
UTILITY TAX ORDINANCE
AMENDMENT
A public
hearing was held on October 5, 2000, to receive citizens'
comments regarding a proposed amendment to the Wise County
Consumer Utility Tax on Telephone and Electric Energy Services
Ordinance #6-1987.
There was no opposition to this proposed amendment
at the public hearing.
A motion
was made by Doug Stallard, seconded by Doug Mullins, to
approve the amendment to the Consumer Utility Tax on Telephone
and Electric Energy Services Ordinance as presented. The motion was unanimously approved.
(SAID
AMENDMENT ON FILE IN THE COUNTY ADMINISTRATOR'S OFFICE)
IN
RE: R-O-W
EASEMENT THROUGH COUNTY
PROPERTY
A public
hearing was held on October 5, 2000, to receive citizens'
input regarding a R-O-W easement through County property
located at the corner of Bear Creek Road NE and State Rt.
646 adjacent to the Social Services Building on Coeburn
Mountain . There
was no opposition to this R-O-W easement at the public hearing.
A motion
was made by Doug Stallard, seconded by Donnie Dowell, to
approve the R-O-W easement through County property as stated
above for the purpose of installing a sewer line to the
LP Business Technology Park.
The motion was unanimously approved.
IN
RE: SEWER LINE/UPTON
STREET EAST
STONE GAP
Administrator
Scott gave the Board an overview of last week's meeting
with Health Department representative Emmett Wampler regarding
the sewer line on Upton Street in East Stone Gap. Since last meeting, two contractors have given estimates on
doing this sewer project which is lower than anticipated. Based on the need and the benefits that will be reaped in getting
the sewer out of the river, Administrator Scott recommended
that the Board consider an expenditure up to $12,000 for
this project giving consideration that other avenues are
being sought for revenue to be given back to the County
to reduce its costs.
Virginia
Meador stated that the Health Department is willing to set
up sewer projects in each district with the Health Department
setting the priority for such projects and money could be
set aside each year so these sewer projects can be implemented.
A motion
was made by Virginia Meador, seconded by Betty Cornett,
to approve up to $12,000 for the sewer project on Upton
Street in ESG.
Doug
Stallard suggested setting aside a sum of money and partner
with the towns on these sewer projects that would be less
expensive for the County.
Administrator
Scott recommended that consideration be given to setting
aside $50,000 in Capital Outlay from the reserve and appropriated
on an "as need" basis.
After
further discussion, Doug Stallard made a substitute motion
to establish a fund of $50,000 for sewer projects with the
Health Department choosing the project with the revenue
from the project to replenish the fund.
Edgar Mullins seconded the motion.
There
was some discussion on upkeep and maintaining the lines
once installed.
Ms.
Meador said this motion would make this sewer project for
Upton Street dead in the water because the Health Department
has already worked out the details with the residents and
the town regarding the pay back on this specific project.
To change the course of this particular project at
this point in time would jeopardize the whole project.
After
clarifying Mr. Stallard's motion, it was noted that his
motion should be made as a separate motion rather than a
substitute motion.
Mr.
Stallard withdrew his motion and Mr. Mullins withdrew his
second.
Chairman
Adkins asked for a vote on the main motion to approve up
to $12,000 for the sewer line on Upton Street in ESG.
The motion was unanimously approved.
IN
RE: REZONING
REQUEST/HUDSON BRANHAM
Doug
Mullins made a motion to lay the rezoning request from Hudson
Branham on the table for the specified time allowed by ordinance.
Doug Stallard seconded the motion.
Chairman
Adkins advised that the Planning Commission will be addressing
"Conditional Zoning" at its meeting on October 16.
Attorney
Mullins said she would check the ordinance to ascertain
the time period on this request.
The
motion was unanimously approved.
IN
RE: RESOLUTION
/ KITCHEN INCUBATOR
Donnie
Dowell made a motion to approve the resolution regarding
the kitchen incubator not to include nor identify the source
of funding. Doug
Mullins seconded the motion.
The motion was unanimously approved.
RESOLUTION
#
2000
(Said
resolution is on file in the County Administrator's Office)
IN
RE: DANCE HALL
PERMIT / CLARK STALLARD
A motion
was made by Donnie Dowell, seconded by Doug Mullins, to
hold a public hearing on November 2, 2000, at 6:10 p.m.
to receive citizens' input regarding a request from Clark
Stallard for a dance hall permit.
The motion was unanimously approved.
IN
RE: ZONING
ORDINANCE AMENDMENT
A motion
was made by Doug Stallard, seconded by Donnie Dowell, to
hold a public hearing on November 2, 2000, at 6:15 p.m.
to receive citizens' input on a proposed amendment to Wise
County Zoning Ordinance.
The motion was unanimously approved.
IN
RE: SALE OF
COUNTY PROPERTY IN STEPHENS
A letter
was received from Cliff Bowman, Pastor of the Stevens Church
of God located in the Stephens area of Wise County, requesting
the Board to consider selling the County property adjacent
to the church for future growth of the church.
Attorney
Mullins advised that if the County chose to sell this property
there would be a need for a public hearing for public input.
However, the Board can make any disposition of the
property it chooses whether it be a private or public sale.
Administrator
Scott advised that the county property has a 2.54 acreage.
He recommended that this request be tabled to allow
the attorney to review the language in the deed and to follow
up on questions that were asked at the Workshop meeting.
After
further discussion, a motion was made by Doug Mullins, seconded
by Edgar Mullins, to lay the request to purchase the Stephens
property on the table for further study.
The motion was unanimously approved.
IN
RE: APPROPRIATIONS/SECOND
QUARTER
A motion
was made by Donnie Dowell, seconded by Virginia Meador,
to approve the second quarter appropriations as presented.
The motion was unanimously approved.
IN
RE: TRANSFER
OF FUNDS/ BUILDING DEPARTMENT
A motion
was made by Donnie Dowell, seconded by Doug Mullins, to
approve the transfer of $3500 from line item l003 to line
item 5401 in the Building Department budget as requested
by Building Official Robert Mullins.
The motion was unanimously approved.
IN
RE: BUILDING
REFUND
A motion
was made by Doug Mullins, seconded by Betty Cornett, to
approve the building refund in the amount of $35.43 payable
to Jeffrey Fields as presented by the Building Official
Robert Mullins. The
motion was unanimously approved.
IN
RE: APPOINTMENT
/ BUILDING CODE AND APPEALS BOARD
A motion
was made by Betty Cornett, seconded by Virginia Meador,
to appoint Robert Boggs to the Building Code and Appeals
Board for a term of five years.
The motion was unanimously approved.
IN
RE: APPOINTMENT/
GROUP HOME FOR BOYS & GIRLS-29TH DISTRICT
A motion
was made by Doug Stallard, seconded by Donnie Dowell, to
appoint Robert E. Robbins to the Group Home for Boys &
Girls-29th District for a term of four (4) years.
The motion was unanimously approved.
IN
RE: APPOINTMENT/LONESOME
PINE OFFICE ON YOUTH
A motion
was made by Doug Stallard, seconded by Donnie Dowell, to
reappoint Sheila Cox Combs to the Lonesome Pine Office on
Youth Board for a term of four (4) years.
The motion was unanimously approved.
IN
RE: SPECIAL
USE PERMIT/CYNTHIA CROFOOT
A motion
was made by Doug Stallard, seconded by Betty Cornett, to
approve the request from Cynthia Crofoot for a Special Use
Permit for the purpose of establishing a dog kennel to be
located on Bean Gap as recommended by the Planning Commission.
Aye-Doug
Mullins
Nay-None
Abstain - Edgar Mullins
Betty Cornett
Virginia Meador
Bob Adkins
Doug Stallard
Donnie Dowell
IN
RE: CONNECTOR
ROAD/PURPOSE & NEEDS AGREEMENT
A motion
was made by Donnie Dowell, seconded by Betty Cornett, to
approve the Connector Road Purpose & Needs Agreement
as presented. The
motion was unanimously approved.
(Said
Agreement on file in the County Administrator's Office)
IN
RE: COMMITTEE/REVIEW
/UPDATE PERSONNEL POLICY MANUAL
Chairman
Adkins appointed the following people to serve on the committee
to update/review the County's Personnel Policy Manual:
Doug
Stallard
Donnie
Dowell
Betty
Cornett
Bob
Adkins
Shannon
Scott
Karen
Mullins-Attorney
IN
RE: MANDATORY
SEWER HOOK-UP ORDINANCE
Administrator
Scott discussed with the Board the importance of having
a mandatory sewer hook-up ordinance for Wise County.
He noted that grant dollars are tied to the County
having such an ordinance in place.
After
further discussion, the County attorney was directed to
draft said ordinance for the Board to review at its next
meeting.
IN
RE: RIGHT OF
ENTRY FOR CEMETERY/BOGGS AVENUE - APPALACHIA
Administrator
Scott stated that he had spoken to Robert Burton, a representative
of Meg-Lynn Land Company, regarding the request for financial
assistance of $1,000 to help in the construction of gates
on Boggs Avenue that will allow continuous access to the
cemeteries as well as the mining operations located within
the proximity to the landfill located on Boggs Avenue.
At least three (3) gates need to be constructed since
there are three cemeteries. With 4-wheelers entering onto the surface mine property and
the cemeteries, these gates will provide security for the
mining operations as well as the cemeteries.
However, Mr. Burton has asked that this request be
tabled to allow him to address the Board with topo maps
of the area and further explain the details.
After
discussion, a motion was made by Doug Mullins, seconded
by Donnie Dowell, to table this request for further information.
The motion was unanimously approved.
IN
RE: LONESOME
PINE OFFICE ON YOUTH ROOF REPAIR
Administrator
Scott reviewed the roof problem on the county-owned building
now being occupied by the Lonesome Pine Office On Youth.
He asked that the Board consider authorizing the
Chairman, the County Administrator, and the Building Official
to meet with BSG Town Manager George Polly and Building
Inspector Charles Miller to make a determination as to the
drainage problem and the party being responsible for correcting
the problem.
After
discussion, a motion was made by Doug Mullins, seconded
by Donnie Dowell, to allow the Chairman, County Administrator,
and Building Official to meet with the BSG representatives
to make an assessment of the roof and drainage problem on
the county-owned building now being occupied by the LP Office
on Youth. The
motion was unanimously approved.
IN
RE: IMBODGEN
SUBCONTRACT/WEST VIRGINIA UNIVERSITY
A motion
was made by Virginia Meador, seconded by Donnie Dowell,
to ratify the Subcontract between the West Virginia University
Research Corporation on behalf of West Virginia University
and the Wise County Board of Supervisors for the Imboden
project. The
motion was unanimously approved.
IN
RE: MOU CONTRACT
BETWEEN THE WC HEALTH DEPT & THE BOARD OF SUPERVISORS
Attorney
Mullins informed the Board that there is also a Memorandum
of Understanding Contract between the Wise County Health
Department and the Board of Supervisors regarding the Imboden
Project that incorporates the language that the Health Department
will operate this program and the County will be the funding
administrator.
A motion
was made by Doug Mullins that the Board approve the MOU
as presented by the County Attorney.
Donnie Dowell seconded the motion.
The motion was unanimously approved.
IN
RE: INTERNET
HOME PAGE AGREEMENT
Commissioner
of Revenue Delmer Wilson reviewed and explained the Internet
Home Page Agreement and the benefits it will provide for
the county and its citizens.
The funding for the inception of the Internet Home
Page will be taken from the Commissioner of Revenue's budget
with unused funds for this fiscal year.
The Data Processing Department will be trained to
make changes and to do the updating as well as employees
in other offices.
However, training and website maintenance will be
done on a yearly basis.
The cost would be approximately $900.00 per year
that includes a server and training with the payment being
taken from the County Administrator's budget.
A motion
was made by Doug Stallard to execute the Internet Home Page
Agreement as presented.
Doug Mullins seconded the motion.
Aye-Doug
Mullins Nay-None Abstain - Edgar Mullins
Betty Cornett
Virginia Meador
Bob Adkins
Doug Stallard
Donnie Dowell
IN
RE: ANDOVER
CAN SITE
Doug
Mullins stated that he and Mr. Mullins will look at the
Andover area for a possible location for a second manned
can site.
IN
RE: LANDFILL
USE FEE/ ELDERLY EXEMPTION
Since
there has been some confusion as to the tax exemption for
the elderly and disabled regarding the Landfill Use Fee,
Commissioner of Revenue Delmer Wilson reviewed the existing
ordinance and explained the mechanics of said ordinance.
IN
RE: PAYMENT
OF ACCOUNTS
A motion
was made by Donnie Dowell, seconded by Doug Stallard, to
approve the payment of accounts as presented.
The motion was unanimously approved.
IN
RE: E-911
PAYMENTS
A motion
was made by Doug Stallard, seconded by Betty Cornett, to
approve the E-911 payments as presented. The motion was unanimously approved.
IN
RE: BLACKWOOD
LANDFILL ENTERPRISE PAYMENTS
A motion
was made by Donnie Dowell, seconded by Virginia Meador,
to approve the Blackwood Landfill Enterprise payments as
presented. The
motion was unanimously approved.
IN
RE: VRA REVENUE
BONDS PAYMENT RATIFICATION
A motion
was made by Doug Stallard, seconded by Doug Mullins, to
ratify the payment to First Union National Bank as the first
payment on the VRA bonded indebtedness.
The motion was unanimously approved.
IN
RE: LANDFILL
ENTERPRISE PAYMENTS
A motion
was made by Donnie Dowell, seconded by Doug Stallard, to
approve the Landfill Enterprise payments as presented.
The motion was unanimously approved.
BOARD
COMMENTS
There
was some discussion on the newly incorporated Attendant's
Record that has been used at the convenience centers and
its purpose.
ADJOURN
There
being no further business, a motion was made by Edgar Mullins,
seconded by Donnie Dowell, to adjourn the meeting.
The motion was unanimously approved.
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