| The
Wise County Board of Supervisors met in regular session
on Thursday, September 14, 2000, at 6:00 p.m. in the Board
of Supervisors Meeting Room located in the Wise County Courthouse. The following were present:
Honorable
Robert Adkins - Chairman
Honorable
Virginia Meador- Vice-Chair
Honorable
Douglas Mullins
Honorable
Edgar Mullins
Honorable
Betty Cornett
Honorable
Douglas Stallard
Honorable
Donnie Dowell
Honorable
Jeffrey Salyers - Members of said Board and
Shannon
C. Scott-Acting County Administrator
Karen
Mullins-County Attorney
Annette
Underwood-Executive Secretary
PRAYER
Shannon
Scott led the Board in prayer.
PLEDGE
ALLEGIANCE TO THE FLAG
MINUTES
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to approve the minutes as presented.
The motion was unanimously approved.
IN
RE: APPROVAL
OF AGENDA
Administrator
Scott asked that approval be given to add the five items
under Possible Agenda Items to the agenda.
Virginia
Meador asked that the item regarding Upton Street in
ESG be place on the October agenda for discussion.
A
motion was made by Donnie Dowell, seconded by Doug Stallard,
to approve the agenda to include the additional items as
requested by Administrator Scott.
The motion was unanimously approved.
IN
RE: PUBLIC
EXPRESSION
James
Neeley, a resident of the PV area, made the following requests:
-
The
Board retain an attorney in Wise County to fight the
BSG Annexation and not spend tax payers money on an
out-of-state attorney.
Chairman Adkins advised that the County has not retained
an attorney at this point in time but has review several
firms that are experienced in annexation suites
-
At
the intersection of Rt. 610 & Rt. 23 the metal barrier
needs to be moved several feet.
-
The
owner of the property at the head of the valley where
the school bus turns has asked that the bus no longer
turn in her driveway.
She no longer has children that ride the bus
and therefore refuses to let the bus turn there any
more. He
asked the Board to use its influence to keep the bus
running in that area because of the other school children.
Ms.
Meador suggested that he talk with the School Board for
possible assistance.
Mr.
Branson said he would also check into the matter.
IN
RE: VDOT PAYMENT
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to approve the VDOT payment in the amount of $1,609.10 for work done on roads throughout the County to be
paid from the Coal & Gas Road Fund.
The motion was unanimously approved.
IN
RE: GRAVEL
PAYMENT
A
motion was made by Donnie Dowell, seconded by Virginia Meador,
to approve the gravel payments in the amount of
$5,546.92 for gravel placed on roads throughout the
County to be paid from the Coal & Gas Road Fund.
The motion was unanimously approved.
IN
RE: RESOLUTION/CHANGES
DUE TO CONSTRUCTION ON RT. 612
A
motion was made by Doug Stallard, seconded by Betty Cornett,
to approve the resolution approving changes due to construction
on Rt. 612 which is the abandonment of the old road and
the acceptance of the new road into the highway system.
The motion was unanimously approved.
RESOLUTION
#
2000
(Said
resolution on file in the County Administrator's Office)
IN
RE: REVENUE
SHARING PAYMENT
A
motion was made by Virginia Meador, seconded by Betty Cornett,
to approve the revenue sharing payment in the amount of
$496,700.00 to be paid from the Coal & Gas Road Fund.
The motion was unanimously approved.
IN
RE: VDOT REMARKS
T.
G. Branson gave a brief update on upcoming construction
events in Wise County.
Board
members presented several requests to Mr. Branson for corrective
measures to be taken by his department if possible.
IN
RE: COUNTY
R-O-W EASEMENT/CANTRELL CEMETERY
A
public hearing was held on September 7, 2000, regarding
a request from James Mullins to obtain a R-O-W through county
property that is located adjacent to the Commonwealth of
Virginia Department of Correction in the Pound section of
Wise County for the purpose of constructing a roadway for
ingress and egress to the Cantrell Cemetery.
There was no public opposition to this request.
A
motion was made by Edgar Mullins, seconded by Doug Mullins,
to approve the request from James Mullins for R-O-W through
County property for ingress and egress to the Cantrell Cemetery
in Pound, VA. The
motion was unanimously approved.
IN
RE: RAMSEY/WISE
CONNECTOR ROAD /RETAINER AGREEMENT
Darrell
Stapleton, representing T&L, stated that based on the
questions expressed by the Board at its Workshop meeting
and comments that have been received this week, it seems
to be the desire of the Board to complete a Purpose and
Needs Assessment prior to entering into a full planning
contract on the Ramsey-Wise Connector Road Project. Mr. Stapleton placed the following options before the Board
for consideration:
-
T&L
will limit its scope to the first phase of services
to do a Purpose and Needs Assessment.
-
T&L
would recommend that the County use HW Lockner
for this job because that company is very reputable
and well known in the State.
T&L would also be willing to deduct the fee
for this service from its contract.
After
further discussion, Donnie Dowell made a motion to approved
T&L's MOU with the modification for reduction for a
Purpose and Needs Assessment by the County contracting directly
with HW Lockner subject to grant funding review of Needs
Assessment and approval of the Board to proceed.
Doug Mullins seconded the motion. The motion was
unanimously approved.
IN
RE: RAMSEY-WISE
CONNECTOR ROAD /RETAINER AGREEMENT
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to approve the acceptance of the retainer agreement to engage
the services of Thompson & Litton as a consultant and
advisor for the Connector Road Project.
The motion was unanimously approved.
IN
RE: STADIUM
TURNING LANE PROJECT/CERTIFICATE OF COMPLETION
A
motion was made by Donnie Dowell, seconded by Doug Mullins,
to authorize the chairman to sign the Certificate of Completion
for the Stadium Turning Lane Project.
The motion was unanimously approved.
IN
RE: MEMORANDUM
OF UNDERSTANDING/BULL HILL TRANSFER STATION
A
motion was made by Donnie Dowell, seconded by Doug Stallard,
to approve the Memorandum of Understanding for the Bull
Hill Transfer Station.
The motion was unanimously approved.
IN
RE: SPECIAL
USE PERMIT
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to hold a public hearing on October 5, 2000, at 6:05 p.m.
to receive citizens' comments regarding a request from David
Adkins for a Special Use Permit for a 20 x 20 ft. cemetery
lot to be taken from a 1.5 acre tract of land located on
Crab Orchard Road in Coeburn.
The motion was unanimously approved.
IN
RE: CONSUMER
UTILITY TAX ORDINANCE AMENDMENT
A
motion was made by Donnie Dowell, seconded by Doug Stallard,
to hold a public hearing on October 5, 2000, at 6:10 p.m.
to receive citizens comments regarding an amendment to Wise
County's Consumer Utility Tax Ordinance.
The motion was unanimously approved.
IN
RE: APPOINTMENT/RECORDS
ADMINISTRATOR/ MANAGER DEPARTMENT OF SOCIAL SERVICES
A
motion was made by Doug Stallard, seconded by Virginia Meador,
to appoint Tom Stanley as Records Administrator/Manager
for the Department of Social Services.
The motion was unanimously approved.
IN
RE: APPROPRIATION
OF FUNDS / CIRCUIT CLERK'S OFFICE
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to appropriate $3,225.00 to the Circuit Clerk's Office for
the purpose of preserving records books.
The motion was unanimously approved.
IN
RE: TRANSFER
OF FUNDS/BUILDING DEPARTMENT
A
motion was made by Doug Mullins, seconded by Donnie Dowell,
to approve the transfer of $550.00 from salary (line item
l003) to Office Expense (line item 5401).
The motion was unanimously approved.
IN
RE: RESOLUTION
STATEWIDE MUTUAL AID FOR EMERGENCY MGT
A
motion was made by Doug Stallard, seconded by Betty Cornett,
to approve the resolution authorizing the political subdivisions
to participate in Statewide Mutual Aid in the event of emergency
or disaster. The
motion was unanimously approved.
RESOLUTION
#
2000
(Said
resolution is on file in the County Administrator's Office)
IN
RE: APPOINTMENTS
It
was the consensus of the Board to table the following appointments:
-
Building
Code and Appeals Board
-
Group
Home for Boys & Girls-29th Judicial District
IN
RE: APPOINTMENT/LONESOME
PINE OFFICE ON YOUTH SERVICES BOARD
A
motion was made by Donnie Dowell, seconded by Virginia Meador,
to reappoint Carl Deskins to the LP Office on Youth Services
Board. The
motion was unanimously approved.
IN
RE: APPOINTMENT/LENOWISCO
BOARD OF DIRECTORS
A
motion was made by Virginia Meador, seconded by Betty Cornett,
to reappoint Roy C. Robertson to the LENOWISCO Board of
Directors for a term of one additional year as recommended
by the Town Council of Big Stone Gap.
The motion was unanimously approved.
IN
RE: RESOLUTION/SUPPORT
OF NORTH FORK OF POUND LAKE TRAIL
A
motion was made by Doug Mullins, seconded by Donnie Dowell,
to approve the resolution supporting the North Fork of Pound
Lake Trail. The
motion was unanimously approved.
RESOLUTION
#
2000
(Said
resolution is on file in the Office of the County Administrator)
IN
RE: RESOLUTION/RECONSTRUCTION
OF BUSINESS RT. 23/TOWN OF WISE
A
motion was made by Doug Stallard, seconded by Bob Adkins,
to approve the resolution supporting the endeavors of the
Town of Wise and the Virginia Department of Transportation
in the proposed reconstruction project from Cherry Street
to Hamilton Street located in the Town of Wise.
The motion was unanimously approved.
RESOLUTION
#
2000
(Said
resolution is on file in the County Administrator's Office)
IN
RE: LANDFILL
USE FEE COMMITTEE
Chairman
Adkins appointed the following people to serve on the Landfill
Use Fee Committee:
Doug
Mullins
Donnie
Dowell
Shannon
Scott
Virginia
Meador
Bob
Adkins
Betty
Cornett stated that she and Jeff Salyers would also like
to be on this committee.
Chairman
Adkins noted that any Board member is welcome to attend
the meetings for comments and input.
Administrator
Scott gave a brief update on the status of the Landfill
Use Fee collections.
Jeff
Salyers entered the meeting at this time.
IN
RE: WINGS OVER
WISE AIR SHOW
Chairman
Adkins noted that Bob Spera came before the Board at its
Workshop meeting asking for financial assistance in the
Wings Over Wise Air Show to be held at the Lonesome Pine
Airport in September.
After
further discussion, a motion was made by Doug Stallard,
seconded by Virginia Meador, to contribute $400.00 from
the County Wide Discretionary Fund to the Wings Over Wise
Air Show and to consider adding this request to next year's
budget for future funding.
The motion was unanimously approved
IN
RE: E-911 COMMUNICATIONS
UPDATE
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to accept the recommendation of the County Administrator
and approve up to $18,000 to purchase a digital voice recorder
for the 911 dispatch office to be paid from the 911 funds.
The motion was unanimously approved.
IN
RE: PAYMENT
OF ACCOUNTS
Administrator
Scott asked that a payment of $5,832.02 be made to the Appalachia
Rescue Squad.
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to approve the payment of accounts to include the payment
of $5,832.02 to the Appalachia Rescue Squad as presented
by the County Administrator.
The motion was unanimously approved.
IN
RE: E-911 PAYMENTS
A
motion was made by Doug Stallard, seconded by Jeff Salyers,
to approve the E-911 payments as presented. The motion was unanimously approved.
IN
RE: BLACKWOOD
LANDFILL ENTERPRISE FUND PAYMENTS
A
motion was made by Doug Stallard, seconded by Virginia Meador,
to approve the Blackwood Landfill Enterprise Fund payments
as presented. The
motion was unanimously approved.
IN
RE: ENTERPRISE
FUND PAYMENTS
A
motion was made by Doug Stallard, seconded by Betty Cornett,
to approve the Enterprise Fund payments as presented.
The motion was unanimously approved.
IN
RE: APPALACHIA
MANNED CAN SITE LEASE AGREEMENT
A
motion was made by Doug Mullins, seconded by Edgar Mullins,
to authorize the Chairman to sign the lease agreement for
the Appalachia Manned can site.
The motion was unanimously approved.
Edgar
Mullins asked that the Andover can site be placed on the
October agenda.
IN
RE: RESOLUTION
OF SUPPORT KITCHEN INCUBATOR
Donnie
Dowell made a motion to adopt the resolution of support
for the kitchen incubator.
Betty Cornett seconded the motion.
After
discussing the lack of information regarding this request
and with several unanswered questions, Mr. Dowell withdrew
his motion and Betty Cornett withdrew her second.
It
was the consensus of the Board to lay this resolution of
support on the table until next month for further information.
IN
RE: DERBY
PROJECT COMMITTEE
Chairman
Adkins noted that due to the time constraints on the Derby
Project and to keep within the guidelines of the grant regulations,
a committee must be appointed to interview, rank and negotiate
price on said project.
He appointed the following committee:
Doug
Mullins - Board member
Shannon
Scott-County Administrator
Bob
Adkins - Chairman
Richard
Falin - Citizen
Doug
Stallard made a motion to authorize the Derby Project Committee
to interview, rank and negotiate price on the Derby Project.
Donnie Dowell seconded the motion.
The motion was unanimously approved.
A
motion was made by Doug Stallard, seconded by Doug Mullins,
to authorize the Chairman to sign the Notice to Proceed
for the Derby Project.
The motion was unanimously approved.
IN
RE: DERBY PROGRESS
MONITORING COMMITTEE
Chairman
Adkins advised that due to the vacancy of the County Planner,
a Progress Monitoring Committee must be appointed for the
Derby Project. The
following committee was appointed:
Robert
Mullins-County
Donnie
Dowell-County
Shannon
Scott-County
Emmett
Wampler-Health Department
Ron
Flanary - LENOWISCO
Skip
Skinner- LENOWISCO
Steve
Garrett - Housing Authority
Charles
McConnell - Housing Authority
Richard
Falin - Citizen
There
was some discussion on the benefit of having a full-time
County Planner and that it be considered in the up coming
budget process.
IN
RE: LP
BUSINESS TECHNOLOGY PARK SEWER LINE R-O-W
A
motion was made by Doug Stallard, seconded by Donnie Dowell,
to hold a public hearing on October 5, 2000, at 6:15 p.m.,
to receive citizens comments regarding a R-O-W easement
through County property located at the corner of Bear Creek
Road NE and St. Rt. 646 adjacent to the Social Services
Building for the purpose of installing a sewer line to the
LP Business Technology Park
The motion was unanimously approved.
BOARD
COMMENTS
There
were several comments from Board members during the Board
comments period.
RECESS
There
was a brief recess at 7:30 p.m.
The
meeting reconvened at 7:45 p.m.
IN
RE: CLOSED
SESSION
A
motion was made by Donnie Dowell, seconded by Doug
Stallard, to go into closed session to discuss the position
of County Administrator as permitted by section 2.1-344A1
of the Code of Virginia.
The motion was unanimously approved.
After
a lengthy closed session, a motion was made by Donnie Dowell,
seconded by Doug Stallard, to reconvene the regular meeting.
The motion was unanimously approved.
RESOLUTION
CLOSED SESSION
A
motion was made by Donnie Dowell, seconded by
Jeff Salyers, to approve the resolution verifying
matters discussed while in closed session.
The motion was unanimously approved by roll call
vote.
RESOLUTION
#
2000
(Said
resolution on file in the County Administrator's Office)
IN
RE: ADMINISTRATOR
SEARCH
Virginia
Meador made a motion to re-advertise the position of County
Administrator with the salary being based upon experience
and qualifications.
Donnie Dowell seconded the motion.
The motion was unanimously approved.
ADJOURN
There
being no further business, a motion was made by Doug Stallard,
seconded by Donnie Dowell, to adjourn the meeting.
The motion was unanimously approved.
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